Orientation and Discussion on the Enrollment Guidelines and Modified Learners Enrollment and Survey Form Reporting

August 13, 2021

Outline

• Rationale/Intent of Policy
• Modified–LESF & ALS -AF2
• LIS Quick Count
• Enrollment Guidelines
• Transfer Procedure/Tracking System
• Open Forum

2

DEPARTMENT OF EDUCATION

Why the Policy? (rationale)

• Prioritize the health and safety of all that will be involved in the enrolment process

3

DEPARTMENT OF EDUCATION

Why the Policy? (policy statement)

• Enrollment process that is efficient and maintain excellent level of data accuracy for realistic assessment and decision making

4

MLESF-LIS

DEPARTMENT OF EDUCATION

Modified LESF

5

English and Filipino version available for download thru LIS Support page

DEPARTMENT OF EDUCATION

Modified ALS-AF2

6

Modified ALS AF2 will be available for download thru LIS Support page

DEPARTMENT OF EDUCATION

MLESF Summary Matrix Form

7

• Consolidation of selected data from MLESF

​

• Questions that allows multiple answers were grouped/combined to make the matrix one question one answer format (1:1)

​

• For Parent/Guardian Highest Education

Attainment, select only the parent or guardian with the highest education attainment

​

• Template and other instruction is available for download thru LIS Support Page

DEPARTMENT OF EDUCATION

Sample of MLESF Result Tabulation for Class Adviser

8

SUMMARY MATRIX OF SELECTED DATA ELEMENTS OF MLESF

DEPARTMENT OF EDUCATION

MLESF Process

9

Previous adviser is no longer required to facilitate submission of LESF of learner that is about to transfer another school regardless of grade level

Previous and Prospective advisers in the same school is expected to work together in facilitating submission of MLESF

DEPARTMENT OF EDUCATION

Role of School Enrollment Focal Person

10

DEPARTMENT OF EDUCATION

LIS QUICK COUNT

11

Use the MLESF Summary Matrix for encoding

• Access credential: System Admin/School Head Account
• Facility is accessible in Quick Count Tab
• Real Time /Daily Updating
• Monitoring Dashboard
• School Level
• Division Level
• Regional Level
• Central Office

​

The response for each question must be equaled to the total number of learners.

Note: ALS will use the same google sheet utilized last SY2020-2021

DEPARTMENT OF EDUCATION

OPENING OF CLASSES

• Usual process of enrolling learner in LIS
• Prospective Adviser shall enroll (except SHS & Private Schools)
• Ensure Validity of Enrollment
• All learners who have confirmed enrollment and started participate in any learning activities must be enrolled in LIS
• Update/create Individual Learner Profile based on the MLESF
• BoSY2021-2022 Facility will be available starting September 13, 2021 onwards

12

LIS-BOSY2021-2022 ENCODING

DEPARTMENT OF EDUCATION

ENROLMENT POLICY

• RA 10157 Kindergarten Education Act of 2012
• RA 10533 Enhanced Basic Education Act of 2013
• Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on Kindergarten Education

13

“Kindergarten education shall mean “one (1) year of preparatory education for children at least five (5) years old as a prerequisite for Grade 1”

Curriculum and Age Requirement for Kinder

DEPARTMENT OF EDUCATION

Kinder Age Cut Off

“..atleast five (5) years old..” As of When?

​

For SY 2019-2020 onwards (Private Schools):

• School opening is within June, Learners who will turn five (5) years old as of August 31
• School opening is within July, Learners who will turn five (5) years old as of September 30
• School opening is within August, Learners who will turn five (5) years old as of October 31

​

14

-DO 20,s.2018 Paragraph 5 Items A & C

• Private Schools that started classes September 2021 shall still apply Age Cut Off as of October 31, 2021
• Public Schools Age Cut Off for Kinder for SY2021-2022 is as of October 31, 2021

DEPARTMENT OF EDUCATION

Strict Implementation

15

ALL Learners attended classes in Kinder must be registered in LIS and assigned LRN. Malicious intent to hide underaged Kinder to avoid detection in the system shall be reported to the Office of the Schools Division Superintendent and Regional Director for appropriate disciplinary action

DEPARTMENT OF EDUCATION

Special Cases (DepEd Order 3, s.2018)

16

DEPARTMENT OF EDUCATION

17

Special Cases (Deped Order 3,s.2018)

DEPARTMENT OF EDUCATION

Documentary Requirements

• In the absence of PSA Birth Certificate, the parent or guardian must submit a Birth Certificate from the local civil registrar, Baptismal or a Barangay Certification containing the basic information of the child if the learner is not yet registered.

​

• Reiterating DO. 58, S. 2017, the birth certificate shall be an attachment to the learner’s permanent record

​

• New records, Balik-Aral or with enrolment gap in LIS history are subject for Division Planning Officer’s review and action

18

DEPARTMENT OF EDUCATION

Transfer of Credential

Scanned/Image Copy of Form 137 for outgoing Grade 6 and SF10 for outgoing Grade 10 together with the attachments can now be an option/alternative to hard copy provided that:

​

• Grades by learning area/quarter are completed
• Dully signed by the adviser and school head
• Use of official school deped email schoolid@deped.gov.ph for both schools

​

*Kinder completer who opted to transfer to another school may also send scanned/image copy of certificate/other credential

DEPARTMENT OF EDUCATION

Transfer of Credential

For SY 2021-2022, deadlines for the submission of documentary requirements required under Section V-A of DepEd Order 3, s. 2018 shall be deferred to December 2021. This shall apply in both public and private schools.

​

DEPARTMENT OF EDUCATION

21

TEMPORARY ENROLLMENT Harmonizing Policies

DEPARTMENT OF EDUCATION

DepEd’s Constitutional Mandate

22

Republic Act No. 9155

AN ACT INSTITUTING A FRAMEWORK OF GOVERNANCE FOR BASIC EDUCATION, ESTABLISHING AUTHORITY AND ACCOUNTABILITY, RENAMING THE DEPARTMENT OF EDUCATION, CULTURE AND SPORTS AS THE DEPARTMENT OF EDUCATION, AND FOR OTHER PURPOSES

SEC. 2. Declaration of Policy. – It is hereby declared the policy of the State to protect and promote the right of all citizens to quality basic education and to make such education accessible to all by providing all Filipino children a free and compulsory education in the elementary level and free education in the high school level. Such education shall also include alternative learning systems for out-of-school youth and adult learners. It shall be the goal of basic education to provide them with the skills, knowledge and values they need to become caring, self- reliant, productive and patriotic citizens.

​

The school shall be the heart of the formal education system. It is where children learn. Schools shall have a single aim of providing the best possible basic education for all learners.

�

DEPARTMENT OF EDUCATION

Partnership with Private Schools

23

DEPARTMENT OF EDUCATION

Provisional Enrollment in Private School

24

Can the Learner still attend classes in another private school even without presenting credential due to unsettled debt from originating school?

The receiving private school is in the position to decide,

NOT the originating private school.

DEPARTMENT OF EDUCATION

25

A Balanced Enrolment Policy

DEPARTMENT OF EDUCATION

26

A Balanced Enrolment Policy

DEPARTMENT OF EDUCATION

27

Affidavit of Undertaking

DepEd Order 3,s.2018 Annex 3

DEPARTMENT OF EDUCATION

28

Affidavit of Undertaking

Deped Order 3,s.2018 Annex 3

DEPARTMENT OF EDUCATION

Temporarily Enrolled

• The constitution guaranteed free access to basic education – Republic Act 9155

​

• Learner can still attend classes/learning sessions, receive quality education thru public school system without discrimination

• Education is free but documentation is evidence-based – as prescribed by the policy

​

29

DEPARTMENT OF EDUCATION

Temporarily Enrolled

• Once settled financial obligation and presented credential from private school, the learner can now be issued SF10, Certificates presenting citation awards and honors as deemed applicable.

30

DEPARTMENT OF EDUCATION

Tagging Temporarily Enrolled

31

Benefits of Confirming Learner with Unsettled Account

• Receiving Schools is informed of TE status. Restrictions/ limitations shall be applied
• Originating Private School can tract/monitor movement or transfer of school/s
• Learner shall have completed/ updated enrollment history

No longer required

DEPARTMENT OF EDUCATION

Tracking (Transfer In/Out, Dropped Out)

Increase in quality and veracity of enrolment data and other education-related indicators

DepEd Order 54,s.2016 Guidelines on the Request and Transfer of Learner’s School Records

​

DepEd Order 14, 2016 Guidelines in Updating LIS EoSY

DEPARTMENT OF EDUCATION

OVERVIEW OF TRACKING SYSTEM

DEPARTMENT OF EDUCATION

• Monitor movement of learners from one school/community learning center (ALS) to another
• Updated and secured enrollment history information
• Able to share information and eliminate redundancy in recording

MONITOR MOVEMENT

DEPARTMENT OF EDUCATION

• Public School to Public School
• Public School to Private/LUC/SUC School and vice versa
• Formal School to Community Learning Center (ALS) and vice versa
• Philippine School to Philippine School Abroad and vice versa

MONITOR MOVEMENT

DEPARTMENT OF EDUCATION

• Migration of learner from one sector or geographical area to another is important information in assessment and planning.

​

• In this time of pandemic, the LIS record of migration of learners from private schools to public schools is one of the indicators being monitored to provide support/assistance for both sectors of education.

ENROLLMENT HISTORY

DEPARTMENT OF EDUCATION

• The LIS Enrollment History record is one of the measure to validate authenticity of the learner’s enrollment claim.

• In time of calamity/disaster such as the Yolanda Storm Surge, Marawi Siege and Taal Volcano Eruption, the LIS Enrollment Data was used to facilitate and validate enrollment of affected learners who lost/destroyed paper-based record of enrollment credential.

How The Tracking System Works

DEPARTMENT OF EDUCATION

The tracking system is highly dependent on the “cooperation” of both originating and receiving schools or CLCs.

​

a. The receiving school (School 2) initiates the request upon enrollment of learner in LIS. The system will notify the originating school and validate if the proposed transfer is legitimate.

​

b. The originating school (school 1) is expected to respond within thirty (30) days upon received of the electronic notification. The receiving school must decide either confirm or decline the requested transfer.

How The Tracking System Works

DEPARTMENT OF EDUCATION

Declining invalid request for transfer

How The Tracking System Works

DEPARTMENT OF EDUCATION

CONFIRMING TRANSFER REQUEST

​

By confirming legitimacy of a requested transfer, the originating school indicates the date of last attendance of learner in their school and the date when the credential document sent thru courier or in any form as possible and safe except hand it over to the parent or party with interest. There is also an information box that the originating school can use to provide additional information as needed.

Challenges of Tracking System

DEPARTMENT OF EDUCATION

• Some schools take some time in enrolling a transferred learner in the system. They want first to observe the attendance performance so that if the learner stops attending classes, it will not be counted as dropped out in their school. As a result, the originating school has no idea or information about the current school of their former learner. Enrollment is being done at the end of School Year causing multiple activities in the system during EoSY updating

​

• Some private schools intentionally delay confirmation of transfer to force parent to settle unpaid financial obligation.

​

• Some schools do not check regularly the transfer requests pending in their account.

MONITORING & TECHNICAL ASSISTANCE

DEPARTMENT OF EDUCATION

• Central Office
• Planning Service, EMIS Division
• BHROD, School Effectiveness Division

​

• Policy, Planning and Research Division (PPRD), Regional Office
• School Governance Operations Division (SGOD), Schools Division Office

​

Let Us Hear You

42

Email:

ps.od@deped.gov.ph

ps.emisd@deped.gov.ph

​

Collaborate with the team thru facebook group:

SCHOOL FORMS RE-ENGINEERING TEAM (SFRT)

​

DEPARTMENT OF EDUCATION