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Engage & Retain Volunteers

Simple steps you can take to make sure volunteers stick around for the long run!

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AGENDA

-Welcome and Intros (Names and city you are calling in from) Type it in the chat!

-Overview

-Break out session #1

-Intrinsic motivators for volunteers

-Forms of efficacy

-How to build and sustain healthy teams

-Break our session #2

-Next Steps and Q & A

Salaams everyone, my name is ___ and i’m a fellow at MPower change. Thanks for joining us today! As we dive into the summer with uncertainty around the pandemic, combating anti-Black racism, we know for certain there’s an election happening in November.

We know for certain that our community will be impacted by the policies that our elected officials will decide on.

We also know that it will take you and people like you to make a difference and build out our community strength.

The stakes couldn’t be higher and we have alot to plan for to make sure our communities organize, mobilize and shape the issues impacting our community. We’re planning to call, text and recruit as many Muslim voters we can ahead of this election and we can’t do this without you.

This webinar is to share the skills you need to recruit and build volunteer leaders in your community for the upcoming elections.

. We’ll cover the best practices of recruiting community members and discuss some concrete action steps that you can try through the summer.

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Tell us about a time you took part in someone’s idea or vision.

What made you so passionate about joining?

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PATHWAYS

Volunteers are motivated to be apart of your movement in different ways, so it’s important to understand their hopes and motivations for why they are a part of your community.

LET’S TALK:

Not sure how to do a listening session? Let’s try this activity in smaller break out rooms!

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BREAK OUT 1 ACTIVITY: Listening sessions (15 mins)

ROUND 1: Ask each person to introduce themselves and state how they are involved in their community (1 min each)

ROUND 2: Ask each person to share.

It’s December 1, 2020. Ideally what is different in your community now than 6 months ago in July?
What issue is most important to you right now?

Restate the question and give people a minute to think or write down their reply before responding. (2-3 min each)
When someone shares a concern or issue, ask the person why that issue is of concern to them. Does the person have a particular story or example that explains how that issue directly impacts him/her? Don't persist with questions.

Recap what you heard and ask: "Who feels motivated to work towards the change they want to see on December 1st?" (5 min)

ROUND 3: Bring people back in a larger group and get public commitments to next steps. (15 min)

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How might we make it more likely that people will participate in our vision?

Three (intrinsic) motivators for volunteers: Autonomy & Purpose

Autonomy, or the desire to be self-directed; giving someone Autonomy can mean giving them freedom over when they can get a task finished, if they want to utilize a specific skill that they have, uplift them and allow them to own it!
Purpose, the sense that what we do serves something meaningful beyond ourselves

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Forms of efficacy

How we can measure if our efforts in recruiting and retaining our volunteers will be successful

Self-efficacy - someone feeling like they are capable of helping.

EX. Phonebanking gives folks the opportunity to be apart of a greater vision and mission of GOTV

Response efficacy - the belief that their voice will be heard.

EX. Phonebanks can provide a way for folks to be involved in the political process

Group efficacy - believing that acting together is more effective than acting alone

EX. Phonebanks brings people together for a common goal of making phone calls to increase voter turnout at elections. It proves that we as a group are much more powerful making these calls than individually.

Outcome efficacy - the (belief that) solutions we’re pushing for will solve the problem

Our volunteers must understand the purpose behind phone banking and the outcomes that it will have in this years presidential elections

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Group Efficacy WOO HOO!!!

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How to coach volunteers

From Sierra Club coaching resources

SO, after conducting a listening session you’ve identified interested volunteers - now what? Have an individual check in with them!

Now that you’ve gotten a group of committed volunteers together. Gather your volunteers a few days before your event and walk them through what will happen and the purpose behind it…. Create an agenda!

60 % What?

10% So what?

30% Now what?

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Welcome meeting agenda sample:

Individual introductions
The political moment - why we have gathered here today
Our plan for action and our strategy to win
Small group convos - what excites you about this plan?
15 min break
Next steps around Action plan and close

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How can we create healthy and effective teams?

Conduct healthy 1:1’s

Understand your base

Effective leadership

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BREAK OUT 2 ACTIVITY: Reflect & Share (10 Min)

What has worked for you in the past when recruiting and retaining volunteers, and what changes would you implement based on what we discussed?

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Questions?

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Thank You!

Next steps:

Join our next training on how to effectively phone bank!

Thursday July 16 - 6PM EST

Sign up here: www.mymuslimvote.org/gotvtactics