Team Coordinator Position

Help the manager, the Coaches and assist with the team’s  organization of “off the field” events such as: collecting team donations & distribute as  allotted, snack sign up, logistics of uniforms & customization, share pictures on TeamSnap,  support the basket coordinator, plan the end of the year gathering, and coaches’ gift.

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The TC is the  liaison between the Managers, Coaches & PHBA Board, to make sure all the information gets to your team and the parents have a “go to” person on the sidelines to ask questions to.

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TC will also help monitor the Field Preps and Scorekeepers on your Team. More information to come

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WHAT AND HOW DO I COMMUNICATE TO OUR TEAM?

• PHBA has officially streamlined our leagues logistics via TeamSnap. It’s an amazing  tool that can simplify everything we all need to know: 
• Practice/game schedule, team snack sign-up, rosters, contact info, league events and  even messaging. Parents can let the team know availability for games & practice and  direct message members of the team.  
• We encourage everyone to utilize this free app. Team Managers can adjust a setting  within their Team Snap account, that will allow the TC’s to have more of an Admin role  to help with team communication, scheduling and add PHBA events to the calendar.  This is a HUGE help to all our awesome Coaches that are busy out on the fields! Ask your Manager if they have not done this already for you.

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�WHERE DO I FIND ALL OF THE DATES, EVENTS,  AND INFORMATION TO SHARE? ��

Everything you need to share with your team will be in the “PHBA Pennant” our weekly newsletter that comes out on Thursdays or  will be posted on our website. It’s always great to add the content from the newsletter to your TeamSnap app so your team can quickly reference it and stay up to date.

PHBA also has a Facebook &  Instagram where the same information is often shared.  

website: www.phba.org  

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TEAM DONATIONS: HOW MUCH DOES EACH TEAM  HAVE TO COLLECT AND WHAT IS IT USED FOR?

This is entirely up to each team and what plans you have anticipated for the season!  

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Team Donations can vary $40-$70+ for each family.  

THINGS DONATIONS ARE USED FOR IS:  

1. TEAM BASKET: Every team is required to make a “team basket” that we utilize throughout the season as our biggest  fundraiser to assist our league in operating. Each basket should be valued above $250.00.  

2. UNIFORMS: The custom names on the back of the player & coaches jerseys. At uniform pickup, we will provide contact  information for a couple of local screen printers you can use. Any local screen printer you prefer is ok, the turnaround time & cost are the factors will you need account for. 

3. END OF SEASON: End of the season get together/Party and Coaches’ gifts

4 OTHER: Team banner, silly socks, numbers on player numbers on hats, hair bows for girls, buckets for the younger divisions, etc.

-Banners are fun for the young divisions to walk with in the Parade, hang them up for each game. Kids like seeing their names and numbers

However, that is not required and is up to  each team. We have found it is easier to collect the funds one time, at the beginning of the season and then allot the  donations as necessary. Please consult with your Team Basket Coordinator to make sure you allocate the funds correctly. 

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END OF THE YEAR PARTY IDEAS

• Here are some ideas we have seen in the past for End of the Year Parties if your Team chooses to  have one. It is also dependent on the Donation up front or if the Team collects money at the end of  the year 
• Pizza and Drinks at a Park 
• Pizza/Los Ponchos/Sandwiches/other food after the last game of the Season 
• Rock N Jump 
• Liberty Gymnastics 
• Party hosted at someone’s home 
• Scrimmage Baseball game somewhere with food/drinks 
• Party at a Pizza Restaurant 
• Dave & Busters, Round One, Urban Air
• Bowling Party  

Up to your imagination!!

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UNIFORM INFORMATION

• Includes:
• Players: Hat/Visor, Socks & Jersey’s numbered #1-13
• Coaches: Jersey #14-16 adult size
• Jerseys are numbers from smallest to largest.
• Examples: #1 is a youth small - #13 is a youth large. #14-16 are all Adult sizes
• Pant & Belt color TBD by the team manager 
• PICK UP at the PHBA Conference Room:  
• Michele Sears Rose will send a League Wide information email
• Wednesday-Saturday pick up by division
• Customizing Options: SPOKEN CLOTH, SIMPLIY SELLING SHIRTS, BLOOM EVENTS
• Each Jersey/hat engrave is about $10 each

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• UNIFORMS CONTACT: Michele Sears Rose: msearsrose@phba.org 

Please email Michele with any questions.

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• Additional Coach shirts can be purchased for $35 each if you have more than (1) Manager and (2) Coaches�

WHAT OTHER VOLUNTEER INFORMATION SHOULD YOU KNOW?

• League Service Hours is the leagues required volunteer contribution of a minimum 4 hours for each players family. We cap it at 2 children with a minimum of 8 hours for the Season. (This includes families with 3+ players). If the hours are not completed by August 1st, the family is responsible for the $500/$1000 service hour fee.  Families will be sent an Invoice. If invoices are not paid by October 1^st, your child will be placed on the waitlist for the next Season until the Invoice is paid.
• For Team Specific Roles such as Manager, Coaches, Field Prep, Score Keeper, Umpires and the Team Coordinator & Basket Coordinator are documented by Sports Helper. Baskets  get checked in at each drop off date and those hours are validated upon completion. Over the season, Brandi oversees the TC’s and at the end of the Season, will submit the TC’s names for validated hours.
• League Service hours (snack shack, opening day, banquet, picture day, etc.) volunteers will have a “check out” system at Sports Helper at the completion of their shift. Hours not completed, pending or completed can be tracked on Sports Helper.

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SPORTS HELPER

• Sports Helpers is a web-based volunteer management software that automates your youth sports league’s parent volunteer program – from sign up, tracking, communication and comprehensive management of volunteer activities and family information.
• The Sports Helpers system automates and simplifies the service hours process, making it easy for parents to help our organization. There is no fee for parents to use this system.
• Each family will have their own unique password-protected website, aka ‘Parent portal’. From within your own portal, you will be able to:
• Easily view and sign up for available service hours tasks such as the Snack Shack, special events, etc
• Automatically track tasks and associated hours you have signed up for.
• Know your real-time service hours total, any time.
• Receive/send messages from and to the Service Hours team regarding related matters, all from within your own Parent portal.

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Sports Helper Portal: http://phba.sportshelper.com

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Log In: Your email (the one to used to register)

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Password: Parent#PHBA2026

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Q & A

WHAT “THEME” SHOULD OUR TEAM BASKET REPRESENT?

Generally, we suggest the instructional teams (Pioneer and Below) focus on more of a “family” theme like baseball, amusement parks, games, art, toys, etc.- and work your way up the age ladder with more adult geared ideas…however, this is not a requirement.

Another factor to think about is, when your basket is due- if your basket is due on Opening Day or Picture Day, family friendly baskets are usually a huge hit, as the kids love to try and win those baskets by buying raffle tickets and selecting one of interest.

Please go wild and crazy with your creativity! As we appreciate ALL of the wonderful thought & effort that you and your team put into your team’s basket!

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Q & A