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OAAP APPLICATION FEES

UAT Walkthrough

February 2, 2022

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PRESENTATION TEAM

Presenter

Kyrsten Catlin, Campus Solutions Functional Analyst
Charles Velasquez, Student Financials Lead

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WA160 INTRODUCTIONS

Name
Role

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TOPICS:

Admissions:

Setup in OAAP - Waivers
Testing OAAP Application w/Fee Waiver
Testing OAAP Application w/Fee
Maintain Applications Review in ctcLink

Student Financials (SF):

Generate Direct to GL Entries process
Application Fees setup in ctcLink

Important Considerations

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OAAP FEE WAIVER SETUP

OAAP application fee waivers are generated directly in OAAP by College Admins

Institution Setup > Waiver Setup

Colleges can provide a waiver code to a student prior to their application submission

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UAT - OAAP APPLICATION W/FEE WAIVER

Colleges will first need to generate waiver codes in OAAP before providing code to student
UAT Reference Center Example:

https://ctclinkreferencecenter.ctclink.us/m/102448/l/1364721-cc-006-1-admissions

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OAAP APPLICATION W/FEE WAIVER

When the student submits application, a pop-up will display to confirm application fee payment
Students have the option to click cancel and save in-progress application for later
Students can enter and apply waiver code to proceed with application

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DEMO

OAAP Waiver Setup
OAAP Application w/Fee Waiver

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OAAP APPLICATION W/FEE

When the student submits application, a pop-up will display to confirm application fee payment
Students have the option to click cancel and save in-progress application for later
Students can click Proceed to pay the application fee

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OAAP APPLICATION W/FEE CONTINUED

After continuing, student will be redirected to enter credit card details

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UAT - OAAP APPLICATION W/FEE

Test credit card information for UAT can be found in the UAT Reference Center flows
Example: https://ctclinkreferencecenter.ctclink.us/m/102448/l/1364721-cc-006-1-admissions

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DEMO

OAAP Application w/Fee

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TIP! VIEWING APP FEE INFORMATION IN MAINTAIN APPLICATIONS

Admissions staff can view OAAP waiver and application fee information in ctcLink on the Maintain Applications page

Navigation: Student Admissions > Application Maintenance > Maintain Applications (Application Data tab)

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EXAMPLE: FEE PAID

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EXAMPLE: FEE WAIVED

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STUDENT FINANCIALS – GENERATE DIRECT TO GL ENTRIES

One of the processes to fund balance the day’s transactions and allow balances to be picked up by Finance pillar
Although this is not a test in OTM, SF SMEs are encouraged to run this process in UAT after OAAP applications w/fees are submitted
SF Support will assist your college to set this process up as a recurrence during the first week of go-live support

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UAT - SF GENERATE DIRECT TO GL ENTRIES CONTINUED

UAT Reference Center Example: https://ctclinkreferencecenter.ctclink.us/m/102448/l/1364744-cf-002-3-sf-transactions-to-general-ledger

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DEMO

Generate Direct to GL Entries (manual demo)

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IMPORTANT CONSIDERATIONS FOR ADMISSIONS SMES�

Admissions SMEs manage term setup in OAAP (i.e. what terms to display to a student)
Before displaying a new term in OAAP after go-live, consult your Student Financials SMEs to ensure Application Fees have first been configured for that term in ctcLink

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IMPORTANT CONSIDERATIONS FOR STUDENT FINANCIALS SMES

SF SMEs manage application fees setup in ctcLink after go-live

This setup determines the fee setup in OAAP

Fee setup in OAAP is currently managed by SBCTC
Submit Help Desk ticket to SBCTC if any setup is changed other than copying the current setup to a new term (i.e. change in amount)

QRG: 9.2 Managing Admissions Application Fees Configuration

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DEMO

Student Financials Application Fees Setup

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QRG RESOURCES

Admissions:

Student Financials:

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THANK YOU!�ANY QUESTIONS?

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