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NCEES: End-Of-Year �Principal/ Assistant Principal

Evaluation Process 20-21

NCDPI - Educator Effectiveness Staff

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Presenters

This document is provided by NCDPI under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

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Cami Narron

NCEES Education Product Consultant

cami.narron@dpi.nc.gov

Kimberly Simmons

NCEES Coordinator

kimberly.simmons@dpi.nc.gov

Robert Sox

NCEES Business Owner

robert.sox@dpi.nc.gov

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Webinar Training Norms

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Minimize your outside distractions.
Be attentive and participate.
Use the Chat on your dashboard to ask questions or notify the presenter if you are having technical difficulties.
Mute your microphone, video is not needed.

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Webinar Outcomes

Accessing the System
Complete Teacher/Support Staff Process
Review the Principal/AP Evaluation Process
Complete Consolidate Performance Assessment
Complete Summary Evaluation
Assess and Complete Next Year’s Goal
Complete Written Response
District Admins complete EOY Reports
Additional Resources

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Follow-up Email

A follow-up email is scheduled within 1 week �after the end of the webinar.

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Certificate of Completion.

Complete the NCEES Feedback Survey to receive certificate.

Link to a recording of webinar
Links to resources discussed during the webinar
Answers to any questions remaining from webinar or asked after the webinar

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Accessing

PowerSchool Unified Talent: Perform Enterprise and Professional Learning

NC Educator Effectiveness System

- NCEES -

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Accessing NCEES

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New District user: NCEdCloud / IAM Account must be claimed before logging in.
2-step Login: Enter Username is UID#, click Go > Enter password, click Go.

my.ncedcloud.org/

NCDPI DPI Staff: change NCEdCloud to NCDPI. Username is NCID. Password in NCID password.

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Principal Landing Page

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Help Guides

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Teacher/Support Staff

NCEES District

& Site Administrator

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Teacher/Support Staff Evaluation Process

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Teacher Evaluation Process

https://drive.google.com/file/d/1E8JfT8hiqdwW0WCp-ADMrq3eb4Z3O0Rb/view?usp=sharing

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Page 21 in the manual

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Step 3: Observation Cycle

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Manual page 21

Step 3 the Observation Cycle includes component 5 and 6- the observations and the post observation conference.

By this time of year- you should be in the final round of your observations in order to have enough time to coach teachers growth and improvement of practice.

As a reminder-- if you teachers with less than 3 year employment are on a Comprehensive Evaluation Cycle meaning:

3 formal observations by a principal or designee and 1 formal by peer (all formal observations last 45 minutes or entire class period)

Teachers with more than 3 years employment are on a standard or abbreviated evaluation cycle.

For a Standard cycle:

-the principal will do at least three observations, including at least one formal observation.

For the Abbreviated cycle:

-the principal will do 2 observations on standards 1 and 4

- an abbreviated observation may be formal or informal meaning they may last 20 min or 45 min.

For Component 6 Post Observation Conferences- they should be within 10 school days after each formal observation. If you do not have the post observation within 10 days- I strongly recommend you do another observation. The feedback you give becomes irrelevant after 10 days - making the process less meaningful and less effective.

Post observations are not required for informal observations but are recommended so principals and teachers have an opportunity to discuss best practices.

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Observations:

A Series of Formative Assessments

Formative

Feedback

Formative

Feedback

Formative

Feedback

Evaluation

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Step 4 Summary Evaluation

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Manual page 21

Our main focus for today is related to Step 4:

Component 7: Summary Evaluation Conference and Scoring the Teacher Summary Rating Form

Prior to the end of the school year and in accordance with LEA timelines, the principal shall conduct a summary evaluation conference with the teacher to discuss components of the evaluation cycle type used comprehensive or standard. At the conclusion:

A. Give a rating for each Element in the Rubric;

B. Make a written comment on any Element marked “Not Demonstrated”;

C. Give an overall rating of each Standard in the Rubric;

D. Provide the teacher with the opportunity to add comments to the Teacher Summary/End-of-Year Rating Form;

E. Review the completed Teacher Summary/End-of-Year Rating Form with the teacher; and

F. Secure the teacher’s signature on the Record of Teacher Evaluation Activities and Teacher Summary/End-of-Year Rating Form.

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Look for the lowest rubric-column category for which all descriptors were observed �at least once during the evaluation cycle

Developing

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Developing

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Proficient

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After ratings for each element are established, �an overall rating for each standard IS determined.

Manual pg 36

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Standard 4

Rating a teacher based on where they are at the time of the Summative Evaluation.

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Teacher Evaluation Manual

Page 36

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Step 4 �Goal Setting

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Manual page 21

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Professional Development Plan Types

Individual PDP	Monitored PDP	Directed PDP
New Teachers and Teachers who are rated at least “Proficient” on all the Standards on the Teacher Summary Rating Form	Teachers rated “Developing” on one or more Standards on the Teacher Summary Rating Form	Teachers rated “Not Demonstrated” on any Standard on the Teacher Summary Rating Form; or “Developing” on one or more Standards on the Teacher Summary Rating Form for two sequential years.
Teachers develop individual goals for growth. Meets with the administrator 3 times during the year to discuss.	Administrator and teacher meet to discuss and develop goals together. They should meet at least 3 times during the year to discuss. Quarterly or every 6 weeks is recommended.	Administrator develops goals for teacher based on observations and documentation Meets with teacher to review development plan at least 3 times during the year to discuss. Monthly is recommended.

Not recommended for dismissal, demotion, or non-renewal at this time

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Teacher/Support Staff Summary Evaluation

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Evaluation Locking Activities

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	Observation #1	Observation #2	Observation #3	Peer
Comprehensive
Standard
Abbreviated
Late Hire

These observation containers must be locked to open the Summative Channel

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Verify lock activities with Reports

Evaluation

DPI Comprehensive Locking Summary Report 2020-2021

DPI Abbreviated Locking Summary Report 2020-2021

DPI Standard Locking Summary Report 2020-2021

DPI Late Hire Locking Summary Report 2020-2021

on Staff Evaluations page look for green check with lock icon.

NAVIGATION: Reporting Tab > My Ad-Hoc Reports > expand My Report Templates

> click Show All to see all reports published to Principals

NAVIGATION: Staff Evaluations

Reporting > Quick Reports > *Activity Lock Report

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Summary Evaluation

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NAVIGATION: Staff Evaluations > search for Staff name > Click on staff name beside their Evaluation Plan Type > scroll to Summary Evaluation Channel

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Summary Evaluation

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Principal/ AP Responsibilities	Teacher/ Support Staff Responsibilities
Summary Evaluation Form
2. Summary Evaluation Conference	3. Summary Conference Teacher Acknowledgement
	4. Written Response
5. Written Response Acknowledgement
6. Lock the Summary Container

Remember to check the YES box when acknowledging a written response

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Observation Scoring Summary

Print

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Record of Evaluation Activities (ROA)

Evaluator enters Teacher Background. �(Briefly describe the staff’s educational background, years of experience, assignment, and any other factors that may impact the evaluation)

Evaluator View

Teacher/Support Staff View

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ROA Report

Print

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Complete EOY Reports

District/Site Admins must complete 20-21 Summary Reports prior to

CLOSE of business (5PM EST) on Wed, June 30.

Navigation: Reporting Tab > Module: Quick Reports

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Teacher/Support Staff Professional Development Plan

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PDP Verify lock activities with Reports

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NAVIGATION: Reporting Tab > My Ad-Hoc Reports

DPI PDP Locking Summary Report 2020-2021

on Staff Evaluations page look for green check with lock icon.

Evaluation Completion Report also available to those with access rights

NAVIGATION: Staff Evaluations

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PDP Review Cycle

Principal/ AP Responsibilities	Mentor Responsibility (if required)	Teacher/ �Support Staff Responsibilities
		PDP Details
2. PDP Evaluator Signature
	3. PDP Mentor Signature (required for beginning teachers)
		4. PDP Teacher Signature
5. Locking Activity

Teacher

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PDP End of Year Review Channel

If plan type requires a Mentor - don’t forget this step!

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Administrator view of PDP Record of Activities

Evaluator enters Teacher Background. �(Briefly describe the staff’s educational background, years of experience, assignment, and any other factors that may impact the evaluation)

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Principal/�Assistant Principal �Evaluation Process

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Step 6: Prepare a Consolidated Performance Assessment should happen at the end of the school year

The principal/assistant principal will synthesize the information obtained under Steps 4 and 5 in order to prepare a consolidated assessment or comprehensive view of performance throughout the year. This brief summary of the data and artifacts used to judge performance should be provided to the superintendent/designee well in advance of the performance discussion at which final performance levels will be discussed.

Step 7: Meeting Between Principal/Assistant Principal and Superintendent/Designee

The principal/assistant principal and evaluator will meet at the school to discuss progress in completing the evaluation process. They will discuss the self-assessment, consolidated assessment, and summary/end-of-year evaluation of the principal/assistant principal, which should be prepared in advance of the meeting.

At this meeting, the principal/assistant principal and evaluator will discuss next year’s performance goals.

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Principal/�Assistant Principal �Data Collection

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Where to add Artifacts

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Data Collection Channel

Evaluator View:

Principal/AP View:

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How to add Artifacts in Data Collection

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For principal plan Artifacts and Notes,

1. Select “New Note”, and describe the artifact with a comment.

2. On the right, tag it to a standard or element and click done

3. Then you will see where to upload the attachment. �(20MB file size limit)

enter artifact comment and tag elements select Done

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Where to add Artifacts

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2. Consolidated Performance Assessment Activity in End of Year Review Channel

This brief summary of the data and artifacts used to judge performance should be provided to the superintendent/designee well in advance of the performance discussion at which final performance levels will be discussed.

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End of Year Review

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Principal/AP: prepare a consolidated assessment or comprehensive view of performance throughout the year.

Evaluator Edit to set Status of Goal progression and completion.

Add Comments.

Principal/AP

Review and

Acknowledge

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Complete

Summary Evaluation

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Summary Evaluation

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Summary Evaluation Information

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Evaluator clicks to Edit

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Summary Evaluation Rubric

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Evaluator clicks to open Rubric

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Evaluator Signature

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Evaluator Reviews Summary Evaluation Rubric with Principal and then signs.

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Summary Evaluation

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Principal signs.

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Access & Complete

Next Year’s Goals

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Next Year’s Goals

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Complete Written Responses

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Written Response

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Principal Enters Written Response

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Evaluator Acknowledgement of Written Response

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EOY (End of Year)

The Evaluation Process for the 2020-2021 school year �is tentatively scheduled to �CLOSE

Wednesday, June 30 at 5 PM.

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EOY (End of Year)

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✅ Confirm Staff Lists are accurate

✅ Delete/archive unnecessary evaluation plans � (DPI will request blank plans be removed by vendor)

✅ Confirm Evaluation & PDP Plans are complete

✅ Run End of Year Reports prior to June 30, 2021

End of Year Checklist

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Additional Resources

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http://bit.ly/ncees-support

NCEES Google Site:

https://sites.google.com/dpi.nc.gov/ncees-information-and-resource

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Home Base Support Center ServiceNow Web Portal

Teachers and Support Staff - contact your Principal or NCEES Lead.

They can contact your PSU’s designated staff to open DPI tickets:

Call 919-716-1840

Monday - Friday 7:00 AM - 4 PM

To open a help desk ticket access the Web Portal at:

HTTPS://NCGOV.SERVICENOWSERVICES.COM/SP_DPI �(Login with your NCID)

�NOTE: Only District designated staff should enter tickets or call in issues.

Clearly define the four W’s related to your issue:

Who is accessing the application when the problem occurs?
What are you doing when the problem occurs? In which part of the application?
When did the problem occur – what time of day?
Where did the problem occur – at one school, the entire LEA, for one teacher, etc.?

(Kim)

Questions/Issues should first be funneled through to your School Administrator / LEA who will contact the Home Base Support Center.

If you need additional support with using NCEES on line tool, please call 919-807-4357 or visit the portal https://nc-myit.us.onbmc.com

Please make sure all tickets are logged with the Home Base Support Center (HBSC)

Having centralized tickets means we can document all issues in all areas to more easily identify where similar problems are occurring. It also means we can refer the ticket to the correct person or place.

When sending an email

Clearly define the four W’s related to your issue:

Who, What, When and Where.

• Who is accessing the application when the problem occurs?

• What are you doing when the problem occurs?

In which part of the application are you working?

• When did the problem occur – what time of day?

• Where did the problem occur – at one school, the entire LEA, for one

teacher, etc.?

Thank you for joining us today. The webinar has ended but we will remain online for a few minutes to answer any questions you have.

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Follow-up Email

A follow-up email is scheduled within 1 week �after the end of the webinar.

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Certificate of Completion.

Complete the NCEES Feedback Survey to receive certificate.

Link to a recording of webinar
Links to resources discussed during the webinar
Answers to any questions remaining from webinar or asked after the webinar

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Contact Information

Dr. Kimberly Simmons- NCEES Consultant

kimberly.simmons@dpi.nc.gov

Cami Narron - NCDPI NCEES Education Product Analyst

cami.narron@dpi.nc.gov

Educator Effectiveness Division

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Final Questions