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LEA Monitoring Workshop��

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Agenda

    • Reminders

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    • 2025-26 Monitoring Tool Review

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    • Monitoring Reports/Scores

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    • Q&A

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Monitoring Reminders

    • PA Department of Education (PDE) partners with the Center for Schools and Communities (CSC) to administer monitoring

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    • New monitoring tool and prep guide

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    • Monitoring occurs every 3 years

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Monitoring Visit Reminders

  • Visits are virtual only from November 10, 2025, to May 15, 2026
    • CSC/Monitors choose visit dates

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  • CSC (MonitoringECYEH@csc.csiu.org) sends an email with the date/time of the visit and the monitor's name/contact info at least 4 weeks prior

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  • Invite any relevant school staff

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To request to change the date/time, connect with the monitor via email.

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Document Upload Reminders

Seven required documents must be uploaded on the ECYEH Data Site at least 1 week before your monitoring visit.

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  • Do not share confidential info with the monitor in any documents
  • Redact student names, DOBs, addresses, etc.
  • Use the most up-to-date information available

Rules of Thumb:

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2025-2026 Monitoring Tool

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2025-26 Monitoring Tool Overview

  • Section I: Document Upload
  • Section II: Documents provided during monitoring visit
  • Section III: Virtual LEA monitoring visit
    • 6 subsections

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2025-26 Monitoring Tool: Section I�Document Upload on the ECYEH Data Site

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Accessing Your LEA Profile�New ECYEH Reporting App

Only admin level users can access the LEA profile

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Uploading Documentation�Old ECYEH Data Site

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Uploading Documentation

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Document Upload�ECYEH Data Site – Step 1

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Document Upload�ECYEH Data Site – Step 2

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Document Upload�ECYEH Data Site – Step 3

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Document Upload�ECYEH Data Site – Emailing the Monitor

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2025-2026 Monitoring Tool: Section II�Documents Shared Live During Visit

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2025-26 Monitoring Tool: Section III�Virtual Monitoring Interview

    • 39 question interview between LEA/monitor
    • You may (but are not required to) show the monitor evidence during the interview (this evidence is NOT uploaded)

Examples: Sign-in sheets, training materials, emails, brochures, etc.

Recommendation: Create a folder or Slides with any documents to be shown during the interview for easy access – share your screen with the monitor

    • What monitors expect for each question is listed on the Monitoring Prep Guide (beginning on page 13)

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Monitoring Reports/Scores

    • Monitors complete all monitoring reports/scores within 4 days of visit

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    • PDE approves/signs the report

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    • CSC emails the completed monitoring report/score to the liaison, superintendent/CEO, and regional coordinator

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Monitoring Follow-Up Meetings

    • Concludes the monitoring process

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    • A Region 2 staff member connects with the homeless liaison to set up a follow-up meeting to review areas of non-compliance

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Questions?

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ECYEH Region 2