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FIRE

FEST

Save their nest

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EXTRAS

RISK

BUDGET

SCHEDULING

SCOPE

ABOUT US

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Procurement Document

Risks, Impact Analysis, Responses

Time Phased Budget, Cumulative Baselines

WBS, Project Network Diagram, Gantt Chart

Assumptions, Stakeholders, Communication

Overview of Fire Fest and our team

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MEET OUR TEAM

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Our mission is to raise $1,000,000 in order to assist in the rebuilding of Australia after the devastating effects of the fires

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HOW?

Creating a one day musical experience with renowned artists from around the world

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Tame Impala

Keith Urban

Lana Del Rey

and many more!

PERFORMANCES

BY

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ASSUMING THAT...

Tickets will sell out & venue will have substantial parking & space

Vendors will bring all necessary licenses & equipment

Volunteers will be used for clean up, during event & breakdown

Similar to Live Aid, performers will play as their donation

*Due to COVID-19, Fire Fest will be postponed until further notice. Any dates throughout this presentation are therefore inaccurate

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STAKEHOLDER ANALYSIS

Stakeholder	Power HIGH MEDIUM LOW	Interest HIGH MEDIUM LOW	Requirements
Festival Attendees	Medium	High	Safe & Quality Entertainment
Performing Artists	High	High	Safety, Good PR, Quality Venue & Set up
Vendors	Low	High	Ability to make a profit
Local Community	High	Medium	No Damage or poor attendee behavior
Australians	High	Lighting & Tech Crew Chiefs	Contracts, Face to Face, Email
Graduates Inc.	High	High	Event Success in terms of safety, money raised, attendee satisfaction

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COMMUNICATION PLAN

Info Type	Timing/Frequency	Sender	Recipient	Method of Communication
Location, Vendors, Performers, Amenities, Parking	Weekly one-month out & daily two months out	Graduates Inc. Marketing Team	Festival Attendees	Email, Social Media
Scheduling, Stage Dimensions, Security	Bi-Weekly	Graduates Inc. Talent Acquisitions & Management	Performing Artists and their managers	Email
Logistics, Safety Protocols, Economic Impact	Monthly	Graduates Inc. Operations Management	General Public	Local News Channels
Economic Impact, Emergency Service Needs	Monthly	Graduates Inc. Management & Logistics	Local Government Officials	Face to Fall, Video Call
Deadlines, Production Needs, Artists’ Contracts	In procurement process & as needed basis	Graduates Inc. Talent Requisitions & Operations Management	Lighting & Tech Crew Chiefs	Contracts, Face to Face, Email

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COMMUNICATION PLAN CONT.

Info Type	Timing/Frequency	Sender	Recipient	Method of Communication
Scheduling of Marketing Initiatives, payment operations	Weekly	Graduates Inc.	Graduates Inc. Marketing Team	Email, Face to Face
Festival Layout, Utility Hookups, Vendor Permitting Schedule	One month prior to event	Graduates Inc. Operations Management	Vendors	Email
Overall Experience	Throughout weeks following event	Attendees, Artists, Local Community	Graduates Inc. Marketing Team	Social Media, Email
Scheduling, Festicval Layout, Safety Protocols	During registration process & day of event	Graduates Inc. Operations Management	Volunteers	Face to Face, Volunteer Contract

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RESOURCES

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PROJECT NETWORK DIAGRAM

CRITICAL PATH

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CREDITS

GANTT CHART

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TIME PHASED BUDGET

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RISKS

On stage technology might not work on the day of the event may cause delays and or unsatisfied attendees

TECHNOLOGY

PERFORMERS & VENDORS

WEATHER

Some performers and or vendors may not fulfill their contracted duty. Poor quality vendors & performers may reduce attendance satisfaction

Rain on the day of the event may decrease attendance. Severe weather may also result in cancellations & cause damages

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RISKS

Although security may be present, that does not guarantee a 100% absence of drugs, weapons or altercations which will reduce the overall safety of the event.

SECURITY

EXTERNAL ENVIRONMENT

MEDICAL EMERGENCY

Cancellation caused by pandemics or other state-wide, nationwide, and international emergencies may affect the ability to host events

Injuries could occur, requiring appropriate medical assistance or transportation to the nearest hospital. Legal battles may be initiated by the injured.

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RESPONSES

Risk	Prob.	Impact	Response Strategy	Proactive Actions	Contingency Plans
Weather	25%	High	Retain	Set-up dry areas	Give attendees notice to prepare, cancellation
Performers or Vendors	15%	Medium	Avoid	Contracts specifying desired deliverables	Book replacement, go on as planned
Technology	10%	High	Avoid	Have back-ups, check equipment beforehand	Initiate backups
Medical Emergency	60%	Mediam	Retain	Properly stocked medical equipment, clear emergency routes, staff	Deploy on-staff medical personnel, contact emergency services
External Environment	5%	High	Retain	Nothing can be done by Graduates Inc. to avoid national or global events	Reschedule or cancel event
Security	5%	High	Avoid	Armed security, checkpoints, bag checks, metal detectors	Contact law enforcement

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PROCUREMENT STAGE CONSTRUCTION & TECHNICIANS

What

3 Stage Construction & Technicians

Criteria

Includes Stages, Stage Hands, Technicians and any other materials

Time Frame

October 6th - October 20th

Cost

No more than $20,000

Details can be discussed via email or phone before the submission date of Monday, March 23, 2020 midnight.

Submission Instructions

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PERFORMANCE REPORT

ID	(TPV) $	W1	W2	W3	W4	W5	W6	W7	W8	W9	W10
A	1,536	640	640	256
B	768	640	128
C	512	512
D	11,427			1,143	1,904	1,905	1,904	1,905	1,904	762
E	3,000			3,000
F	7,012		7,012
G	1,408	640	640	128

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ID	(TPV) $	W1	W2	W3	W4	W5	W6	W7	W8	W9	W10
H	778		259	519
I	17,366					17,366
J	768			128	640
K	10,512						10,512
L	2,256									2,256
M	6,360										6,360
N	384										384
Total	64,087	2,434	8,679	5,174	2,544	19,271	12,416	1,905	1,904	3,018	6,744
Cumulative		2,432	11,111	16,285	18,829	38,100	50,516	52,421	54,343	57,343	64,084

PERFORMANCE REPORT CONTINUED

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THANK YOU

Does anyone have any questions?