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Why Change? Our Current Challenges

Administrative Burden: Paper ballots and manual proxy tracking consume excessive volunteer and management hours
The "Proxy Trap": Unlimited proxy collection can inadvertently concentrate voting power and lead to political pressure within the neighborhood
Officer Scheduling Logjams: Forcing officer candidates to run before the Director election results are final creates confusion

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The Solution: Safe, Secure Electronic Voting

Ultimate Convenience: Vote securely in advance from your own phone, tablet, computer, or a community kiosk
Guaranteed Transparency: Built-in audit trails and unique voter authentication ensure every single vote is secure and accurately counted
Easier Quorums: Electronic submissions automatically count toward meeting our annual quorum requirements

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Listening to Homeowners: Eliminating Proxies

We Heard You: Use of Proxies creates division
Unnecessary: We initially considered keeping limited use of proxies, but technology eliminates any need
However: We recognize that many homeowners value being able to trust a knowledgeable neighbor to vote on their behalf. Our goal will be to educate neighbors well in advance to help them with conducting their own vote

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Streamlining Our Leadership Structure

How Officer Elections Will Work

Homeowners Elect Directors: Your vote directly shapes the Board
Board Selects Officers: Once elected, the Board will vote internally to fill Executive roles (President, VP, Treasurer)
Proven Success: This mirrors successful, standard operating procedures used by our immediate neighbors, BSE and Camino Bandera

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Comparison of Vendors

Evaluation Criteria	Election Buddy	Vote HOA Now	Association Voting
Setup Style	DIY, assisted, or full support	Full-service setup	Self-service platform
Approx. Cost (1,153 homes)	$299 DIY / $899 Full-Service	License + $599 per election	$299 - $699+ subscription
HOA-Specific Add’l Features*	🟡 Good	🟢 Excellent	🟢 Excellent
Overall Rating	⭐⭐⭐⭐⭐	⭐⭐⭐⭐	⭐⭐⭐⭐

* Record keeping, bookkeeping features

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The Right Tool for BSW Not Yet Finalized – But Will Include:

TOP-RATED PLATFORM: EARNED A 5-STAR COMMITTEE RECOMMENDATION FOR COST-EFFECTIVENESS & EASE OF USE

FIRST-YEAR "INSURANCE": WE WILL USE THEIR FULL-SERVICE OPTION ($899) SO PROFESSIONAL ELECTION EXPERTS MANAGE THE HEAVY LIFTING FOR OUR FIRST RUN. (FUNDED BY EXPO26)

LONG-TERM SAVINGS: WE CAN TRANSITION TO A SELF-MANAGED (DIY) SYSTEM IN YEAR 2, DROPPING OUR ELECTION SOFTWARE COST TO JUST $299

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The Right Tool for BSW: ElectionBuddy

TOP-RATED PLATFORM: EARNED A 5-STAR COMMITTEE RECOMMENDATION FOR COST-EFFECTIVENESS & EASE OF USE

FIRST-YEAR "INSURANCE": WE WILL USE THEIR FULL-SERVICE OPTION ($899) SO PROFESSIONAL ELECTION EXPERTS MANAGE THE HEAVY LIFTING FOR OUR FIRST RUN. (FUNDED BY EXPO26)

LONG-TERM SAVINGS: WE CAN TRANSITION TO A SELF-MANAGED (DIY) SYSTEM IN YEAR 2, DROPPING OUR ELECTION SOFTWARE COST TO JUST $299

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Next Steps & Community Roadmap

BYLAW UPDATES: BOARD REVIEWS/VOTES ON PROPOSED BYLAW CHANGES NEXT 30–60 DAYS (ATTORNEY ENSURES TPC-COMPLIANCE)

DATA COLLECTION: BSW MGR CONTINUES TO UPDATE THE MASTER LIST OF EMAILS AND PHONE NUMBERS

COMMUNITY EDUCATION: WE WILL HOST "MEET & GREETS" AND PUBLISH NEWSLETTER GUIDES TO SMOOTH THE TRANSITION

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Board Approval Items – Changes In ByLaws

Item	Yea	Nay
1. Electronic Voting
2. Elimination of Proxies
3. Elimination of In- Person Voting at Annual Meetings
Board Officers Elected by the Board Members
5. Changing the Quorum Requirement

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Conclusion�

Quote: "Electronic voting gives control back to the individual homeowner, simplifying our governance while keeping our community secure"

Call to Action: Board approve implementation of EV and proposed changes to the By-Laws