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YOU ARE A CLUB OFFICER

HOLD ONE OFFICER POSITION

HOLD MULTIPLE OFFICERS POSITIONS IN A CLUB

HOLD MULTIPLE OFFICERS POSITIONS IN DIFFERENT CLUBS

ONLY NEED 2 HOURS OF TRAINING TO MEET REQUIREMENTS

ANY OFFICER POSITION

PATHWAYS OR COMBINED OFFICERS OR JUDGES TRAINING

+

OFFICER TRAINING

Total of 2 hours

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Vice President Education (VPE)

Club Officer Training

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Agenda

VPE �Role

VPE �Responsibilities

VPE Resources

www.toastmasters.org

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Session Objectives

Identify your role
Fulfill your responsibilities
Find resources that help you

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VPE Role

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VPE Responsibilities

The Club Meeting

Outside the Club Meeting

The Executive Committee

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The Club Meeting

Before Club Meetings
Upon Arrival at �Club Meetings
During Club Meetings

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Before the meeting ever starts, the VPE sets the tone.

Your responsibilities include:

Ensuring the agenda is planned and balanced�
Confirming speakers, evaluators, and key roles�
Thinking intentionally about the purpose of the meeting� (growth, energy, variety, or support)�

When preparation happens before the meeting, the meeting itself can flow.

Upon Arrival at the Club Meeting

When you arrive, you’re doing a quick pulse check.

The VPE:

Notices who is present — and who is missing�
Greets members, especially newer members or guests�
Checks in with speakers and evaluators to make sure they feel ready�

This is where belonging starts — often before the gavel ever sounds.

During the Club Meeting

During the meeting, the VPE is quietly observing.

You’re watching:

Energy levels�
Transitions�
Engagement�

You may step in to support, encourage, or adjust — but mostly you’re gathering insight:

What worked well?�
What felt flat?�
What’s one tiny change that could make the next meeting better?�

Your observations today shape stronger meetings tomorrow.

Closing Thought

The VPE role isn’t loud — but it is powerful.

What you do before, upon arrival, and during the meeting directly impacts the member experience and club success;

Chat Storm: One Tiny Action (Fast & Powerful)

After explaining each phase, pause and ask:

Before: “What’s one thing you do before a meeting that helps it succeed?”�
Arrival: “What’s one thing you do the moment you walk in?”�
During: “What’s one thing you watch for during the meeting?”�

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Before Club Meetings

Review scheduled roles.
Offer support to the Toastmaster.
Schedule education sessions.

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Before Club Meetings

Notify the club president of education awards.

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Upon Arrival at Club Meetings

Verify assigned members have arrived and are prepared.
Ensure speakers have an evaluator.
Assist the Toastmaster.

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Upon Arrival at Club Meetings

Greet guests.
Inform Topics master of any guests willing to participate.

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During Club Meetings

Approve project completion records in base camp.
Recognize members for achievements.

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During Club Meetings

Preside over meeting when necessary.
Answer education program or speech contest questions.

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Outside the Club Meeting

Plan club meetings.
Promote participation in the education program.
Orient new members.
Encourage new members to participate.

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Outside the Club Meeting

Assign a mentor to new members.
Attend club executive committee meetings.
Attend district council meetings.

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Outside the Club Meeting

Facilitate member progress on Base Camp.
Arrange for your replacement or assistance.
Prepare your successor for office.

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The Executive Committee

Prepare and present education program reports.
Share information on upcoming speech contests.

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How
When
Who
What

How to Fulfill the VPE Responsibilities

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Theme: TBD WOD: TBD

Meeting Called to Order by President
President introduces theme (if applicable)
Introduction of Program Team
Table Topics (no speakers)
General Evaluator
Adjourn early to give members time back

Meeting Agenda Impact

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If DCP education points come from member progress, what’s one VPE action that helps move a member forward?

Distinguished Club Program

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DCP Reality Check

Distinguished Club Program

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How many DCP goals are there in a club year?

Distinguished Club Program

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How many of the 10 DCP goals are education-related?

Distinguished Club Program

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What’s the minimum number of goals a club needs to be Distinguished?

Distinguished Club Program

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Which Pathways level completions count toward DCP education goals?

Distinguished Club Program

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Which DCP education goal do you have the most influence over as VPE?

Distinguished Club Program

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VPE Responsibility Action Plan

How will you fulfill this responsibility?
When will each action be completed?
Who is available to help you?
What materials and resources can you use?

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VPE Resources

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Getting Started

Attend district-sponsored club-officer training program
Read materials
Meet with the outgoing executive committee
Meet with the outgoing VPE
Meet with the current executive committee

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Getting Started

Invite 1-3 members to serve on education committee
Meet with each member to discuss educational goals

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Additional Resources

Vice President Education Resources

Speech Contest Information

https://www.toastmasters.org/speechcontests

Speech Contest Rulebook

https://www.toastmasters.org/resources/2024-2025-speech-contest-rulebook

Distinguished Club Program and Club Success Plan

https://www.toastmasters.org/resources/resource-library?t=1111

Accredited Speaker Program

https://www.toastmasters.org/membership/accredited-speaker

Education Achievement, Gifts, and Recognition

https://shop.toastmasters.org/shop

www.toastmasters.org

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This concludes the session.

Club Officer Training

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YOU ARE A CLUB OFFICER

HOLD ONE OFFICER POSITION

HOLD MULTIPLE OFFICERS POSITIONS IN A CLUB

HOLD MULTIPLE OFFICERS POSITIONS IN DIFFERENT CLUBS

ONLY NEED 2 HOURS OF TRAINING TO MEET REQUIREMENTS

ANY OFFICER POSITION

PATHWAYS OR COMBINED OFFICERS OR JUDGES TRAINING

+

OFFICER TRAINING

Total of 2 hours