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Apollo Elementary PTA

General Membership Meeting

September 25th, 2024

6:30pm

Apollo Elementary School Library

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Agenda

  • Call to Order
  • Guest Speaker - Martin Turney, ISD Chief of Finance & Operations
  • Principal Update
  • President’s Report
  • Treasurer’s Report
  • Secretary’s Report
  • Directors Reports/Committee Updates
  • Standing Committee Updates
  • Any New Business
  • Adjourn

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President’s Report

  • Review Apollo PTA Mission & Board Resources
  • Review Apollo PTA's Mission/Vision/Goals 
  • Review Governance of PTA 
  • Code of Conduct 
  • Standing Rules
  • Training
  • Updated Calendar
  • Open Board & Chair/Committee Positions
  • Reminders
  • Grant Requests
  • Council Delegates

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Treasurer’s Report

  • 2023-2024 YE Financial Review
  • 2023-2024 Annual Report
  • Treasurer’s Reports:
    • July ‘24
    • August ‘24
  • Review Budget 2024-2025

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Treasurer’s Report

  1. Bank Signature Changes
    1. Signors changed on bank accounts: Robyne, Amber, and myself (Alecia)
    2. Two signers must sign all checks
  2. 2023-2024 YE Financial Review
    • Completed on July 30, 2024 with no concerns of note. (Robyne Muscatel, Lisa Lee, Pamela Washington)

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Treasurer’s Report

  1. 2023-2024 Annual Report

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Treasurer’s Report

  1. Treasurers Reports: July and August
  2. Review Budget 2024-25
  3. Current bank account balances

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Treasurer’s Report

  • Annual budgeted expenses for 2024-2025: $79,525
  • Six months of expenses (half our current budget): $39,762.50
  • If we remain on budget, the surplus will be $75,750.62
    • ($115,513.12 – $39,762.50)

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Secretary Report

  • General Membership Meeting Minutes from May 2024

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Directors Reports/Committee Updates

  • Programs – Position Open
  • Events - Position Open
  • Fundraising - Position Open
  • Communications - Karla & Emily
  • Volunteers - Michelle

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Programs Update

  • Programs – Position Open
    • Fall Scholastic Book Fair – Thais & Brianna
    • Read at Home – James & Rachel
    • Math in Action – Amy
    • Reflections – Open
    • School Supplies – Vivian & Jiajia
    • Emergency Backpacks – Michelle
    • Yearbook – Rupy
    • Staff Appreciation – Rachel

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Events Update

  • Events – Position Open
    • Fall Festival – Alecia
    • Popcorn Fridays – Brandy
    • Winter Festival – Open
    • Talent Show - Open
    • Multicultural Night – Nancy & Bri

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Fundraising Update

  • Fundraising – Position Open
    • Fall Rocket Fuel Fundraising – TBD
    • Spirit Wear – Open
    • Passive Fundraising – Lindsay
    • Orange Ruler (Spring) – Open

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Volunteers Update

  • Volunteers – Michelle Kaufmann
    • ISD Volunteer Systems
    • Volunteer Opportunities
      • Picture Day
      • Vision & Hearing Screening
      • Fall Festival
      • Popcorn Fridays
      • Book Fair
      • Power Pack Pick Up
      • Breakfast

78 ISD Approved Volunteers

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Standing Committee Reports

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Standing Committee Updates

  • ISF – Laura Ni
  • Membership – Open
  • Art Docents – Jessica Braswell
  • Family & Community Engagement (FACE) – Claudia Romo
  • Outreach – Yomn Yasser & Lisa Lee
  • Parent Ed/Parent Wiser – Open
  • Teacher Liaison – Emily Mitchell
  • Special Education — Jennifer Khumalo
  • Advocacy — Shelby Scovel

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New Business

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Adjourn

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