Tech Training for 4J Substitutes

Guest Teacher Support Team:

Chelsea Willoughby, willoughby_c@4j.lane.edu, Neil Callahan, callahan_n@4j.lane.edu

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Elementary Instructional Technology Coach:

Kellyclare Gardner, gardner_k@4j.lane.edu

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Access Today’s Slides

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1. Open a web browser
2. Type bit.ly/4jgttech in the address bar

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Hardware:

1. Laptops
2. Internet and Web Browsers
3. Hubs
4. Adaptors
5. Projectors
6. Document Cameras
7. Audio/Sound

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Software and Educational Apps:

8. Google Drive and Apps
9. Create a Google Slide
10. Synergy
11. Zimbra
12. Clever
13. Canvas

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But First, Kahoot

You can play with your phone or computer.

Hardware

Projectors, Laptops, Document Cameras, Hubs, Adaptors, Remotes

Laptops

The 4J district uses Macintosh computers. When you arrive and check in at the office, you may be given computer. Sometimes, classroom teachers leave their computers in the classroom for you to use. Please do not bring your personal computer.

Helpful shortcut keys:

• Command c= copy
• Command v= paste
• esc= escape, this will cancel actions or programs on your computer

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Internet & Web Browsers

Wifi

Laptops should automatically be connected to the internet via wifi. However if you are having trouble connecting to the internet, check the network connection.

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Troubleshooting:

1. Click the wifi icon at the top of your screen.
2. Select either the 4J secure or 4J wireless networks.
3. Enter your 4J username and password.

Web Browsers

Chrome or Mozilla Firefox are the two recommended web browsers.

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We suggest using Google Chrome.

Make sure you are logged into your Google Account using your 4J login credentials. You will not be able to access 4J restricted materials, if you are not signed in.

Hubs

Hubs expand a single laptop port into multiple different ports. These ports can be HDMI, MicroSD cards, USB-A, auxiliary jacks, and others.

To attach the hub to the computer, insert the USB-C port into the computer.

USB-C port - plug this into the side of the computer

Adaptors

If you are given an older Macbook with a thunderbolt port, an adaptor is needed to attach the computer to the projector.

Plug the adaptor into the computer and then figure out what type of port the other end needs to connect to.

The two most common ports are VGA and HDMI. Unplug the necessary cable from the hub and plug it into the adaptor.

VGA Port

HDMI Port

Thunderbolt

You can also purchase your own on Amazon for $13

Projectors

Almost all classrooms should have a projector mounted on the ceiling. Turn on the projector using the Epson remote.

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Buttons:

Power: Blue button

Freeze: will freeze the image on the screen

Source Search: will automatically search for any source input

A/V Mute: will temporarily turn off the projector

• Newer building like North have a control panel on the wall

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• You will still need to plug in the computer to the HDMI cord

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• Instead of using a remote, you will use these buttons to turn the projector on, control volume, and select source input.

Mirroring

Sometimes even after you plug everything in, you can see your background on the projector screen, but nothing else (no tabs, slideshows, etc). Here’s how to fix that:

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Mirroring

Click the Apple

—---> System Preferences/Settings

—--->Displays

—--->Select “Mirror Displays”

Document Cameras

Buttons

Camera/PC button: allows you to switch back and forth between the computer and document camera displays. Be sure your computer adaptor is plugged in before switching to PC mode.

AF = Auto-focus: if your image is blurry, pressing this button will automatically focus the camera.

Freeze/Stop Button: Will freeze the image on the screen. Letting you remove the items for underneath the camera, but still project the image.

Zoom In/Out: These buttons will zoom in and out. If you are zooming in you may have to reposition the camera or document.

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Document cameras are helpful for when you want to project non-digital resources to the class. You can display a book, share student work, or model how to complete a worksheet using a document camera.

Audio

In most classrooms, to connect the computer to the speakers, you will need to plug the audio jack into the computer. In some cases you may need to unplug the audio jack from the microphone charger and plug it into the computer.

Some teachers have a bluetooth speaker that you will need to connect to.

1. Turn the audio device on
2. Click the black and white buttons at the top of your screen
3. Select “bluetooth”
4. Make sure bluetooth is on
5. Select the speaker from devices

Muted Audio?

Some subs have run into muted audio, where the volume will not turn up.

Muted Audio?

Here’s how to fix that issue:

• Unplug the audio cable, and plug it in again.

If that does not work…..

Click the Apple

—---> System Preferences/Settings

—--->Sound

—--->Output

(stop at 1:14)

Web-Based Software and

Educational Apps

Google Drive, Google Apps, Synergy, Clever, Canvas

Synergy

Synergy is the digital attendance taking system used by 4J. It is more commonly used to take attendance at the secondary level (6-12). However many elementary schools use it too.

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To access Synergy:

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1. Go to the 4J website
2. Select For Staff from the navigation menu and select Synergy
3. Select substitute teacher log in
4. Using the drop down carrots, select the school, teacher you are subbing for and enter the school’s Synergy password.

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• Video: Taking Attendance - Elementary
• Video: Taking Attendance - Secondary

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Zimbra

• Zimbra is the primary communication tool used by 4J
• It is important to check your Zimbra email frequently
• Teachers will often email their sub plans
• You can add your Zimbra email account to your phone by following these instructions.
• You can search for someone on Zimbra by typing in their last name in the “to” section of your email

Zimbra

Android & Windows Phone

Setup must be done manually and the exact steps will vary by device and software version. Here are the general settings you need to know:

• Account type: Exchange and/or ActiveSync (wording varies)
• Email address: Your complete 4J email address
• Username: Just your 4J username (without the @4j.lane.edu)
• Server: mail.4j.lane.edu
• Domain: Leave this field blank.
• SSL/TLS: Enabled

Canvas

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• Web-based learning management system
• Used at the secondary level (6-12)
• Access Canvas through the Teaching and Learning menu on the 4J website
• Videos:
• Canvas Tutorials for Subs
• Long Term Subs: Canvas Walkthrough

Clever - online portal with a collection of educational apps and all digital curriculum resources.

To Access Clever:

1. Go to the 4j website
2. Select “Teaching and Learning” from the menu at the top of the page
3. Select Clever
4. Click:

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• Log into your 4j account with your 4j password

Google Drive and Apps

Google Drive is a cloud-based storage option for students and teachers. Teachers will often share Google docs and slides as part of their lesson plans. Make sure you are logged in to your 4J Google Account to access these.

Click here for Google Organization Tips.