2024 Scholastic Book Fair

Benefiting West County Mandarin School

Friday, March 1 - Monday, March 11, 2024

Fundraiser Timeline

Daily Volunteer Roles

Event Chair (1)

Store Manager (1)

Cashiers (2)

Shopping Assistants (2)

• Sign up for shifts on Konstella
• Wear your WCMS blue top (so students/teachers can easily identify you)
• Wear your district approved badge
• Arrive with time to park, sign in at desk, review notes, & get comfortable.
• Request room access from admin team (Hitomi, Amy, Desiree, or Mayra)
• Check Wi-Fi connections & alert interruptions .

Event Chair

Karla J. Galvez-Lima

Substitutes: Anabel or Sheila

• Prints out master eWallet barcodes to provide to classes & volunteers
• Prints out Scholarship Recipient List & provides copy to cashier
• Troubleshoots w/Scholastic as needed
• Requests book restocks
• Communicates w/parents when concerns arise
• Monitors landing page and financias remotely, updating totals on a daily basis.
• Completes store set up and store closure, unpacking or packing inventory w/volunteers.

Store Manager

WCMS Volunteer

• First one in, last one out
• Ensures store and all metal carts are OPEN in the AM
• Ensures store and all metal carts are LOCKEd in the PM
• Holds copy of master offline barcodes for reference
• Supervises ins/outs to ensure all students go through checkout OR cashier station
• Calls support lines as needed -Karla or Scholastic
• Retrieves/stores keys in admin office

Cashiers

WCMS volunteers

• Ensures all cashier connections are intact and connected to power
• Confirms wifi connectivity on the register
• Issues receipts for ALL transactions to facilitate refunds, returns, etc.
• Holds copy of master offline eWallet on hand for referencing. This includes the Book Scholarship barcode
• Holds and updates copy of Scholarship Recipient List
• Communicates issues/concerns to Store Manager as needed.

Shopping Assistants

WCMS Volunteers

• Unlock & open metal carts (6) in the AM with Store Manager.
• Prepares copies of wishlist handout if needed.
• Assist students in finding their titles and staying within their budget.
• Assist students in putting together a wishlist for items over their budget.
• Supervises cashier lines as needed helping students make final selections. Books must be prioritized over school supplies.
• Assist students with labeling purchases.
• Close & lock metal carts (6) in the PM with Store Manager.

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Reminders

1. All volunteers must sign in & out at the front desk.
2. Update Konstella sign ups as soon as you know of a change in your shift.
3. Get a store manager or event chair if you’re unsure about a step or problem solving with a student.
4. Keep lines organized; noise to a min.
5. Chaperone students back to classrooms if needed.
6. Rain is expected Tu/W so dress in layers.

Have FUN!

Questions & Useful Links

1. Classroom Schedule: https://docs.google.com/document/d/1ekNiZl3S349sKWzfRMoEFiBLy3bJibzZp0fNJF40PzM/edit
2. Official Fundraising Page: https://bookfairs.scholastic.com/bf/westcomandarinschool1
3. Payment System: https://bookfairs.scholastic.com/content/fairs/hub/payment-system.html
4. eWallet FAQ: https://bookfairs.scholastic.com/content/fairs/hub/ewallet.html
5. WCMS Book Fair Scholarship: https://forms.gle/3jQuFq18nPRxFRP66
6. Volunteer Orientation & General Overview: https://docs.google.com/presentation/d/1iWzYpugF9dHzhFJgf1mpRY2Hi0VD2hf16IRELX0ccfM/edit

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