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74th General Assembly

Board 2024-I | Board 2024-II

​

28.11.2024

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Welcome everyone!

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Agenda

Part I: Current board review�

  • Recap of Board 2024-I
  • Secretarial half-year-report
  • Career half-year-report
  • Financial half-year-report
  • Policy evaluation Board 2024-I
  • Proposals by Board 2024-I
    • Confidential advisors
    • Integrated Alumni Plan�
  • Proposal Board 2024-II

​

Part II: New board & committees�

  • Policy proposal Board 2024-II
  • Discharge & installation
    • Board 2024-I → Board 2024-II
    • Media Committee
    • Activities Committee
    • Study Tour Committee
    • Lustrum Committee
    • Advisory Board (aBoard)
    • Audit Committee
  • Questions & Discussion
  • Closure�
  • V-Drinks: Goodbye & Hello @ PSOR (17:30)

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Recap of Board 2024-I

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Throwback

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Secretarial half-year report

​

Last GA

Currently

Members

698

617

Instagram

411

441

LinkedIn

610

616

7 of 46

Career half-year report

​

Quick facts:

16 current partners

€8.175 worth of new contracts since May 1st

2 companies

did not prolong partnership

3 new partners

8 partnerships up for renewal next half year

5 partnerships renewed for another year

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Financial year-report

Balance

Changes between 01-09-2023 and 31-08-2024

Assets

Liabilities

​

Start

End

Result

​

Start

End

Result

1100: Inventory

357.78

176.59

(181.19)

2100: Equity

(557.11)

(536.60)

20.51

1200: Accounts Receivable

8,779.31

2,795.00

(5,984.31)

2200: Strategic Buffer

14,000.00

14,000.00

-

1210: Online Receivables

-

0.09

0.09

2210: Small buffer

4,549.22

4,549.22

-

1220: Rec. previous BY

-

-

-

2220: Tour Buffer

-

5,900.00

5,900.00

1300: Bank account

22,783.03

16,060.72

(6,722.31)

2300: Reservations

7,691.76

-

(7,691.76)

1400: Tour account

334.49

64.21

(270.28)

2310: Lustrum Reservations

5,900.00

5,900.00

-

1500: Savings account

329.26

10,333.47

10,004.21

2320: Alumni Event

1,000.00

1,000.00

-

1600: Cash

-

-

-

2400: Accounts payable

-

-

-

1700: Exp.advance next BY

-

1,382.54

1,382.54

2500: Inc. advance next BY

-

-

-

Total

32,583.87

30,812.62

(1,771.25)

Total

32,583.87

30,812.62

(1,771.25)

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Financial year-report

Balance

Changes between 01-09-2023 and 31-08-2024

Assets

Liabilities

​

Start

End

Result

​

Start

End

Result

1100: Inventory

357.78

176.59

(181.19)

2100: Equity

(557.11)

(536.60)

20.51

1200: Accounts Receivable

8,779.31

2,795.00

(5,984.31)

2200: Strategic Buffer

14,000.00

14,000.00

-

1210: Online Receivables

-

0.09

0.09

2210: Small buffer

4,549.22

4,549.22

-

1220: Rec. previous BY

-

-

-

2220: Tour Buffer

-

5,900.00

5,900.00

1300: Bank account

22,783.03

16,060.72

(6,722.31)

2300: Reservations

7,691.76

-

(7,691.76)

1400: Tour account

334.49

64.21

(270.28)

2310: Lustrum Reservations

5,900.00

5,900.00

-

1500: Savings account

329.26

10,333.47

10,004.21

2320: Alumni Event

1,000.00

1,000.00

-

1600: Cash

-

-

-

2400: Accounts payable

-

-

-

1700: Exp.advance next BY

-

1,382.54

1,382.54

2500: Inc. advance next BY

-

-

-

Total

32,583.87

30,812.62

(1,771.25)

Total

32,583.87

30,812.62

(1,771.25)

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Financial year-report

Balance

Changes between 01-09-2023 and 31-08-2024

Assets

Liabilities

​

Start

End

Result

​

Start

End

Result

1100: Inventory

357.78

176.59

(181.19)

2100: Equity

(557.11)

(536.60)

20.51

1200: Accounts Receivable

8,779.31

2,795.00

(5,984.31)

2200: Strategic Buffer

14,000.00

14,000.00

-

1210: Online Receivables

-

0.09

0.09

2210: Small buffer

4,549.22

4,549.22

-

1220: Rec. previous BY

-

-

-

2220: Tour Buffer

-

5,900.00

5,900.00

1300: Bank account

22,783.03

16,060.72

(6,722.31)

2300: Reservations

7,691.76

-

(7,691.76)

1400: Tour account

334.49

64.21

(270.28)

2310: Lustrum Reservations

5,900.00

5,900.00

-

1500: Savings account

329.26

10,333.47

10,004.21

2320: Alumni Event

1,000.00

1,000.00

-

1600: Cash

-

-

-

2400: Accounts payable

-

-

-

1700: Exp.advance next BY

-

1,382.54

1,382.54

2500: Inc. advance next BY

-

-

-

Total

32,583.87

30,812.62

(1,771.25)

Total

32,583.87

30,812.62

(1,771.25)

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Financial half-year-report

Profit- and loss

Between 01-09-2023 and 31-08-2024

Account

Out

In

Result

Budget 2023-2024

Budget vs Result

3000: General expenses

2,404.83

442.78

(1,962.05)

(2,550.00)

+ 587.95

4000: Yearly expenses

2,704.31

39.00

(2,665.31)

(3,000.00)

+ 334.69

5000: Activities

12,468.09

9,265.16

(3,202.93)

(3,100.00)

- 102.93

6000: Domestic Tour

2,881.61

2,148.67

(732.94)

(1,000.00)

+ 267.06

7000: European BT

11,590.09

10,144.15

(1,445.94)

(1,500.00)

+ 54.06

8000: Study Tour

16,001.00

8,750.00

(7,251.00)

(2,000.00)

- 5,251.00

9000: Education

244.55

-

(244.55)

(300.00)

+ 55.45

10000: Career

1,165.15

15,595.00

14,429.85

10,400.00

+ 4,029.85

11000: Contribution

227.50

3,370.00

3,142.50

3,250.00

- 107.50

12000: Other

47.12

-

(47.12)

(150.00)

+ 102.88

Total

49,734.25

49,754.76

20.51

50.00

(29.49)

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Financial half-year-report

Profit- and loss

Between 01-09-2023 and 31-08-2024

Account

Out

In

Result

Budget 2023-2024

Budget vs Result

3000: General expenses

2,404.83

442.78

(1,962.05)

(2,550.00)

+ 587.95

4000: Yearly expenses

2,704.31

39.00

(2,665.31)

(3,000.00)

+ 334.69

5000: Activities

12,468.09

9,265.16

(3,202.93)

(3,100.00)

- 102.93

6000: Domestic Tour

2,881.61

2,148.67

(732.94)

(1,000.00)

+ 267.06

7000: European BT

11,590.09

10,144.15

(1,445.94)

(1,500.00)

+ 54.06

8000: Study Tour

16,001.00

8,750.00

(7,251.00)

(2,000.00)

- 5,251.00

9000: Education

244.55

-

(244.55)

(300.00)

+ 55.45

10000: Career

1,165.15

15,595.00

14,429.85

10,400.00

+ 4,029.85

11000: Contribution

227.50

3,370.00

3,142.50

3,250.00

- 107.50

12000: Other

47.12

-

(47.12)

(150.00)

+ 102.88

Total

49,734.25

49,754.76

20.51

50.00

(29.49)

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Financial half-year-report

Profit- and loss

Between 01-09-2023 and 31-08-2024

Account

Out

In

Result

Budget 2023-2024

Budget vs Result

3000: General expenses

2,404.83

442.78

(1,962.05)

(2,550.00)

+ 587.95

4000: Yearly expenses

2,704.31

39.00

(2,665.31)

(3,000.00)

+ 334.69

5000: Activities

12,468.09

9,265.16

(3,202.93)

(3,100.00)

- 102.93

6000: Domestic Tour

2,881.61

2,148.67

(732.94)

(1,000.00)

+ 267.06

7000: European BT

11,590.09

10,144.15

(1,445.94)

(1,500.00)

+ 54.06

8000: Study Tour

16,001.00

8,750.00

(7,251.00)

(2,000.00)

- 5,251.00

9000: Education

244.55

-

(244.55)

(300.00)

+ 55.45

10000: Career

1,165.15

15,595.00

14,429.85

10,400.00

+ 4,029.85

11000: Contribution

227.50

3,370.00

3,142.50

3,250.00

- 107.50

12000: Other

47.12

-

(47.12)

(150.00)

+ 102.88

Total

49,734.25

49,754.76

20.51

50.00

(29.49)

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Budget Proposal

Between 01-09-2024 and 31-08-2025

Account

In

Out

Expected Result

Budget 23-24

Result 23-24

3000: General expenses

100.00

3,200.00

(3,100.00)

(2,550.00)

(1,962.05)

4000: Yearly expenses

-

3,050.00

(3,050.00)

(3,000.00)

(2,665.31)

5000: Activities

8,500.00

12,700.00

(4,200.00)

(3,100.00)

(3,202.93)

6000: Domestic Tour

-

1,000.00

(1,000.00)

(1,000.00)

(732.94)

7000: European B.T.

-

1,500.00

(1,500.00)

(1,500.00)

(1,445.94)

8000: Study Tour

-

4,000.00

(4,000.00)

(2,000.00)

(7,251.00)

9000: Education

-

700.00

(700.00)

(300.00)

(244.55)

10000: Career

12,000.00

1,800.00

10,200.00

10,400.00

14,429.85

11000: Contribution

7,650.00

-

7,650.00

3,250.00

3,142.50

12000: Other

-

150.00

(150.00)

(150.00)

(47.12)

13000: Unforeseen

-

-

-

-

​

Total

28,250.00

28,100.00

150.00

50.00

20.51

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For 2024-II/2025-I, the Score to Beat is 3633

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Policy evaluation 2024-I

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Policy evaluation 2024-I

​

  • Ensure the coherence of TIL and TTE, despite the limited TTE representation in the Board�

​

  • Improve the cooperation between DV and other Master Associations within the faculty�

​

  • Revisit and revamp the Alumni plan → we have a proposal
    • Make sure the needs of Alumni members are answered

​

  • Further develop the social safety network → we have a proposal
    • Investigate setting up an Appeal Committee
    • Get confidential advisors�

​

Board

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Policy evaluation 2024-I

​

  • Install an Advisory Board (aBoard)
    • Today!�
  • Keep ensuring the optimal work of the Board
    • Ensure the well-being of fellow board members
    • Ensure board actions are in line with the needs of DV members�
  • Ease the handover process for future chairs
    • Record experiences of the functioning of the board during the year

​

​

  • Improve the welcoming process of new students
    • Clarify the registration process
    • Spread the opportunities of becoming a member�
  • Keep the communication between all parties smooth�
  • Keep informing our members through the different communication channels

Chair

Secretary

19 of 46

Policy evaluation 2024-I

​

​

​

Implement new tour buffer�

Move buffer into savings account�

Account for committee facilities in the next budget

Treasurer

Commissioner of Career

​

​

  • Provide a varying program of career activities throughout the academic year�

​

  • Create partnership with new companies�

​

  • Maintain good relationships with current partners�

​

  • Create more opportunities with companies for international students

​

​

  • Renew the partnership paper�

​

  • Change the Company Dinner into Company Drinks.

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Policy evaluation 2024-I

​

​

  • Create a partner database for thesis and internship opportunities�
  • Attract more students to the TTE track by arranging activities and information sessions�
  • Make PhD opportunities more visible to the current students

​

​

​

​

  • Ensure the coherence of the TIL Programme, taking into account new changes currently being made

​

  • Evaluate and improve the course evaluation structure together with CEG’s Quality Assurance

​

  • Continue to provide assistance to current and future students for course-related issues

Commissioner of Education TTE

Commissioner of Education TIL

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Proposals by Board 2024-I

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Confidential advisors

Rona Jak and Thaddäus Weißhaar

confidential1@dispuutverkeer.nl

confidential2@dispuutverkeer.nl

​

  • Ensure Dispuut Verkeer members feel comfortable and safe

​

  • Bound by confidentiality, they can provide a listening year in case of issues encountered in the association

​

23 of 46

Integrated Alumni Plan

Aim of the plan

  • Keep alumni as long as possible.
  • Free choice when to become alumni or remain an active member.
  • Make it easy to donate.

How?

  • Alumni membership half of regular membership price.
  • Optional donation tiers.
  • As alumni not allowed to join regular activities.
  • Yearly newsletter to all alumni.
  • Donating alumni get a thank-you when they visit.

24 of 46

Questions and discussion

25 of 46

Proposal Board 2024-II

26 of 46

Proposal Board 2024-II

  • Amēlija Ančupāne Chair�
  • Kristian Terlien Secretary�
  • Aristi Molocha Treasurer�
  • Nicholas Alvord Commissioner of Education TIL�
  • Moritz Knöll Commissioner of Education TTE�
  • Jelmer Nederhof Commissioner of Career�
  • Thijn Schoonderbeek Commissioner of Career

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Board 2024-II Policy proposal

28 of 46

Policy proposal 2024-II

Board

​

  • Ensure consistency among study trips
    • Develop a guideline for organizing and leading the association’s study trips

​

  • Review and update the bylaws
    • Comply with the WBTR regulations
    • Align with the Alumni Plan

​

  • Improve the internationality of the association
  • Further strengthen the relationship between different Master’s associations in the CEG, TPM and ME faculties

​

​

​

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Policy proposal 2024-II

​

​

  • Enhance the connection between alumni and current students

​

  • Continue strengthening the connection with other CEG Master's associations

​

  • Keep ensuring the optimal work of the board
    • Ensure the well-being of fellow board members
    • Ensure board actions are in line with the needs of DV members

​

  • Launch a quarterly newsletter to prospect on the coming months and to give more communication possibilities to our partners

​

  • Make sure we can keep in contact with members after they graduate

Chair

Secretary

30 of 46

Policy proposal 2024-II

��

  • Checking receipts with Audit committee

​

  • Ensure the presence of Audit committee at GA

​

  • Cash Flow Implementation (periodically update cash flow overview)

���

  • Renew the partnership paper

​

  • Get a more diverse set of companies involved in partnerships

​

  • Organize a Company Dinner/Drinks

​

  • Proactively help students find thesis opportunities

Treasurer

Commissioners of Career

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Policy proposal 2024-II

  • Further increase the attractiveness of TTE through events and information sessions
  • Represent and support TTE students in upcoming changes to the track
  • Expand the partner database with opportunities for thesis project and internships
  • Ensure TTE inclusion by promoting earlier and more active participation in the association

​

​

Commissioner of Education TTE

Commissioner of Education TIL

  • Increase the participation of students in their course evaluations
  • Encourage cooperation and connection between students and professors
  • Iterate and expand upon the existing channels through which students access study resources and information
  • Establish a system for departing students to share insights and advice in succeeding within their courses to incoming peers

​

​

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Discharge and installation

33 of 46

Board discharge and installation

Discharged:

Jasper van den Broek

Installed:

Aristi Molocha

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Board discharge and installation

Discharged:

Jochem den Nijs

Installed:

Nicholas Alvord

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Board discharge and installation

Discharged:

Tabia Binta Farazi

Installed:

Moritz Knöll

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Board discharge and installation

Installed

Thijn Schoonderbeek

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Board discharge and installation

Discharged:

Lia Kondova

Installed:

Amelija Ancupane

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Media Committee

Discharged:

Alain

Installed:

Juliette, Martijn, Koen, Moritz (QQ), next to Lia, Emma and Tomas

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Activities Committee

Discharged:

Kristian, Adri, Sander, Thijmen, Tabia (QQ) and Jochem (QQ)

Installed:

Yannick, David, Aristi (QQ) and Nicholas (QQ)

​

​

​

​

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Study Tour Committee

Discharged:

Nadhira, Eka, Emma, Lia, Caroline, Jorn and Jasper (QQ)

Installed:

​

​

​

​

ST Committee ‘26 to be installed in May 2025 GA

41 of 46

Lustrum Committee

Installed:

Fleur, Tanja, Caroline, Hugo, Jochem, Jasper, Thijn (QQ) and Amēlija (QQ)

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Advisory Board (aBoard)

Installed:

Frederiek Backers, Lars Koetsier, Maxime van Elsué and Thaddäus Weißhaar

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Audit Committee

Installed:

Jasper van den Broek, Hugo von der Thüsen, next to Maaike Swarte

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Questions and discussion

45 of 46

Special thanks to

Outgoing, current and new committee members

T&P Department

TIL and TTE coordinators

Alumni

Student members

Outgoing, current and new board members

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Closure

See you at

​

V-Drinks: Goodbye & Hello

​

17:30 @ PSOR