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UAT WALK-THROUGH

Campus Solutions- Core and Running Start

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CC.006 Admissions through Enrollment

CC.010 International Application through Matriculation

CF.003 Admissions through General Ledger (Running Start)

CE.001 SEVIS Reporting (No DG6 Colleges Opted in)

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AGENDA

  • What is a User Acceptance Testing (UAT)?
    • What to expect
    • Who should participate
  • Is there a testing order?
  • What to expect after UAT
  • Helpful Information

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YOUR UAT MISSION:

    • Take the opportunity to test and feel confident in:
      • YOUR configuration that you and your colleagues turned in as homework from the BPFG sessions.
      • YOUR data that was extracted from the legacy system and transformed and loaded into the PeopleSoft system.
      • Confirm YOUR decisions on your business processes.
    • Additional Mission Opportunities:
      • Recognize and discuss how ctcLink works. Document what that will mean in the first days or weeks of being on this system after Go Live.
      • Take the time to create or add any finishing touches to documents you will use after Go Live.
        • You’ll thank yourself later…
      • Consider how changes to your business processes can be shared early to help your colleagues, employees, students adapt.

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WHAT DOES THE PROJECT EXPECT FROM YOU?

  • You have taken the required Self-Paced course(s).
    • You can always refer back to them as to begin each test step.
  • You have reviewed the minimum data scenarios and planned ahead:
    • How will you select the converted data?
    • What new transactional data needs to be entered to fulfill that data scenario?
    • What does YOUR college want to test that is beyond the project minimums?
    • What other departments are involved in the end to end business process?
  • You understand what needs to be tested first, then next, and finally, last.
    • We’re going to show you how each test fits into the big picture.
  • You will come to the WebEx Support Rooms when you need help.
    • We’re here for you with staffed virtual rooms from 9am to 4pm M-F.
  • You will report issues with screen shots and details in OTM.
    • We’ll cover what we need from you in today’s walk-thru.
  • You will mark tests ‘in progress’ when you start and pass/fail (when applicable).
    • We need to know what you’ve started. If something fails, that’s ok, mark it failed and file an issue. When the issue is resolved, put the test back to ‘in progress’ and keep going until you can pass it.
  • HAVE FUN!!!– You are getting an opportunity to play in the future!

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UAT - TESTING IN A SPECIFIC ORDER�UAT is designed to be completed in Two Sprints:�Sprint 1 – 12/13/21- 1/14/22 Sprint 2 – 01/24/22- 02/18/22� You are here…�

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TESTING CC.006/CF.003/CC.010/CE.001�

  • Testers Involved:
    • Person(s) knowledgeable and responsible for any/all of the college enrollment processes and has decision-making authority. This person would oversee the enrollment appointments, enrollment calendar, enrollment, waitlists, enrollment requirements, works with Student Financials for due dates, drop for non-payment, refunding, waivers, etc.
    • Person knowledgeable and responsible for the student records processes and has decision-making authority. This person would oversee grading, student groups, service indicators (unusual actions), academic standing, honors and awards, transcripts, etc.
    • Person(s) knowledgeable and responsible for any/all of Student Financials processes. This person oversees the variety of charges to student accounts including, tuition and mandatory fees, course/class fees, miscellaneous fees (parking, library, etc), billing, 1098-T, collections.
    • Person(s) knowledgeable and responsible for any/all Cashiers Office processes. This person may or may not oversee the opening and closing cashier sessions, accepting student and sponsor payments, refunds, waivers, etc.

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  • What’s Next: For CS Core- December 6th
    • CC.004 Enrollment through End of Term
    • CC.003 Advising through Graduation

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CAMPUS SOLUTIONS FLOWS FOR 11/29

  • CC.006 Admissions through Enrollment
  • CC.010 International Application through Matriculation
  • CF.003 Admissions through General Ledger (Running Start)
  • CE.001 SEVIS Reporting (No DG6 Colleges Opted In)

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RELATED PRE-REQUISITE TRAINING(S)�

  • RA101 Admissions
  • RA201 OAAP Suspense Management
  • SR102 Beginning of Term Processes
  • CA100 Advisor Self-Service
  • SR103 Enrollment Process
  • CC100 Campus Community
  • SR107 Special Populations
  • SF100 Tuition Calculation
  • SF101 Cashiering

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USING UAT MATERIALS IN THE CTCLINK REFERENCE CENTER

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  • All tests are in the ctcLink Reference Center: ctcLink Reference Center
  • Tier 1: The high level, end to end business process
    • CC.006 Admissions through Enrollment [Sprint 1]
  • Tier 2: The next level, with a complete UAT guide to perform this business function in the end-to-end business process.

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  • Tier 3: The ‘action’ level, using Quick Reference Guides (QRGs) for how to do the actual work on the page(s) in ctcLink.
    • Find the link to each QRG in the Tier 2 guide(s).
    • If you have an issue related to a specific step or the Quick Reference Guide is confusing please submit an OTM Issue. This allows everyone to benefit from the clarification.

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USING UAT MATERIALS IN THE CTCLINK REFERENCE CENTER (CONTINUED)

  • Navigation Tips:
    • DON’T use the lower page (prev/next) links – they will take you to the full training (QRG) material inventory and out of the UAT land…(seriously Alice, don’t do it)

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    • DO use the Steps in the Test �Process links within the guides.

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Points to Ponder

Deleting the '0' in the Application Program Nbr field on the Maintain Application Search Criteria page and selecting the Include History box allows you to do which of the following?�

 A. View any previous applications the applicant may have submitted to your institution.

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B.  Look up a list of Program Actions.�

Except where otherwise noted, this work is licensed under CC BY 4.0. Photographs and images exempt under Terms of Use.

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Points to Ponder

Staff must ensure that students are term activated before they can enroll through their self-service. True or False?����

  • True����

Except where otherwise noted, this work is licensed under CC BY 4.0. Photographs and images exempt under Terms of Use.

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Points to Ponder

To view previous enrollment, select the add a new value tab on the Enrollment Request page. True or False?������

  • False����

Except where otherwise noted, this work is licensed under CC BY 4.0. Photographs and images exempt under Terms of Use.

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Points to Ponder

Staff can select the lookup tool to see a list of Admit Types. Which admit type would you choose for an International F-1 transfer student?

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  1. Running Start
  2. First Year
  3. Transfer
  4. International
  5. Reapplying

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Except where otherwise noted, this work is licensed under CC BY 4.0. Photographs and images exempt under Terms of Use.

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WHAT HAPPENS IF I FIND AN ERROR�WHILE TESTING

    • OTM (Oracle Test Manager) is a tool where the SMEs will be able to log all the issues that they find

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    • The Project team will then respond to the issue via OTM with a resolution

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REPORTING IN OTM

Reporting Issues, Roadblocks and Successes!

“Take credit for your hard work!”

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Every college organizes differently around who puts information into OTM. Key points are someone must and it’s a lot of work, so organization and communication is KEY!

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Your PM has until 12/6 to tell us who will need access to OTM in advance of UAT. You can always add more later if it gets too much for those you picked. Delays in OTM reporting will SLOW YOUR UAT progress and lead to cranky testers…

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REPORT ROADBLOCKS TO PROGRESS

  • If a test is Failed or Blocked, update the status.

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  • And tell us about it by submitting an issue (Click the Spicy Dorito. You know you want to!)

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Behold the Exploding Pyramid a.k.a. Spicy Dorito! It’s a thing…

Link for OTM: https://oats.ctclink.sbctc.edu:8089/otm/

For details, take a look at the Tips and Tricks for Entering an Issue in OTM pdf found in the Overview of User Acceptance Testing

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GET CREDIT FOR A PASS!

  • Update tests that have passed in OTM on a regular basis. Tell us how far you are getting so we can brag about you!

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For details, take a look at the Updating Test Status in OTM pdf found in the Overview of User Acceptance Testing

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Link for OTM: https://oats.ctclink.sbctc.edu:8089/otm/

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HOW WE REFLECT YOUR PROGRESS

Testing metrics are sent out twice per week and will look something like this!

Test statuses that count as Complete and Passed are:

  • Passed
  • Previously Tested

These test statuses decrease the number of tests in the required list for your school:

  • Not Applicable
  • Decline to Test

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For details, take a look at the Oracle Test Manager User Guide found in the

Overview of User Acceptance Testing

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NEXT STEPS

The purpose of UAT is for the SMEs to fully test their configuration that was selected during the BPFG assignments. This testing confirms that what you are experiencing is what you will experience on Go Live day.

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  • What if I find some configuration changes that need to be updated??
    • Please submit an OTM ticket with the new request
    • The Project team will then make updates to the configuration
    • You will then test the configuration again to confirm it is correct
    • All configuration changes need to be submitted in OTM by 01/21/22

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CTCLINK REFERENCE CENTER

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  • All tests are located on the ctcLink Reference Center:�ctcLink Reference Center

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  • All necessary resources are located in User Acceptance Testing – Other Resources (includes ALL OTM related content and short demo video)

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  • The link to Data/Test Case Scenario Worksheets

https://drive.google.com/drive/u/0/folders/1pHHZZoUciH3cqmyhG9KB6H60amGizUj6

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THANK YOU FOR YOUR TIME!

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