While You are Waiting for Others to Join

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1. Turn your camera on
2. In Zoom, use “Rename” to add location to your name
3. Move into Gallery View
4. Find chat, say hello

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About

Virtual Lab*

*No affiliation with any of the tool vendors

*No affiliation with any of the tool vendors

We will fail,

we will discover something!

What have we started with to help engage (most of) you?

What have we started with to help engage (most of) you?

Adding Location

Turning on the Video

Gallery

View

Mentimeter Poll

Chat

Creating Psychological Safety

in your virtual group

https://app.funretrospectives.com

“The Fourth Ideal is Psychological Safety, where we make it safe to talk about problems, because solving problems requires prevention, which requires honesty, and honesty requires the absence of fear.”

~Gene Kim “The Unicorn Project”

LIBERATING STRUCTURES

A evolving repertoire, menu, toybox, or palette of 33+ options for organizing generative interactions

http://www.liberatingstructures.com

1-2-4-All�Engage everyone simultaneously in generating ideas, questions, or suggestions

Instructions & Steps

1. Alone, generate a response to the invitation (1 min)
2. You’ll be put in pairs. Share what you came up with and mutually shape the ideas. (2 mins)
3. Your pair will be paired up with another pair. In these quartets, try to synthesize a contribution. Drop this in a Google Slide. (4 mins)
4. In all, we’ll look through all the Google slides and discuss patterns together. (4-10 mins)

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1-2-4-All

Engage everyone simultaneously in generating questions/ideas/suggestions

Alone, write down a few challenges that you experience today with virtual collaboration/facilitation in your group.

In pairs, share what came up for you and agree on the two most pressing ones worth solving now.

Quartets, have a short discussion about your paired conversations and write down a few key words, phrases, ideas, or questions that you’re still holding.

Google Slides for Harvesting: https://bit.ly/lab_harvest

1-2-4-All Harvest: <add names of people in your quartet>

Key words, phrases, ideas, or questions that you’re still holding

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What did we learn in the lab:

1. Everything takes MUCH longer in a virtual space ( ~1.5x times longer).
2. When people join Zoom via two or more devices (one for audio, one for video) they use up 2 or more participants slots in the 100 participants Zoom)
3. When participants are sent to breakout rooms, each of these devices (see #2) will count as a participant → some breakout rooms will have less actual participants than intended by design.
4. People who join via phone have access to less features in Zoom or it takes Longer for them to navigate between different screens ( see #1)
5. Everything that can go wrong, will go wrong, have a plan B :)

What’s next?

In the chat:

What virtual tool or facilitation techniques would you like to experiment with next time?

Requests from Chat:

• separate session for system modelling tools
• Miro, Mural
• More practical experience with Miro would be great. Miro to understand better
• online tool for ranking ideas? I want to quickly write down 10 ideas and then restock and rank them. Maybe trello?
• training on zoom main functionalities, tutorials
• All the TOOLs you mentioned that can be used with/in complementation with Zoom
• a model helping to organize a virtual meetinG?
• miro small group exercises
• More exploration of the other tools shared.
• tutorial on using zoom options, common pitfalls in zoom and how to avoid them. using tools in low-bandwidth environments and in high-security environments where many tools are not allowed.
• polling in zoom vs menti or poll everywhere: which and when?
• Ways to use tools that corporations are already using, like WebEx and MS Teams

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System Modeling with Miro

You are invited to a Zoom meeting.

When: Mar 30, 2020 12:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:

https://zoom.us/meeting/register/uJ0kcOqsrjgp-li1skmCY86AL0lHwdMRFg