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Google Drive�Share and Organize

Phil Polsinelli

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Agenda

What does drive do for me?
The Interface
Creating Files
Uploading existing Files
Converting Files
Organizing Files
Finding Files
Priority Drive
Let’s Talk Trash
Q&A

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First Look

Like your “My Documents” Folder

You can store and organize your files
You can store ANY kind of file there

PLUS

You can access your content from anywhere
You can easily share your Documents
You can make your documents public
………..

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The interface

Filters and Organization

Files and Folders

Info and History

Current Files

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Create a file

Click “New”

Select the application you want to use

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Let’s upload our existing documents

Folder Upload:

New > Folder Upload

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Let’s upload AN existing document

Upload a File Open It and Convert it to a Google Doc:

New > File Upload

Why do i need to �convert?

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Organizing and Finding your Files

My Drive - the root of your drive files
Folders - You can create folders to organize your documents
Using the google Drive Search Capabilities *** (My prefered method)
Shared with me - Find all files that have been shared with you
Recent - Quickly find recent documents (very useful)
Google Photos - Provides access to all images uploaded to Google Photos
Starred - You can add stars to quickly access your favorite docs
Trash - Find deleted documents for 30 days after deletion

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Converting Files

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Creating a Folder

New > Folder
Type a name
Click Create

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Drag a File or Files to your Folder

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Shared Folders -What you Need to Know

You can share folders just like documents

You can make folders “Public on the Web like Documents”

Any file you place in a folder maintains it’s sharing permissions as well as the sharing permissions of the folder.

Scenario: I have a doc shared with person A and I have a folder shared with persons B,C and D. Now… I put the doc shared with A into the folder that is shared with B,C and D�The doc is now shared with persons A,B,C and D

Who can tell me why? Let’s discuss!!!

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Shared with me- How to organize that one?

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Star important files and folders

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Search and sort your files and folders

It can be difficult to browse through hundreds of files just to find the one you need. So, try searching Drive instead.

When you put your cursor in the Drive search box, you see a list of file types that Drive suggests to filter your search. These are files that you use frequently or that might increase your productivity. You also see people you frequently collaborate with.

Search for files or folders in Drive:

In the Drive search box, enter a word or phrase. �To help you search faster, Drive suggests search terms as you enter text.
Click a suggestion to open it or click Search to see a list of results.

Use advanced search options:

On the right of the search box, click the Down arrow .�Choose any option or combination of options to filter your results further.

Type—Search by file type.
Owner—Search by file owner.
Location—Search by location (including items in the Trash or Starred). You can only search for folders that are in My Drive or in shared drives.
Date modified—See items that were recently modified by anyone (not just you).
Item name—Search for a term in the file name.
Has the words—Search for files that contain certain words.
Shared with—Search for someone that has access to the file.
Follow up—Search for files you own with suggestions, or files with action items assigned to you.

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Access files quickly in Priority Drive