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Going Google

Email, Contacts, Calendars & More

Date

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Why Google Apps for Education?

  • Full suite of tools:
    • Email/Contacts
    • Calendar
    • Docs
    • Sheets
    • Presentations
    • Drawing
    • Forms
  • Privacy
    • No ads
    • Private domain
    • CIPA/COPPA/FERPA
  • Always backed up
  • Virus resistant
  • Collaboration
  • Any device
  • Online/offline access
  • 99.9% uptime
  • Archiving
  • Interoperability
  • Long-term $avings

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Essential Info

  • Outlook and OWA going away mid-July
  • All faculty/staff will use Google for:
    • @spa.edu email
    • Contacts/internal distribution list communication
    • Calendars
  • New laptops won’t have Outlook
  • Training dates will be announced soon for August
  • Sue will send out communications with details

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Demo:

What will it look like?

  • Gmail
  • Google Calendar

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How can we prepare for the transition?

Before July 1...

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Cleaning House

  • EVERYTHING you have in Outlook gets rolled over into Google Mail. Now is the time to organize/clean house.
    • Empty the trash (Deleted Items)
    • Delete what you don’t need
    • Delete old calendar events if not needed for future reference
  • Emails roll over, but folders turn into labels - organization will look different
  • Sue will provide instructions for efficient ways to delete old emails and calendar events.

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Log in before you leave

Before you leave for the summer:

  1. Verify that you have Chrome (or Firefox) on your school computer.
  2. Log into your existing school Google account (see Sue, Tami, or Chris W to reset password if needed) - see handout
  3. If you already have a Google account, see info about keeping them separate in Chrome or see Sue/Tami/Chris for tutorial.

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Training and Professional Development

  • Looking for “train the trainer” volunteers for August (small stipend)
  • Opportunities in August before and during workshop
    • Google Mail, Contacts, Calendars - Intro
    • Google Mail, Contacts, Calendars - Intermediate
    • GAFE 101
  • Ongoing training throughout the year, especially for instructional use (once you’re comfortable with Gmail and Calendars)

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Instructional Impact of GAFE

  • Professional productivity
    • Shared Documents
    • Shared Calendars
    • Shared Folders (non-Google content)
  • Any time, any device access (including at home and on home devices)
  • All LS students currently have @students.spa.edu Google Drive accounts (email not enabled - yet)
    • Ability to view/create/share Docs and Spreadsheets (eventually Presentations) on iPads
    • Ability to create/share any Drive content on computers

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“Phasing in” GAFE in Classrooms

  • 2012-13 - MS Pilot student GAFE Accts
  • 2013-14 - GAFE accts for all students
    • MS - full implementation in 7th grade science, geography, 8th grade history, Chinese 6-7-8, Tech 6 & 8, and many English 7/8 classes + for all MS Faculty internal documents
    • US - as desired by faculty; used by multiple teachers in English, History, and Science departments
  • 2014-15 - Expanded access anticipated for MS & US
    • LS pilot as appropriate by teaching team

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Questions?