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Affiliate/Division�Board Training��August 20, 2022

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Welcome and Agenda Review ��Matthew White, President�

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Goals:

 

  1. To ensure that all Directors and Division Leaders are aware of the roles and responsibilities of the Association and their respective Divisions.
  2. To review the 2022-2028 Strategic Plan for the Association.
  3. To set Goals for the Association and the Divisions.
  4. To create implementation plans for the Goals.

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Vision ��

To advocate for career, technical, and agricultural education, which is an integral part of the total education system of Georgia. We empower members to deliver high quality CTAE experiences through strategic planning, public awareness, and career performance to cultivate a competitive workforce.

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Mission ��

To equip our members with leadership opportunities to advance the following priorities:

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• Professional Development

• Program Excellence

• Policy Activism

• Public Relations

• Purposeful Unification

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Charge to the Boards���Dr. Barbara Wall�Deputy Superintendent�Georgia Department of Education

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Strategic Plan Review���Bethany Gilliam �Past President, Georgia ACTE

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Best Practices for Meetings and Fiscal Responsibility��Jody Reeves, Executive Director�Georgia ACTE

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Collaboration is key

  • Who is your DOE Program Specialist?
  • How does the Program of Work for your Content Area reflect your Division’s Professional Learning?
  • Summer Conference, Winter Conferences, other PL
  • Follow best practices

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Financial Management

  • Keep it simple
  • Communicate
  • Keep it clean

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FINANCIAL CONTROLS

    • Separate financial duties
    • Reconcile bank accounts monthly
    • Control use of credit and debit cards
    • Control disbursement process
    • Control expense reimbursements
    • Utilize budgets
    • Utilize accounting software
    • Document policies and procedures
    • Adopt a conflict of interest policy
    • Utilize a data back up plan

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DOCUMENT ACCOUNTING POLICIES AND PROCEDURES

  • Board should appoint a Treasurer to be responsible for financial controls and processes
  • Board should approve written accounting and financial controls policies; update and approve annually
  • If it is not written it is not done!

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Recruitment and Election of Officers

  • Elections
  • Transparency
  • Process
  • Board /Officer Training
    • Expectations
    • Checks and Balances

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https://tinyurl.com/h98fp52u

Cheat Sheet

https://tinyurl.com/ptfxu6xc

Tips

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Membership Reports��Kim Orrick

Membership Coordinator

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Membership Data and Retention

  • Provide Membership Reports
    • Monthly Dashboard
    • Monthly Lapsed Numbers and Members
    • Monthly Membership Rosters
    • Quarterly New/Renewing & Dues (need Treasurer)

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  • Send Renewal Reminders
    • By ACTE, GACTE, Divisions
  • Send Thank You Gifts to New/Renewing Members
    • Lapel pin
    • GACTE pen

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Membership Awards & Recognition

•100% School Staff Participation

•% of Pathway Teachers That Are GACTE Members

•Largest Division Membership

•Highest Gain (Total Number and %)

•Conference Participation (Total And %)

  • Recognize Committees
    • To showcase leadership opportunities
  • Social Media Progress Reports
    • Encourages competition
    • Stimulates enthusiasm

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Branding

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  • Include GACTE Logo
  • Link to GACTE website
  • Link to ACTE website
  • Link to DOE-CTAE Division

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Do You Understand the Assignment?

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Creating Engagement through Committees

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Matthew White

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