1 of 59

Authoring: Everything About Items�

Effective as of September 2024

Create, Change, Manage, and Share Items

2 of 59

Objectives

Topics	Slides
1. How to Navigate the Dashboard, the Standards Panel, and the Quick Links	3–6
2. How to Use the Create New Items Button	7–11
3. How to Create Items Using Different Templates	12–26
— Passage Set	13
— Multiple Choice/Multiple Select	14
— Hot Text	15
— Hot Spot	16
— Edit Text Inline Choice	17
— Edit Task	18
— Simple Text Entry	19
— Embedded Text Entry	20

Topics	Slides
— Text Drag and Drop	21
— Image Drag and Drop	22
— Table Match	23
— Equation Response	24
— Multi-Part	25–26
4. How to Add Images to Items	27–37
5. How to Use the Item Properties Panel to Set Up Properties & Align Items to Standards	38–40
6. How to Work with Items Available to You	41–53
7. How to Create Workgroups for Sharing Items	54–56
8. More Information/More Modules	57–59

3 of 59

How to Navigate the Dashboard, the Standards Panel, & the Quick Links

Section 1

4 of 59

Dashboard Features

Management Links

Content Tabs

Quick Links

Standards Panel

5 of 59

Standards Panel

You can use the Standards panel to view the assessment standards published by your assessment program. You can also use this feature to find items aligned to a specific standard. Click the panel button in the Dashboard banner.

Here is an example of the Standards panel showing the standard trees for ELA, Mathematics, Science, and Social Studies. Expand the standard categories until you locate the standard you are looking for. You can also search for the standard at the top of this panel in the Type to Filter field. To use the actions options, click the dotted menu to the left of a specific standard. Options include Find Items with this Standard, Find Tests with this Standard, and Copy Standard Code.

Standards identify the specific skills or areas of knowledge that an item measures. Aligned standards will appear in the reports for Authoring tests, helping you pinpoint the specific areas in which a student may be excelling or may need additional support.

6 of 59

Items Quick Links

Test Link	Description
Create New Item	Opens the item builder page where you can create a new item.
View Items I Created	Opens the Items tab, filtered to show you only your own items that were created or edited within the last 30 days.
View Shared Libraries	Opens the Items tab with the Filters panel open and the Libraries, Grade, and Subject filters expanded so that you can easily locate the items in a shared library.
Find Items by Standard	Opens the Items tab with the filter panel focused on the Standards search bar, so you can locate items with items aligned to a specific standard. You will need to enter a standard key and click Apply in order to display the tests.
View Items Shared With Me	Opens the Items tab, filtered to show you only the items that other Authoring users created and shared with you within the last 30 days.

7 of 59

How to Use the Create New Item Button

Section 2

8 of 59

Create New Items

Click the Create New Item link

Click the Create New Item button.

9 of 59

Item Builder Page — Features

10 of 59

Item Builder—Template Options

11 of 59

Item Builder—3 Main Steps

Here you see the three steps on the item builder page.

Step one is to compose the item prompt. The prompt is the question or the directions that students respond to in an item. Enter the prompt in a text box at the top of the template. You can use the text box toolbar to format the text and insert media elements, such as images, videos, and tables. You should not add video or audio to any items you plan to administer in paper test booklets.

Step two is to create the response area. The response area is the part of the item that students interact with in order to answer the question. Here you see a Multiple-Choice item response area. The steps for creating the response area are different for each type of item template. We will explain each type later in this module.

Step three is to construct the answer key. The answer key determines how many points an item is worth and how a student’s response will be scored. Students do not see this information, but it is used by the Authoring system (for machine-scored items) and educators (for hand-scored items). The steps for constructing the answer key are slightly different for different types of item template. We give instructions for each type later in this module.

Please note that each item template features a Watch Tutorial button in the banner.

Next, we explain how to create items using the different templates.

12 of 59

How to Create Original Items Using Different Templates

Passage Set
Multiple Choice/Select
Hot Text
Hot Spot
Edit Text Inline Choice
Edit Task
Simple Text Entry

Embedded Text Entry
Text Drag and Drop
Image Drag and Drop
Table Match
Equation Response
Multi-Part

13 of 59

Passage Set — Groups Items Together

The Passage Set template allows you to create a reading passage or other type of media, such as an image or video, that students will view in order to answer additional items that are linked to the set. For example, you could create a reading passage about a historical event and link it with items that will evaluate the students’ understanding of that event.

You can group multiple items in a passage set on a single test page. The passage or media element in a passage set does not include a response area or an answer key, but the items you link with it do.

To fill out the template, enter the content for the passage or other media type in the provided text box. You can use the toolbar in this box to format the text and insert media elements.

In the item toolbar above the template, click Save Item.

To create items to link with the stimulus, click the Add Item to Item Set button, which looks like a plus sign, to the left of the template. Then select an item type to proceed with adding the item. Note that you cannot link a stimulus with another stimulus. You can enter the content for the linked item by following the instructions for the appropriate item type, as presented later in this module. You can add more items as necessary. Note that you cannot link a stimulus to an original item that already exists in your libraries.

14 of 59

Multiple Choice and Multiple Select Items

Multiple Choice/Select items require students to select a single option or multiple options from a list of possible answer options.

To fill out the template, in the Compose Item Prompt section, replace the sample text with the item’s question or directions. In the Create Multiple Choice Options section, sample response options are already provided. You can click each option to replace the sample text with the desired text for that response option.

If you want to add additional response options to the item, click Add Option and then enter the content for the new option that appears. To remove an option, click the menu button beside it and then click Delete. If you want to enter the rationale for why a response option is correct or incorrect, click the menu button beside it, then enter a description in the Add Rationale field and click Save.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field. If you want to allow students to select more than one response option, set the Multiselect toggle to Yes. Then specify the maximum number of options they can select in the Maximum Selections field. To create answer keys for the item, do the following: In the Point field, enter the score for a correct or partially correct response. Note that if a sample response is already entered, you may need to clear its checkbox first. Then, in the provided response area, select the response options that students would need to select in order to earn the score you entered in the Point field. You can add an explanation for the correct answers in the Explanation field above the answer options.

15 of 59

Hot Text Items

Hot Text items require students to select words or phrases in a section of text. The words and phrases appear shaded when students select them. For example, a Hot Text item might provide a sentence and ask students to select all the adjectives in it.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions.. The Create Hot Text Elements section displays sample text, including a selectable word. Delete this sample text and enter new text containing the words or phrases students will select.

To tag a word or phrase that will be selectable to students, do the following. First, click and drag the cursor across a word or phrase to highlight it. Next, click Set as Selectable below the text box. A border appears around the selected word. If you need to remove a word you marked as selectable, click that word and then click Clear Selectable.

In the Construct Answer Keys section, enter the highest possible score in the Maximum Score field. To create answer keys for the item, do the following. In the Point field, enter the score for a correct or partially correct response. Then, in the provided response area, click the words or phrases that students would need to select in order to earn the score you entered in the Point field.

16 of 59

Hot Spot Items

Hot Spot items require students to select one or more clickable regions on an image. A rectangular border appears around each region the students select. For example, a Hot Spot item could show a diagram of an animal cell and ask students to identify the parts.

First, in the Compose Item Prompt section, replace the sample text with the item’s question or directions. Next, in the Upload Image and Set Hot Spot Region section, upload an image for the item. To do so, click Upload Image. In the Image Properties window, click Browse Server. If the image you want to use for the item is already available in the File Manager window, select it and click Add to Item. You can use the search bar in the corner to search for an image by its file name. If the image you want to use is not available in the File Manager window, click Upload File and select an image file from your computer. Then select the image and click Add to Item. The image must be 600×600 pixels or smaller and under 1.5 MB. In the Image Properties window, click OK.

Next, to create the selectable regions on the image, do the following. Click the image once to set the first corner of the selectable rectangle, then click one more time where you want to set its opposite corner (do not click and drag). A red box appears, but this will not be visible to students. To move a selectable region, click that region and drag it to the desired location. You can copy or delete a selectable region by selecting that region's box and then clicking Copy or Delete.

In the Construct Answer Keys section, enter the highest possible score in the Maximum Score field. Optionally, to limit the number of hot spot regions students can select at a time, enter a value in the Maximum Selections field. To create answer keys for the item, do the following. In the Point field, enter the score for a correct or partially correct response. If a sample response is already entered, you may need to unselect that hot spot first. In the provided response area, click the image regions that students would need to select in order to earn the score you entered in the Point field.

17 of 59

Edit Task Inline Choice Items

Edit Task Inline Choice items provide a section of text in which one or more words appear as dropdown menus. Students select answer options from the dropdowns to replace the original words in the text. For example, an Edit Task Inline Choice item could provide a sentence with a misspelled word and ask students to select the correct spelling from the dropdown.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions.

The Create Edit Task Elements with Inline Choice Lists section displays sample text content, including an editable word. Delete this sample text and enter new text content containing the words that students will replace.

To tag a word or phrase that students will be able to replace, do the following. Click and drag the cursor across the desired word or phrase to highlight it. Click Set as Editable below the text box. A border appears around the selected word and the Inline Choice window appears. In the Inline Choice window, enter a replacement option for the tagged word in the blank text box. To add additional replacement options, click Add Option and enter the replacement option in the new text box that appears.

In the Construct Answer Keys section, the maximum score is automatically set based on the number of editable elements you created. You cannot customize this score. To create the item’s answer key, click the editable words in the sample response area and replace each one with the correct answer option. The item will automatically assign students the appropriate number of points for their response based on the number of correct selections they made.

18 of 59

Edit Task Items

Edit Task items require students to make edits to a specified word or phrase in a sentence or paragraph. Students can click each of these words or phrases to open a text box where they type a replacement for the original text. These items must be scored by an authorized user in the Reporting system. For example, an Edit Task item could provide a sentence with a misspelled word and ask students to enter the correct spelling for it in a popup text box.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions.

The Create Edit Task Elements section displays sample text content, including an editable word. Delete this sample text and enter new text content containing the words that students will replace. To tag a word or phrase that students will be able to replace, do the following. Click and drag the cursor across a word or phrase to highlight it. Then click Set as Editable below the text box. A border appears for the selected word.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field. Fill out the rubric for the correct, full-credit response for the item. In the Description field, describe how a student must respond to the item in order to earn full credit. In the Exemplar field, enter an example of a response that would earn full credit. Note that the template automatically creates a rubric tab for each possible score a student could earn, based on the maximum score. To fill out any additional rubrics for the item, click the tab for that rubric and enter a description and exemplar for the rubric’s score.

19 of 59

Simple Text Entry Items

Simple Text Entry items require students to type a written response in a provided text box. You can choose what kind of toolbar to include in the text box. For example, a Simple Text Entry item might ask students to write a short essay about their favorite historical figure. Note that these items must be scored by a user in the Reporting system.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions. You can use the toolbar to format the text and insert media elements. To specify the height of the students' text box, enter a value in the Number of Rows in Text Box field. To specify the type of toolbar that will be available to students, select an option from the Text Editor to Show Student menu. You can choose to use no toolbar, or you can use a toolbar with buttons for spell check, formatting text, and/or adding bulleted lists or numbered lists.

To fill out the rubric for the item’s full-credit response, enter the maximum score in the Points field. In the Description field, describe how students must respond in order to earn full credit. In the Exemplar field, enter an example of a response that would earn full credit. Note that the template automatically creates a rubric tab for each possible score a student could earn based on the maximum score. To fill out any additional rubrics, click the tab for that rubric and enter a description and exemplar for the rubric’s score.

If multiple scoring criteria should be used to evaluate the student’s response, you can click Add More at the bottom of the page to create a separate rubric for each criterion. For example, you could create separate rubrics for Spelling, Syntax, Comprehension, and so on.

20 of 59

Embedded Text Entry Items

Embedded Text Entry items require students to fill in one or more blank text boxes in a sentence by typing a response in the provided boxes. For example, an Embedded Text Entry item could provide a sentence with a missing word and ask students to fill in the blank with the appropriate vocabulary word that they learned in English class. These items must be scored by a user in the Reporting system.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions. You can use the toolbar to format the text and insert media elements.

The Create Embedded Text Entry Elements section displays sample text with a blank text box. Replace this sample content with the new text content and text boxes for your item.

To insert a blank text box in the response area, click the cursor where you want to place the text box, and then click Insert Text Field. You can insert multiple text boxes, if necessary. In the Enter Text Field Properties window, specify the length of the blank text box. If you need to remove a blank text box from the response area, click the box and then click Clear Text Field.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field. Fill out the rubric for the correct, full-credit response for the item. In the Description field, describe how a student must respond to the item in order to earn full credit. In the Exemplar field, enter an example of a response that would earn full credit. Note that the template automatically creates a rubric tab for each possible score a student could earn, based on the maximum score. To fill out any additional rubrics for the item, click the tab for that rubric and enter a description and exemplar for the rubric’s score.

21 of 59

Text Drag and Drop Items

Text Drag and Drop items require students to fill in one or more blank "drop" boxes in a sentence or paragraph by dragging response options into those boxes from a word bank. For example, a Text Drag and Drop item could provide a sentence with a missing word and ask students to fill in the blank with a vocabulary word from the provided word bank.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions.

The Enter Text and Set Drag and Drop Options section displays sample text content, including a blank drop box. Replace this sample content with the new text content and the blank text boxes for your item.

To insert a blank drop box in the response area, click where you want to place the drop box, and then click Insert Drop Area. You can insert multiple drop boxes, if necessary. If you need to remove a blank drop box from the response area, select the box and click Clear Drop Area.

The template displays sample word bank options below the text box. You can click these answer options to replace the sample text with the text that students will drag into the drop boxes. To create additional answer options, click Add Draggable Option and enter the content for that answer option in the box that appears.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field. Optionally, you can set the maximum number of times students can drag each answer option into a drop box by entering the value in the Maximum Matches of Each Answer Option field. If you enter a number greater than 1, students will be able to reuse each word bank option in multiple drop boxes. Also optionally, you can require students to use each answer option a certain number of times. To do so, enter the required value in the Minimum Matches of Each Answer Option field. Students will not be able to complete the item until they have used each answer option the specified number of times.

To create answer keys for the item, do the following. In the Point field, enter the score for a correct or partially correct response. If a sample response is already entered, you may need to drag it out of the response area first. In the provided response area, drag the answer options into the drop boxes required in order to earn the score you entered in the Point field.

22 of 59

Image Drag and Drop Items

Image Drag and Drop items require students to fill in the blank "drop" boxes on an image by dragging response options into those boxes from a word bank. You can specify the size and location of the drop boxes where students drag their answers. For example, an Image Drag and Drop item could provide a map of the Northern Hemisphere and ask students to place country names on the map using a provided word bank.

First, in the Compose Item Prompt section, replace the sample text with the item’s question or directions. You can use the toolbar to format the text and insert media elements. In the Select Background Image and Set Drag and Drop Regions section, click Upload Image. In the Image Properties window, click Browse Server. If the image you want to use for the item is already available in the File Manager window, select it and click Add to Item. You can use the search bar in the corner to search for an image by its file name. If the image you want to use is not available in the File Manager window, click Upload File and select an image file from your computer. Then select the image and click Add to Item. The image must be 600×600 pixels or smaller and under 1.5 MB. The file may take a moment to upload.

To add the drop box areas to the image, do the following. Click the image once to set the first corner of the selectable rectangle, then click one more time where you want to set its opposite corner (do not click and drag). A red box appears, but this will not be visible to students. To move a drop box region, click that box and drag it to the desired location on the image. You can copy or delete a drop box region by selecting the box and then clicking Copy or Delete.

The item template displays sample answer options below the background image. You can click these answer options to replace the sample text with the new text or image that students will be able to drag into the drop boxes. If you want to create additional answer options, click Add Draggable Option and enter the content for that answer option in the box that appears. In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field.

If you want to limit how many times students can use each answer option in the word bank, enter the desired limit in the Maximum Matches of Each Answer Option field. If you enter a number greater than 1, students will be able to reuse each option in multiple drop boxes. If you want to require students to use each answer option a certain number of times, enter a value in the Minimum Matches of Each Answer Option field. Students will not be able to finish the item until they have used each response option the specified number of times.

To create answer keys for the item, do the following. In the Point field, enter the score for a correct or partially correct response. Note that if a sample response is already entered, you may need to drag it out of the response area first. Then, in the provided response area, drag the response options into the drop boxes required to earn the score you entered in the Point field.

23 of 59

Table Match Items

Table Match interactions provide two sets of match options in a table, with one set listed in columns and the other set listed in rows. Students match options in the columns to options in the rows by marking checkboxes in the cells where they intersect. In the example shown, the Table Match item lists a set of numbers in the rows and a set of properties in the columns (such as odd, even, positive, and negative), and students must select the properties that apply to each number.

To fill out the template, in the Compose Item Prompt section, replace the sample text with the item’s question or directions. You can use the toolbar to format the text and insert media elements.

The Create Table Match Options section displays a sample table. You can modify the match options that appear in each column header and row header. You can also modify the number of rows and columns that appear in the table.

To enter a caption for this table, click the text box above the table and type the caption. To enter match options in the table, click inside the row headers and column headers, and then replace the sample text with the content for the match options.

To modify the number of rows in the table, click the table rows button in the toolbar and select an option from the menu that appears. You can also right-click a row and select a menu option.

To modify the number of columns in the table, click the table columns button in the toolbar and select an option from the menu that appears. You can also right-click a column and select a menu option.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field. To set restrictions on the matches a student can make, do the following. In the Minimum Number of Total Matches field, enter the minimum number of checkboxes students must mark in the entire table. In the Maximum Number of Total Matches field, enter the maximum number of checkboxes students can mark in the entire table. In the Maximum Number of Checked Cells in Each Row field, enter the maximum number of checkboxes students can mark in any row. In the Maximum Number of Checked Cells in Each Column field, enter the maximum number of checkboxes students can mark in any column.

To create answer keys for the item, do the following. First, in the Point field, enter the score for a correct or partially correct response. Note that if a sample response is already entered, you may need to clear the checkboxes first. Then, in the provided response area, mark the checkboxes in the table cells that students would need to select in order to earn the score you entered in the Point field.

24 of 59

Equation Response Items

Equation Response items require students to use an on-screen keypad or their physical keyboard to enter a mathematical expression or equation in the response area. For example, an Equation item could provide an algebraic equation and ask students to solve for x.

In the Compose Item Prompt section, replace the sample text with the item’s question or directions. You can use the Add Math Equation button in the toolbar to insert a formula.

In the Select Equation Keypad section, select an option from the Equation Preset dropdown to determine which buttons will be available on the student’s keypad.

The keypad in this section displays the buttons associated with the selected Equation Preset type. All keypads include Back, Next, Undo, Redo, and Delete buttons at the top.

In the Construct Answer Keys section, enter the item’s highest possible score in the Maximum Score field.

Optionally, to set the item to automatically simplify the student’s entered response, set the Simplify Response toggle to Yes.

To create answer keys for the item, do the following. First, in the Point field, enter the score for a correct or partially correct response. If a sample response is already entered, you may need to clear the response area first. In the provided response area, use the keypad to enter the mathematical expression that students would input in order to earn the score you entered in the Point field. After entering a fraction, exponent, or root, you may need to click the right arrow button in order to enter additional characters.

25 of 59

Multi-Part Items that Combine Item Types

Combine two to four item types into a single item.
If any item is hand-scored, or the Multi-Part item combines more than two parts, the Multi-Part item must be hand-scored.
Create a separate prompt and response area for each part of the Multi-Part item, but only one answer key

Here is a list of some factors associated with the Multi-Part item. The template allows you to combine two to four item types into a single item. When creating a Multi-Part item, you can choose how it will be scored, how many parts it includes, and which item type is used for each part. For example, a Multi-Part item with a Multiple Choice/Select part and an Edit Task part could ask students whether a statement is true or false, and then ask them to correct the part of the statement that is false.

If a Multi-Part item includes only two parts and both item types are machine-scored, then the Multi-Part item itself can be machine-scored. If a Multi-Part item includes more than two parts, or if any of the included item types are hand-scored, then the Multi-Part item must be scored by hand.

The templates for Multi-Part items require you to create a separate prompt and response area for each part of the item, but only one answer key is needed for the whole item. Some of the settings and fields that usually appear in the section for constructing answer keys will appear in the section for constructing response areas in Multi-Part item templates.

26 of 59

Multi-Part Item Options

27 of 59

How to Add Images to Items

�Section 3

28 of 59

Images in Response Section

29 of 59

Easy Way to Check Dimensions and Size in Windows

1. Right-click on an image you have saved.

3. The file size is here.

4. Click on the Details button above for the pixel dimensions.

2. Click on Properties

30 of 59

Resize a Saved Image

31 of 59

Easy Way to Check Size and Dimensions in Mac

32 of 59

Upload an Image

1

2

3

33 of 59

Upload an Image, continued

4

6

5

34 of 59

Upload an Image (Error Message)

35 of 59

Add Regions

36 of 59

Insert Images with the Text Editor

37 of 59

Item Prompt with Image

38 of 59

How to Use the Item Properties Panel to Set Up Properties & Align Items to Standards

Section 4

39 of 59

Item Properties Panel

40 of 59

Align Item to Standards

Standards identify the specific skills or areas of knowledge that an item measures. Aligned standards will appear in the reports for Authoring tests, helping you pinpoint the specific areas in which a student may be excelling or may need additional support.

You can align your items to a primary standard and a secondary standard. If you know the ID for the standard you want to align to the item, click the Quick Key tab, then enter the key in the search field. You can copy a standard’s ID from the Standards panel.

If you don’t know the ID for the standard you want to align to the item, select the appropriate standard categories from the drop-downs provided on the Guided tab.

If a standard is already aligned to the item, you can click Change Standard to align a different standard, if necessary.

Item properties can be entered at any point while an item has a Draft status. However, once an item is added to a test and the test is published, the item status changes to Published and its properties will be locked, along with its content.

41 of 59

How to Work with Items Available to You��

Find Items
Perform Actions on Items
Edit Items
Preview Items
Duplicate Items
Label Items
Share an Item
Archive or Delete an Item
Translate an Item

42 of 59

Find Items Available to You

43 of 59

Find Items by Standard (Quick Link)

44 of 59

Perform Actions on Items

Items Toolbar

Dotted Menu

Edit button

45 of 59

Possible Actions for Items

Edit your items that haven’t been published yet.
Preview an item to see how it will appear to students in the Test Delivery System.
Duplicate items that you want to modify without affecting the original version.
Label items so it is easier to organize and locate on your content tab tables.
Save an item as a PDF so you can print it out.
Share items that you want other educators to co-author or use for themselves.
Archive or delete items that you don’t need to use anymore.
Translate items into another language.

46 of 59

Edit Items

47 of 59

Preview Items

48 of 59

Duplicate Items

49 of 59

Label Items

You can create labels and add them to items that you want to organize on the content tab. Open the Items tab and mark the checkbox for each item you wish to label, or to label an individual item, use the dotted menu option. Click the Label button in the toolbar. The Apply Label window appears. You can search for a label, or you can select a sub-label from a drop-down menu and click the Apply button.

After adding labels to your items, you can use the Labels menu in the filter panel on the left of the Items tab to easily view the items with the selected label. You can create labels for any content in your libraries, but these labels appear on your screen only. They are unique to your account and do not display for anyone else the content is shared with.

Optional: To modify a label, select the My Labels quick link from the Dashboard. Click Edit next to the label's name. Make the necessary changes and then click Done.

50 of 59

Save an Item as a PDF

If you want to create a printable version of an item, you can save it as a PDF file. When saving items as a PDF, you can choose whether or not to include the item’s scoring guidelines in the printout. PDF files display items with paper-friendly formatting (if available) and also display an item’s properties.

To save an item as a PDF, open the Items tab and mark the checkbox for each item you wish to save as a PDF, then click Save as PDF above the table (you may need to apply filters first). If you select multiple items, they will be saved as a single PDF file. You may not be able to save a PDF for a large selection of items (the number of items at which issues can arise depends on the items’ content).

Click Generate PDF. The file will be added to the Secure File Center where you can download it for 30 days.

51 of 59

Share Items with Others

4

3

2

1

You can share any items in your personal libraries. Open the Items tab and apply the appropriate filters. Then use the banner button or the dotted menu option to share items. The Item Sharing window appears.

1. Search for an educator’s name or email address, or the name of a workgroup or institution. Select the recipients you want to share your content with.

2. In the Search Results, click + for each educator you wish to add as a recipient.

3. Select the specific permissions you’d like to give to each recipient. All recipients will be able to create copies of your shared content by default.

To allow a recipient to view the content, mark the View checkbox.
To allow a recipient to make edits to the shared content, mark the Edit checkbox.
To allow a recipient to publish tests containing the Draft item, mark the Publish checkbox.

4. Click Save. The shared content will now appear in the items table for the selected recipients

52 of 59

Archive and Delete Items

Content Type	Archive and Delete Permissions
Draft Items	Draft items can be deleted if they are not linked to any tests. Draft items cannot be deleted while they are linked to a test. Draft items cannot be archived.
Published Items	Published items cannot be deleted. Published items cannot be archived if they are linked to a published test. Published items can be archived only if every test they are linked to is also archived.

53 of 59

Translating Items

54 of 59

How to Create Workgroups for Sharing Items

Section 5

55 of 59

How to Create Workgroups for Sharing Content

1

2

56 of 59

How to Create Workgroups for Sharing Content, continued

5

4

6

3

57 of 59

Training Modules in the Series

Title	Contents
AUTHORING : THE BASICS	Log in and use the dashboard quick links & content tabs
AUTHORING: EVERYTHING ABOUT ITEMS	Create, change, manage, and share items
AUTHORING: HOW TO ADD IMAGES TO ITEMS	File size & pixel dimensions, image upload process, text editor toolbar
AUTHORING: EVERYTHING ABOUT TESTS	Find and work with existing tests; create, publish, and administer tests
AUTHORING: SHARE TESTS & ITEMS WITH OTHER EDUCATORS	Create workgroups for sharing tests & items, how to share your tests & items
AUTHORING: HOW TO GENERATE, START & MONITOR A TEACHER-AUTHORED TEST SESSION IN THE TDS	Login to TDS, create & start a test session, monitor the students’ progress, pause, stop, and log out of the system
AUTHORING: HOW EDUCATOR-AUTHORED TESTS ARE REPORTED IN CRS	Login to CRS, drill down into reports from the dashboard, view items and rubric & resources, view the Student Portfolio report, and print ISRs

58 of 59

Help Desk Contact Information

Educators and technology staff �are supported by Texas Testing Support.
Multitiered Help Desk support for the Texas Assessment Program is available Monday–Friday, from 7 a.m. to 7 p.m. (CT).
Chat with Texas Testing Support from the Texas Assessment Program website.

59 of 59

Thank you!