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A ministry to provide Christian witness, support, and resources to those in need through the Power and Works of the Holy Spirit.

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Welcome to the PVC-DRT

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Agenda

  • Overview of DRT
    • Vision & Mission
    • Framework of Response

Readiness

  • Volunteer Membership Requirements & Expectations
  • Leadership Structure
  • Deployment Process
  • Committees
    • Training
    • Administrative
    • Logistics
    • Crisis Care
    • Social
  • DRT Team Meetings
  • Uniforms
  • Management Systems
  • Conclusion

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Park Valley Church

Disaster Relief Team

Team Mission:

  • Persuading People Through Love to Follow Jesus
  • Provide Christian witness and support during disasters through the Power and Works of the Holy Spirit�

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Team Vision:

Assist and mentor churches and faith-based organizations 

  • Resilient, expanding, and well-prepared network
  • Respond to disasters safely and effectively
  • Spread the word of Jesus

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Goals and Objectives

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  • Develop and provide training tools for DRT establishment
  • Build local DRT capabilities
  • Provide consultative support
  • Maintain engaged DRT network
  • Assist in establishing relationships with larger response ministries

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Volunteer Membership

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Volunteer Requirements

  • Approval by DRT Mission Coordinator and PVC Missions Pastor
  • Age 18 or older
  • Good health for demanding environments
  • Background review
  • Complete the New Member Checklist
  • Commit to supporting the team

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Volunteer Expectations

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  • Willingness to deploy or support pre-deployment planning
  • Ability to remain calm on missions
  • Communicate clearly and promptly
  • Active participation in meetings and training
  • Adherence to DRT Handbook procedures
  • Exhibit Christ-like behavior and compassion

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Park Valley Church

Disaster Relief Team

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Team Management 

  • Leadership team of managers
  • Organized through a nationally adopted disaster response team model 
  • Team procedures and training
  • Partnered with other faith-based response teams

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Leadership

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DRT Leadership Organization

  • Administrative Day-to-day Management
  • Operational: Deployment Command Structure

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Administrative Leadership

  • Executive Team (PVC Missions Pastor, DRT Mission Coordinator)
  • Management Team (DRT Mission Coordinator, Team Managers)
    • Organized through a nationally adopted disaster response team model 
    • Formal team procedures and training
    • Partnered with other faith-based response teams
    • Active in the faith-based disaster response national discussion
    • Mentoring other churches in DRT startup best practices
    • Credentialed authority through the Virginia Department of Emergency Management��

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Administrative Leadership

  • Administrative Day-to-day Management
  • DRT Mission Coordinator
  • Team Managers
  • Committees
    • Special Projects
    • Team Building
    • Deployment Readiness

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Operational Leadership

  • NIMS Structure
    • Disaster declaration
      • Local to state to federal
      • VOAD and community-based deployments
      • Vital importance of organization and safe operations �

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Operational Organization

  • National Incident Management System
  • Operational Structure Supporting Deployments
  • Modular for flexibility
  • Deployment Support Plan

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Deployments

  • Duration: 3-9 days with 1-4 weeks of deployment planning
    • Forward observers, Fast team
  • Team support
    • Well-organized, self-sustaining for safety, able to coordinate and manage all aspects of the deployment
  • Limited in scope
    • PVC regulations, incident complexity, and personnel
  • Can operate within their own structure
    • Deployment planning, logistics, and financial responsibilities
    • Can rapidly adapt to changing conditions

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Deployments Cont.

  • Most PVC-DRT deployments will assist larger teams with staffing requirements for field assignments on various disaster types, including Hurricanes, Floods, Tornadoes, Earthquakes, and Man-made.
  • All deployments will require a personal investment in building a Go-Kit to sustain the volunteer while on assignment.
  • Field assignments may be challenging given the volunteer's age, fitness level, and overall health. Consideration should be given to your own personal abilities.

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Deployments Cont.

  • Field Assignments will require additional safety gear – See the Go-Kit List.
  • The DRT has procedures in place to identify and mitigate most known and foreseen risks/hazards. The DRT can not mitigate all risks on the deployment nor insulate the volunteer from all possible injuries or exposures due to the nature of the disaster.
  • The volunteer will present a signed Assumption of Risk and a Pledge of Cooperation before deploying.

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Committee Structure

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Training Committee

Administrative Committee

Logistics Committee

Crisis Care Cadre

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Social Committee

TEAM HOME

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Committee Theology

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  • Take advantage of team talents
    • Provides a framework for engagement for specialized team talents
  • All committees have a leader and a co-leader
    • Continuity of operations
    • Assigned Team Manager for management uniformity
  • Committees serve the same common team goals
    • “Coordinator's Intent”
  • Committees work collaboratively with other committees

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Training Committee

  • Maintain training program
  • Coordinate training delivery
  • Record training completion
  • Organize team exercises
  • Make program & Topic recommendations

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Administration Committee

  • Manages the DRT Administration
    • Onboarding new volunteers
    • Updating procedures and systems
    • Supporting special projects
  • Constantly seeking IT and technical writers/editors
  • Meets as needed to coordinate support with Team Stakeholders

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Logistics Committee

  • Ensures the equipment cache is in a constant state of readiness
    • Manages inventory of equipment storage
    • Maintains and exercises equipment
    • Supports deployment day activities
    • Supports other committees
    • Collaborates with the Logistics Section Chief
  • Dynamic committee, which is active in all phases of team activity
  • Actively recruiting members for support roles

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Crisis Care Cadre

  • Provide spiritual comfort care
  • Deployment Chaplain support
  • Shepherd team spiritual health
  • Requires specialized training
  • Facilitates a spiritual growth path leading to Chaplain credentialing
  • Meets as needed to coordinate support with Team Stakeholders

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Team Meeting Schedule

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Meeting Schedule

  • General Membership meets the first Saturday of the even months from 0800-1000 hours.
  • Team Managers meet tri-weekly
  • Executive Leadership meets monthly or as needed
  • Committee meetings are scheduled as needed
  • Training opportunities as available
  • All events are on the DRT calendar

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Management System

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Management System �Programs

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  • Fellowship One
    • Team Administrative Management
  • Group Vitals
    • Group attendance tracking and committee messaging
  • Google
    • Website and document development/sharing
    • workbooks for planning and deployment

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Management System �Websites

  • Team Website:
    • www.parkvalleychurch.com/drt
    • Team Member Resources
      • New Member Checklist
      • Deployment Readiness
      • Team Calendar
      • Team Management Files
      • Deployment Preparedness
        • Go-Kits
        • DRT Handbook
        • Safety Training

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Management Systems �DRT Handbook

  • Reference document proving a wholistic approach to volunteer DRT Governance Recommendations
  • Provides a standardized approach to team organizing, leadership, and operations
  • Emphasis on safety
  • Divided into 8 Sections

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Management Systems �DRT Handbook Cont.

  • Section 1 – Team Management and Operations Overview
  • Section 2 – Hazard Identification, Risk Awareness, and Safety Mitigations
  • Section 3 – Field Operations
  • Section 4 – NIMS/ICS DRT Organizational Structure
  • Section 5 - Deployments

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Management Systems �DRT Handbook Cont.

  • Section 6 – Training & References
  • Section 7- New Team Development
  • Section 8 - Appendices
    • Position Checklists – Key position duties
    • Contingency Plans – Severe Weather, Medical Emergencies
    • Specialized Instructions - Meeting agendas, workbooks, Specialized Areas

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Management System

  • Google-based – Mapped to the websites
  • Manage workflow for efficient deployment planning
  • Repeatable, customizable, shareable, constantly refining
  • Streamlines workflow by supporting interactive repetitive field completion
  • Main workbook
    • Deployment Support Plan Workbook

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Management Systems �Deployment Planning � Operations Support Workbook

  • Google Workbook with several worksheets
    • Strategic Deployment Planning
    • Task Assignments Deployment Planning
    • Budget Projection
    • Cost Tracking
    • Logistics Deployment Planning
    • Daily Productivity Report

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Deployment Support Plan

  • Deployment Support Plan Development
    • A multi-page deployment support document
    • May be created for the entire deployment or daily as needed
    • Contains deployment information to provide the common operating picture for the deployment or operational period within the deployment
    • Developed using a detailed prescriptive planning process
    • Issued to each volunteer deployment team member
    • Expected to be read, understood, and carried daily
    • May change to adapt to the evolving conditions in the field

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Conclusion

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Your Next Steps

  • Complete the New Member Checklist at the PVC-DRT Team Member Resources website.
  • Review all the content under the “ New Member” & “Deployment Readiness Requirements” sections.
  • Review and become familiar with the DRT Handbook.
    • Section 1& Appendix 1 for new members.
  • Build out your Go-Kits.

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Your Next Steps Continued

  • Attend meetings and to support deployments when possible
  • Grow into the team and participate in committee projects
  • Attend specialized training opportunities
  • Support the team by deploying and or supporting training events, administrative support, logistical support, the Crisis Care Cadre support, and committee participation

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Equipment & Supplies

  • Safety-oriented to support field operations
  • Modular Totes
  • Two complete sets
  • Standardized logistical support loading package
  • Portable GMRS Radios
    • GMRS License required – See New Member Checklist
  • Medical supplies
    • Trauma
    • AED/CPR
    • Basic airway management

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Go-Kits

  • Personal investment with repeated use
  • Personally built and maintained
  • Provides for personal needs during the deployment
  • Structured list provided
  • Modular and Performance Oriented
  • Components – See Go-Kits List – Team Member Resources, Deployment Preparedness
    • Clothing pack
    • Day pack

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Questions?

drt@parkvalleychurch.com