Time Management

Umuzi

Today’s Outline

• Our perception and the value of time�
• How do we spend our time�
• How do we want to spend our time�
• Time management tips and best practices�
• Questions

Exercise 1: Our Perception of Time

Observations and discussion

• Who thought that lasted longer than 30 seconds? Who thought it lasted less?�
• Why do some days feel longer than others�
• Does time go faster or slow down when you’re focussed�

�

Despite our different perceptions we all get 24 hours a day

This time is a limited resource, once you spend an hour, you won’t get it back

Exercise 2: The Value of Time

How are we doing on time management

• Do you feel you’re making the most use of your time?�
• Are you meeting your deadlines? �
• Do you feel stressed by your workload?�
• Are you achieving your personal goals?�
• Why do some people achieve more in 24 hours than others?�

Exercise 3: Last Friday

Urgency/Importance Matrix

Importance vs Urgency

Important Tasks

• Contribute to long-term goals
• Are executed in responsive mode; calm, rational, open to new opportunities

Urgent Tasks

• Require immediate attention
• Put us in reactive mode; defensive, negative, hurried, narrow-minded

Do’s & Don’ts

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• Keep a To-Do
• 1:3:5 Rule (135list.com)Set personal goals
• Analyze your Rescue Time - use the matrix
• Prioritize
• Think about your rhythm
• Work smarter

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• Procrastinate
• Get distracted
• Take on too much
• Multitask
• Forget to take breaks

Questions?