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Welcome!

Evergreen Public Schools

Please make a name tag and sign in.

Grab food and drinks!!

Go around the table and share:

Your Name
What is your connection to EPS? (e.g. a parent, school staff, etc.?)
What’s one small habit or action you do often that helps you or your family feel more connected, calm, or supported?

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Family Engagement Pillar Advisory

Meeting #4

Wednesday, April 16

Evergreen Public Schools

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Introductions

Evergreen Public Schools

“Dr. J” Jamila Singleton

Director, Student Equity & Family Engagement

Verónica Magallanes

Director, Multilingual Department

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Evergreen Public Schools

This Advisory brings together a representative group to discuss ways to strengthen communication and collaboration between families, the community, and the district.

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Meeting 1 (Feb 26)

Identify qualities of family engagement and draft Standards of Practice

Meeting 2 (Mar 10)

Discuss what’s working/challenging with EPS Promise and prioritize Standards

Meeting 3 (Mar 24)

Make sense of and explore recommendations for two-way communication

Meeting 4 (Apr 16)

Look at family engagement data from YouthTruth survey and continue to refine standards of practice

Meeting 5 (May 14)

Discuss and select ways to measure ongoing progress and close out the meeting series

Meeting 6 (Date - TBD)

Multilingual Learners Advisory Only

ACADEMIC PROGRESS OVERVIEW

Advisory Purpose & Topics

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EPS 2-year Roadmap

Evergreen Public Schools

Structures

Establish metrics for engagement.
Identify opportunities to informally engage other departments whose work. connects/overlaps with engagement
Review protocols for addressing parent concerns equitably.

Expectations

Establish standards of practice for welcoming, valuing, and honoring all families.
Conduct walkthroughs/ checklists to ensure alignment.
Provide feedback to strengthen engagement plans.

Capacity

Catalog/menu of workshops for parents/caregivers and a set of tools to support school-level capacity for engagement.
Ensure that capacity-building efforts are focused on both parent/caregivers and educators/staff.

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Evergreen Public Schools

Continue to build relationships and community together;
Make sense of family experiences from the YouthTruth Survey; and
Refine our standards of practice by deciding when they should happen

5:00 - 5:25 p.m.

Welcome and Framing

5:25 - 6:05 p.m.

Activity 1:

Review Family Data

6:10 - 6:50 p.m.

Activity 2:

Sort Standards

6:50 - 7:00 p.m.

Close Out and

Next Steps

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2

3

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Meeting 4 Purpose & Agenda

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Evergreen Public Schools

Let’s review and ground in our Agreements from Meeting 1 and Courageous Conversations:

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Stay Engaged

Experience Discomfort

Speak Your Truth & Keep Other’s Truth Confidential

Expect / Accept Non-Closure

Agreements

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Time to Process

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Recognize your Bias

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Get Curious

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Evergreen Public Schools

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Meeting 3 Recap: Defining Two-way Communication

INFORM

CONNECT

Trust and Relationships…

CULTURE

LANGUAGE

Shared Responsibility

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Meeting 3 Recap

Evergreen Public Schools

Refined and added standards based on small group discussions.

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Updates from Meeting 3 are indicated by bold text

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Meeting 3 Recap

Evergreen Public Schools

Strong desire for a concrete plan with defined steps to ensure discussions lead to action

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100%

Good use of time

Met my expectations

*23 out of 32 completed (72%)

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Activity 1:

Review Family Data

Activity 2

Sort Standards

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Introduction: YouthTruth Survey

Evergreen Public Schools

YouthTruth (YT) is a nonprofit that provides a comprehensive survey to capture student, family, and staff voices across several themes.

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Relationships

How well families feel supported and respected by school staff and how comfortable they are in addressing concerns or discussing their child's progress.

Diversity, Equity & Inclusion

How well the school fosters an inclusive environment that recognizes and celebrates diversity.

Engagement

How well families feel connected, represented, and empowered to contribute meaningfully to their school's direction and activities.

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Evergreen Public Schools

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Different Ways of Looking at YouthTruth Data

Grade Level and

Overall Average

Elementary

Middle School

High School

Overall Average

Race & Ethnicity

White, Hispanic or Latina/o/x, Asian or Asian American, Multiracial and/or Multi-ethnic, Other race/ethnicity, Black or African-American

Year-by-Year

2022

2023

2024

2025

Languages Spoken at Home

English

Spanish

Russian

Other

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YouthTruth Survey Statements

Evergreen Public Schools

EPS families who took the survey rated statements on a scale of

1 (strongly disagree) to 5 (strongly agree).

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Relationships

1. I feel comfortable approaching the school administration about my concerns.

2. I feel comfortable approaching teachers about my child's progress.

Diversity, Equity & Inclusion

5. My school puts practices in place that include families of diverse backgrounds in community conversations.

Engagement

3. I feel empowered to play a meaningful role in decision-making at my school.

4. I feel informed about important decisions regarding my school.

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What the Numbers Mean

Evergreen Public Schools

79% of EPS elementary families who took the survey agree (4) or strongly agree (5) with this statement.

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Relationships

I feel comfortable approaching the school administration about my concerns.

Elem

79%

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2

3

4

5

Strongly Disagree

Strongly Agree

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Evergreen Public Schools

In 2025, about 1,700 families out of about 22,800 families took the YouthTruth survey (7% response rate).

More elementary families took the survey compared to secondary families.

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How many families took the survey?

Source: YouthTruth Family Survey, https://youthtruth.surveyresults.org

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Evergreen Public Schools

Fewer families took the YouthTruth Survey in 2025 than in previous years.

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How many families took the survey?

Source: YouthTruth Family Survey, https://youthtruth.surveyresults.org

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Evergreen Public Schools

Make sense of family experiences from the YouthTruth Survey

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B. Discuss as a small group and choose 1-2 key headlines.

ACADEMIC PROGRESS OVERVIEW

Reviewing Family Data, Part 1

A. Pick an elbow partner and discuss your assigned data:

1. I notice…	What in the data shows progress, and what shows areas that need improvement?
2. This tells me…	What does this mean for how EPS and families partner together?

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Look at Your Group’s Data

Evergreen Public Schools

Statement 1: Craig and Yelena

Statement 2: Adriana and Veronica

Statement 3: Melanie and Pranjali

Statement 4: Casey

Statement 5: Tricia

Note: The links will ask you to make a copy.

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Reviewing Family Data, Part 1

Evergreen Public Schools

Whole Group Debrief (Table Hosts)

Each table host shares a summary of the data they reviewed and 1-2 key headlines from their discussion
What themes or patterns do we notice as a whole group?

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Evergreen Public Schools

Make sense of family experiences from the YouthTruth Survey

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B. Discuss as a small group and choose 1 thing that is important.

ACADEMIC PROGRESS OVERVIEW

Reviewing Family Data, Part 2

A. With the same elbow partner, discuss:

3. What families need most is…	Based on the data, what seems most important for families right now?

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Reviewing Family Data, Part 2

Evergreen Public Schools

Whole Group Debrief (Table Hosts)

Each table host shares 1 important thing from their discussion
What themes or patterns do we notice as a whole group?

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5 Minute Break

Evergreen Public Schools

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Back at 6:20pm

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Activity 1:

Review Family Data

Activity 2

Sort Standards

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Final Outcome

Evergreen Public Schools

By June, we aim to create the 25-26 guidance to inform our school improvement process.

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Continuous Improvement

Evergreen Public Schools

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Evergreen Public Schools

Refine our standards of practice by deciding when they should happen (Now, Soon, or Later).

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ACADEMIC PROGRESS OVERVIEW

Sort Standards

As a small group, consider when the standards in your assigned theme should happen:

Now (immediate), Soon (near future), or Later (long-term).

Each person votes by placing a dot sticker on the standard:

Now = green dot, Soon = yellow dot, Later = blue dot

When finished, discuss how you decided your votes and summarize on chart paper (table host will help)

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Look at Your Group’s Standards

Evergreen Public Schools

Theme 1

Cultural Responsiveness and Inclusion:

Craig and Yelena

Theme 2

Trust and Relationships:

Adriana and Tricia

Theme 3

Communication and Accessibility:

Melanie and Veronica

Theme 4

Parent Support and Education:

Casey and Pranjali

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Evergreen Public Schools

Review sorted standards as a whole group and vote for top “Now” standard

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ACADEMIC PROGRESS OVERVIEW

Review Sorted Standards

Table hosts post their chart paper on wall.
Everyone walks around and reviews chart paper.
As a whole group, everyone will vote for their top “Now” priority by placing a dot sticker on the chart paper for each theme - 4 dot stickers total. (Any color is fine!)

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Sort Standards

Evergreen Public Schools

Whole Group Debrief (Table Hosts)

Look at the dot stickers on chart paper.
What themes or patterns do we notice as a whole group?
What does this mean for our work together?

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Close Out & Next Steps

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Evergreen Public Schools

Take a moment to reflect on today’s entire meeting and consider what stands out in your head, heart, and hands:

Head: What is one idea that stood out to you today?

Heart: How are you feeling after today’s meeting?

Hands: What is one thing we, as a school community, can do differently moving forward?

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Reflection: 3 H’s Activity

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Next Steps

Evergreen Public Schools

Today’s intended outcomes: Make sense of family experiences from the YouthTruth Survey and create actions to help EPS and families better partner with each other.
Last meeting date: Wednesday, May 14 at 5-7pm

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Instructions for Headsets

Put away receiver: Power OFF the receiver (round device) and put in black case
Put away earpiece: Pull earpiece cord out of the receiver

Roll up earpiece and put into the small plastic bag (or tie with tie provided)
Put earpiece in black case

THANK YOU!!!!

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Next Steps

Evergreen Public Schools

We would love your feedback to help us improve future meetings.

Please take a minute to complete this quick survey.

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