EMAIL ETIQUETTE FOR STUDENTS

GREET YOUR CONTACT PROPERLY:����

INTRODUCE YOURSELF:����

BE POLITE����

BE BRIEF, POSITIVE AND FRIENDLY:

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PROOFREAD YOUR EMAIL BEFORE SENDING IT

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Include a greeting! It can be as simple as following: Dear Ms. Nguyen/Hello Ms. Nguyen. Only use first names IF the person introduced themselves in that manner. Otherwise use FORMAL titles such as Mr./Mrs. Do NOT call a teacher by their first name.

While it is tempting to go straight to your question, take time to briefly remind the person you’re writing to who you are. (For example, mention which class period you are in - especially when the school year starts.) My name is Jane and I am in your 1st block U.S History class.

Always remember to say “please” and “thank you” as necessary throughout the email. Instead of demanding, be thoughtful and polite. If you are upset, give yourself time before sending the email. Please remember that I do have a life and won’t respond after school hours.

Anyone that you email could be busy so keep it short and sweet. Make sure to use a friendly and polite tone.Give options if necessary to show that you are willing to work with the other person.

Look over the email for any grammar or spelling mistakes before you send it. These can distract the reader from what you are trying to say to them.

WRITING A PROFESSIONAL EMAIL MAY NOT SOUND LIKE A BIG DEAL BUT IT IS A SKILL IN ITSELF

EMAIL ETIQUETTE FOR STUDENTS

1. GREET YOUR CONTACT PROPERLY:����

2. INTRODUCE YOURSELF:����

3. Politely Bring Up Your Concern����

4. Provide Clarifying Information:

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5. Close with courtesy

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Dear [insert person’s last name and title],

Hello [insert person’s last name and title],

Greetings [insert person’s last name and title],

Example: Dear Dr. Fisher,

Hello Ms. Nguyen,

My name is … and I am [explain how you know each other]

It’s [insert your name] from [explain how you know each other]

Example: My name is Jane Hill and I am in your 1st block U.S History class. [when writing to your teacher]

My name is Aari Singh and I am a sophomore [when writing to your admin]

I am emailing you because…

I want to let you know…

I have a question about….

Example: I am want to let you know I will be absent on Wednesday.

I have a question about summer school.

Can you explain/clarify….

Can I [insert option A] or [insert option B]

Can you help me with….

Examples: Can I still make up my missing work or is it too late?

Can you clarify the instructions for the project?

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*Remember to look over the email for any grammar or spelling mistakes before you send it. These can distract or confuse the reader.*

Sentence Frames

Thank you,[insert your name]

Sincerely, [insert your name]

Take Care, [insert your name]

Example:

Thank you,

Jose

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SAMPLE EMAILS FROM REAL STUDENTS

STUDENT A

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STUDENT B

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STUDENT C

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STUDENT D

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STUDENT E

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MS NGUYENNNNNNNNN!!!! I forgot my binder at school in Wallers so can I turn in my homework during brunch instead of first block???? TY TY

Why did i get a 50% on my quiz

Dear Ms.Nguyen,

Would it be possible if I turn in my homework assignment early? I will be going camping with my family and won’t be at school on Friday. Please let me know.

I turned in my late work

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MRS. NGUYENN!!

When r final grades due??? Is there anything I can do for extra credit to raise my grade???