FJUHSD:

Frontline Absence Management Training 2024/25

Human Resources

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Topics

• Training Resources
• Logging in to Frontline
• Creating an Absence
• Deleting an Absence
• Absence Reasons
• The Approval Process
• Leave Balances

Training Resources

• In Person/Live Google Meet

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• June 4th & 5th, Management

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• Monday, July 1 · 9:00 – 9:30am Video call link: https://meet.google.com/odk-oqre-gtt
• Monday, July 29 · 10:00 – 10:30am Video call link: https://meet.google.com/xqp-qhcp-ydp
• Thursday, August 8 · 2:00 – 2:30pm Video call link: https://meet.google.com/uur-eruj-srg
• Friday, August 9 · 10:00 – 10:30am Video call link: https://meet.google.com/zbi-bnao-opb

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• HR webpage https://www.fjuhsd.org/Page/1014

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• PDF Training Modules
• Frontline Training Videos
• Mobile App, Directions
• Training Slideshow

Logging in to Frontline Absence Management:

Link to Log-in

Go to fjuhsd.org > Departments > Human Resources > Frontline Absence Management > Click the Link

Frontline uses “Single Sign On” and will recognize your Google log-in

Select “Or Sign In with Organization SSO” or “Go to my organization’s sign in page

You should now be logged in to your Employee Account

Click Here

• Frontline uses your Google log-in and Single Sign On(SSO) technology to give you access to the system.

Creating an Absence

View the calendar at the top of the screen to view Closed Days

Select the day you will be absent. Creating a separate absence for each day will allow you to edit to delete future absences more easily if you need to do so.

Select the absence reason. Enter time frame if less than a full day, and enter any helpful notes.

Click to create your absence.

*Absences must be entered 30 minutes prior to the employee start time. If you are unable to enter your own absence, please email the secretary that enters your time and attendance.

Deleting an Absence

Approved absences cannot be edited. If you want to make a change, delete the absence and enter a new absence

From your employee account, click Scheduled Absences

Find the absence you wish to delete

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You may click the “Confirmation #” to view details

Click “Delete” and confirm.

Absence Reasons

Certificated Employees

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• Bereavement
• Illness - Sick Leave
• Jury Duty
• Personal Necessity Leave (PNL)
• Professional Development

Management and Classified Employees

*Approval Required

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• a.Bereavement
• a.Floating Holiday
• a.Sick Leave
• a.Jury Duty
• a.PNL
• a.Vacation
• MTO, & other uncommon leaves (entered by site secretary)

Helpful Links

FSTO Bargaining Unit Agreement

• ARTICLE VIII: LEAVES

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CSEA Bargaining Unit Agreement

• ARTICLE XII: LEAVES

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OCDE Employee Information System (EIS)

- Leave Balances

Leave Balances

• Leave Balances will continue to be available using the Employee Information System (EIS).
• Absences entered into Frontline will be entered into EIS at the end of each month.
• Employees should monitor their leave balances by logging into EIS.

The Approval Process

• All Classified and Management absences will go through the approval process.
• This eliminates the need for paperwork
• Approvers will be notified of absence requests by email
• Employees will be notified of Approval or Denial by email

To View your approver(s)

• Click on the “Directory”
• If the person has a green checkmark under “Receive Notifications”, they may approve or Deny your absences

To Download the Smartphone App (optional)

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Log-in to App uses SSO

This Concludes the Training on Entering an Absence

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Approvers and site secretaries, please continue to the next slide…

The Approval Process for Approvers

• Management level Employees will receive a “Campus User” account in Frontline
• The Campus User account is used to monitor and, approve or deny absences.
• Contract language must be utilized when approving/denying absences for CSEA employees.
• Approvers will receive an email when an absence is submitted and awaits approval.
• For auditing purposes, ALL Classified, Confidential, Supervisory and Management employee absence reasons will require approval

How to review an absence

*For Approvers

• Use the link from your approval notification email OR log into Frontline
• Review the absence date and reason
• Contract language must be utilized when approving/denying absences
• Select Approve, or Deny
• The employee will receive an email notification

How to Access the Campus User Account

• Log in to Frontline
• Look to the top right corner of the screen, next to your name
• Click the drop down arrow
• Select “Campus User”

Review your Staff List

• Navigate to
• Reports
• Employee
• Staff List
• Click the blue “Search” button
• You will get a list of Employees who report to you

Use the Daily report to view absences for a specific date

• Navigate to
• Daily Report
• Filter by date
• Click the blue “Search” button
• You may use the employee type filter to simplify the list

Approving or Denying an Absence Request

• Navigate to
• Absences
• Approve
• Change the start date to: 7/1/24
• Change the end date to 6/30/25
• Hit “Search”
• You will get a list Absence requests waiting for your review
• Approve or Deny each absence

This concludes

the training for Approvers

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Site secretaries, please continue to the next slide…

The Reconciliation Process for Site Secretaries

• Site Secretaries will use the “Campus User” account in Frontline
• The Secretaries monitor and reconcile absences
• The Absence Data in Frontline will be used to update Time & Attendance Balances in EIS After the Absence has occurred
• For auditing purposes, ALL Classified, Confidential, Supervisory and Management employee absence reasons will require approval
• Site Secretaries may use an email from the employee to enter PAST or SAME DAY Absences.

In Review:

• Training Resources
• Logging in to Frontline
• Creating an Absence
• Deleting an Absence
• Absence Reasons
• The Approval Process
• Leave Balances

Questions?

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Contact Melinda Rodriguez

714-870-2886

melrodriguez@fjuhsd.org