Code Ninjas Aurora

Sensei Onboarding

Agenda

• Introductions
• Icebreaker
• Policies & Procedures
• Code Ninjas Overview
• Expectations & Duties
• Dojo Rules
• Best Practices
• Safety Plans
• Bullying & Misconduct

“Kids have fun, parents see results.®”

Introductions

“Kids have fun, parents see results.®”

Our WHY!

Code Stars -YT

Icebreaker: What is your WHY?

Take time to reflect on the following:

What good will come from the work that I do with Ninjas? What will I provide for Ninjas?

​

Then answer,

• So that… answer 5 times. Meaning tell why you will do what you do.
• Then, summarize your 5 whys into 1 sentence.

​

• Be ready to share.

​

Adapted from Dr. Cindra Kamphoff

You are a part of a movement!

Computer coding is the language of the future and you are an important team member of a forward-thinking community that is providing kids with the tools they need to thrive in our technology-driven world.

​

We are excited to welcome you to the Code Ninjas team!

Working for a Young Business

• We are a startup – especially in these first few months – things will not always be perfect and that’s OK. Embrace it, be honest, communicate, figure out lessons learned, and move forward.

​

• Give us your feedback – we aren’t perfect, if you see something that could be done better; let’s have a discussion. You are a valuable part of this team, so don’t be afraid to speak up.

Young Businesses – The Pay Off

• You will learn more than you ever thought you would.
• You will do things you never thought you would be able to do.
• As a “Founding” Code Sensei – you will forever be an important part of our team.
• You will truly change the lives of many kids’ lives.

​

You will be their superhero!

Policies and Procedures

Homebase Set-up

• We use Homebase for scheduling and clock-in and clock-out.

​

• Fill out your profile completely-most importantly - emergency contact!!

​

• Schedules will be assigned to you via Homebase where you can view it.
• Once the schedule is posted it is your responsibility to cover your schedule!!!

Homebase Set-up

Clock-In / Clock-Out

• Clock-In / Clock-Out with Homebase
• Do not share your PIN with anyone
• DO NOT clock in/out for anyone else - EVER
• First official clock-in!!! HI-Yah!

POLICIES & PROCEDURES

Dress Code – Smiles Mandatory ☺�

• Shower Daily – Wear Deodorant - No perfumes or body spray
• Code Sensei t-shirt, and hoody which will be provided to you, is mandatory uniform. Make sure your clothes are clean and ironed.
• Jeans or Kakis are okay.
• Wear clean shoes.

Coverage & Lateness

• Your hours will be set as agreed in your offer letter. We all work as a team at Code Ninjas so you may be asked to cover for your colleagues from time to time and in turn they will be asked to cover for you.
• You are responsible for your schedule! If you cannot make it, you must find coverage for your shift and inform your Centre Director.
• You will have access to your colleagues' contact details by joining the Code Ninja Aurora instagram group
• Being on time is critical, but if something urgent & unexpected comes up and you are running late, take the following steps:
• Call or text Center Director and Lead Sensei before you leave the house (Don’t text while driving please!)

EXPECTATIONS & PROCEDURES

Requesting Time-Off

​

​

• You will request Time-off by emailing your Centre Director with at 2 weeks notice prior to the date, where possible. Time off is authorized only when cover can be found.

EXPECTATIONS & PROCEDURES

Sensei �Stop

Code Ninjas Overview

Code Ninjas Terminology

What to use:

• Dojo
• Sensei
• Game development
• Ninja

​

What not to use:

• Classroom
• Tutor/Teacher
• Classwork
• Student

​

We Teach JavaScript!

• Why JavaScript?

​

• The most commonly used programming language
• The language most browsers use and is widely supported
• One of the easiest languages to learn
• Great foundational language for learning more powerful programming styles

​

CODE NINJAS OVERVIEW

Program Overview

• Code Ninja’s signature program for kids age 5-7
• Designed for pre/beginning readers
• Not a requirement or prerequisite to enter the CREATE program 

​

• Scratch
• Transition to Text (not everyone is ready)
• Find in Digital Curriculum list
• 2 Options;

1 with CS First and 1 without

• Self-paced
• Build Games
• Fun
• Wrist Bands (belts)
• Sensei Guides
• Proprietary Curriculum
• Blocks (scratch Jr., MakeCode Arcade)JavaScript, C#

​

CODE NINJAS OVERVIEW

Create Curriculum Roadmap

• 15 camps
• Stand-alone curriculum
• Year Round
• Sensei Guides
• Training

​

BADGES�

Boss Badges:

• Series of challenges
• Extend foundational learning
• Project based
• Personalize learning

​

Quest Badges:

• Reinforce behavior
• Motivation
• Found in Official Docs
• Also in the student dojo

​

Sensei �Stop

Expectations & Duties

Sensei Expectations

• Facilitators
• Keep kids on track
• Help kids understand concepts that they get hung up on
• Guide on the Side
• Mentors
• Someone ninjas look up to
• Sensei who actively assists and guides in broader terms than just curriculum
• Actively participates in ninja’s growth and development
• Have Character
• Friendly
• Willing to proactively engage with kids and parents
• Respectable and Respectful
• Dependable
• Knowledgeable
• Understanding of the curriculum for each program

​

Sensei Expectations

• Grade Ninjas Work
• Shown later Student Dojo- Grading 

​

• Complete Ninja Trackers
• Complete for each ninja
• Place in their binder/ folder
• Update in Parent portal

​

​

​

​

Sensei Duties �*Add any Opening or Closing Duties as you see fit. This is a basic list*

Opening Duties

1. Clock in on Homebase
2. Check to make sure bathrooms, floors, windows and tables are clean - clean if needed, let Director know
3. Check in to see if there are any tours scheduled
4. Sanitize your hands before touching the computers
5. Greet every Ninja by name, smile and give “high five or fist bump”

​

Closing Duties

1. Spend last 5-10 minutes of a Ninja’s session making sure they are having fun, are happy and want to come back!!!!
2. Make sure computers are charging overnight
3. Clean bathrooms, floors, vacuum, windows, tables and take out garbage – use the check list – work together (EMERGENCIES ONLY)
4. Clock out of Homebase

​

​

Ninja Expectations

This is the daily procedure for all Ninjas entering the Dojo, so we will need to help them to develop these habits!

1. Check in at reception
2. Get your binder
3. Find a laptop
4. Get a wipe and wipe down your keyboard
5. Have FUN!

​

When you are done:

1. Clean up your area, put your binder away
2. Wipe down your keyboard
3. Senseis put away your laptop.

Game-Building Session & Tour

• 30 minutes long and totally free!
• Parents take tour of Code Ninjas and find out more information on our programs.
• Ninja-to-be comes into the dojo to complete a Scratch Card with you! You will need to guide them through the whole process and, most of all, make sure they have fun!
• Important ”conversion” tactic – if the kid has a great time, the parent is likely to register.

EXPECTATIONS & DUTIES

Role Play: Round One

• The Owner/ Director will act as the Sensei.
• The Senseis will play the ninjas.

​

• Walk through these scenarios:
• 1. Giving ninjas directions on how to enter and leave the Dojo.
• 2. How to conduct a GBS and completing a Scratch card.

​

​

dojo.code.ninja

Role Play: Round Two

• The Owner/ Director will act as the Sensei.
• The Senseis will play the ninjas. Start a white belt session: Zombie Island.

​

• Walk through these scenarios:
• 1. As the ninjas begin working through their session, Senseis facilitate and guide from the side.
• 2. Get to a Sensei stops and model how to use check for understandings.

​

Sensei �Stop

Student Dojo- Grading 

• Once you have logged into the Dojo, click the Menu button in the upper right-hand corner.  
• Then select the Sensei Grading button. 
• You will be directed to a screen that displays all of the submitted games waiting to be graded.  
• To grade a game, click the Play & Grade button next to the game of choice.  
• You then be taken to the Info screen. 
• If there is a snapshot of the game, it will appear where the construction ninja is currently (see below). 

• Next to the game is a general info tab titled Properties. This will provide a description of what the student is to accomplish in the lesson.  
• Click on the Start Game button to review the student’s submission. 
• Once you have completed your review, you can close out of the game tab.  
•   

​

• Click on the star to assign a grade for the game.  
• Click the Submit Grade button once you have given the appropriate grade. 
• The Info screen will notify you when the submission is successful (Grade Submitted Successfully will appear) 
• Select the GRADING tab at the top of the screen to get back to the grading home screen. 

​

GDP – Tracking 

A progress tracking feature in the GDP allow students to see their grades, and for Code Senseis to leave notes. 

​

• This feature includes the following updates to the GDP:  
• When a student submits a game for grading, the possible stars and notes submitted for grading will appear next to the games. 
• Notes are limited to 140 characters due to the Student Dojo UI and will not show in the Parent Portal.  

​

Sensei �Stop

Dojo Rules

Dojo Rules

• No parents in the Dojo.
• DO NOT leave Ninjas alone in the Dojo – Always have coverage
• No Food or Drinks allowed in the Dojo – Senseis may keep water bottles and/or snacks in the office.
• *This is not a requirement, you will need to decide if you would like to allow phones in your dojo*Cell Phones are not allowed in the Dojo. This is for your safety and the safety of our Ninjas.
• You may use your phone in the office or back hallway
• Take phone calls or answer texts in the break room or hallway, not in Dojo or front lobby.

DOJO RULES

Behavior Management

• Sometimes ninjas can get excited or rowdy.
• This very seldom happens, but you need to be proactive and be prepared.

​

• Never lose your cool or scream at ninjas.
• Remove yourself from the situation if you feel yourself get to that point.
• Remember with kids, there is always a reason to their actions.

​

Attention-getters

• Sometimes the dojo gets noisy, or you need to explain directions.
• A great way to do this is with an attention getter.

​

Example:

Sensei says: Ninjas!

Ninjas respond: Hi yah!

​

Once the room has eyes and ears on the Sensei then you proceed to speak. Do not speak over ninjas.

​

List of 35 different attention getters

Quest Badges�

Quest Badges:

• Reinforce behavior
• Motivation
• Apply in the student dojo

Rules and Consequences

Rules

• #1 Have FUN!
• #2 Be respectful
• #3 Be polite
• #4 Be responsible
• #5 Be on task

​

Consequence Ladder

• Use positive reinforcements
• Separate ninjas or assign new seats within the dojo.
• Ask the Center Director or Lead Sensei to take the ninjas outside the dojo to speak with them.

​

***Always inform the Parents of Ninjas’ behavior.

Precise Praise�Positive Reinforcements

Use Objective Driven Praise

​

• You should reinforce behavioral, social and academic behavior.

Reinforce Actions, Not Traits

​

• Reinforce specific behaviors and focus on actions ninjas can choose to do.

​

Differentiate Acknowledgement from Praise

• Acknowledge when expectation have been met.
• Praise when expectations have been exceeded.

Actions not Traits

Research by Dr. Carol Dweck

Carol Dweck -YT

Sensei �Stop

Best Practices

Acronyms to Live By

CODE

• C: Coach
• O: Ongoing
• D: Deliver
• E: Educate

BEST PRACTICES

LEARN

• L: Don’t forgot to Listen
• E: Practice Empathy
• A: Take immediate Action
• R: Show Respect
• N: Take Notice, be observant.

SAFE

• S: Secure
• A: pledge to Act whenever a child seems disengaged or threatened
• F: foster Fun learning environment
• E: goes out of the way to be Encouraging and supportive.

Best Practices

• *This is an example. Some centers say that students must spend all 60 minutes on Curriculum. Whichever you decide will need to be included here for your staff*
• 40/20 Rule: For a 1-hour Drop-In, Ninjas should spend 40 minutes on the core curriculum and 20 minutes on other STEM enrichment activities in the Dojo.
• 30/30 Rule: For Younger Ninjas, you can do 30/30 if needed due to them not being able to focus on curriculum for 40 minutes.
• *This is an example that has worked well in many centers. It allows the children to develop problem solving skills and to be patient*
• 5-Minute Rule: If a Ninja has a question, ask them to spend 5 minutes trying to explore and figure out the answer themselves. If after 5 minutes they are still struggling, give them guidance.

Best Practices

• Be Engaged / Know the Ninjas: Do your own ice breakers to get to know the Ninjas (favorite color, superhero, sports, etc.). Learn what they like, build rapport and trust, and be engaged.

​

• Celebrate Every Win: No matter how big or small – whether it’s a belt graduation or them figuring out a small problem they were struggling with, give high fives all day!

​

​

Sensei �Stop

Safety Plan�

Fire Safety

*Develop your own plan based on local laws and ordinances, and then insert that plan here for your Senseis to review*

Incident Report

*Develop your own plan based on local laws and ordinances, and then insert that plan here for your Senseis to review*

​

​

Bullying and Misconduct

No Bullying

• What is bullying?
• Bullying is aggressive behavior that is intentional and that involves an imbalance of power or strength. Typically, it is repeated over time. A child who is being bullied has a hard time defending himself or herself. Bullying can take many forms, such as hitting or punching (physical bullying); teasing or name calling (verbal bullying); intimidation using gestures or social exclusion (nonverbal bullying or emotional bullying); and sending insults.
• Online name calling, non-authorized account usage, or any other form of digital aggressive behavior.
• What to do if you see bullying?

*Develop your own plan based on local laws and ordinances, and then insert that plan here for your Senseis to review*

​

Child Abuse

*Develop your own plan based on local laws and ordinances, and then insert that plan here for your Senseis to review*

​

*Your senseis will also need to go through some type of Certification Training. For this, you may use the video shown at Corporate, OR contact your local Child Protective Services department for more resources*

​

BULLYING & MISCONDUCT

Rules to Avoid Misconduct �*These are a few helpful EXAMPLES. Develop your own rules based on local laws and ordinances, and then insert that plan here for your Senseis to review*

• Staff agrees that in the event they observe any inappropriate behaviors or possible policy violations with children or youth, such behaviors or violations will be immediately reported to the Director.
• Staff is prohibited from using physical punishment in any way for behavior management of children and youth. No form of physical discipline is acceptable. This prohibition includes spanking, slapping, pinching, hitting, or any other physical force. Physical force may only be used to stop a behavior that may cause immediate harm to the individual or to a child, youth or others.
• Staff is prohibited from participating in or allowing others to conduct any hazing activities relating to children’s or youth ministry or camp activities.
• Staff agrees to avoid being alone with a child or youth where other adults cannot easily observe them unless it is an emergency or unavoidable circumstance. In the event of an emergency or unavoidable circumstance, staff member of volunteer shall notify the director.
• Staff agrees that one-to-one conversations with children or youth will be done in an open or public or other place where private conversations are possible but occur in full view of others.
• Staff agrees that they are not to go into the bathrooms alone with a child.

Sensei �Stop