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�HMIS Committee

June 17th, 2026

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Goals for Today

The June HMIS Committee meeting will serve to support continuous management and improvement of HMIS by hearing from the HMIS team on the quarterly data quality report and learning more around HMIS data privacy.

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Agenda

  1. Welcome / Introductions
    1. Ground rules and norms
    2. Approval of Minutes
  2. Public Comment
  3. Announcements
  4. Ice Breaker
  5. HMIS Quarterly Data Quality Report Out
  6. HMIS Data Privacy Presentations

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Ground Rules

  1. The first time you speak, state your name, preferred pronouns, and where you live/organization or agency affiliation. In a public meeting, it is helpful to know who is speaking as well as where they live in the community and/or what organization or agency they represent.
  2. One person speaks at a time. Refrain from side conversations. Pay attention to the person speaking. If you think you will forget an idea that comes to mind, write it down.
  3. This is a public discussion, not a debate. The purpose is not to win an argument, but to hear many points of view and explore many options and solutions.
  4. Everyone is encouraged to participate. You may be asked to share what you think, or we may ask for comments from those who haven't spoken. It is always OK to "pass" when you are asked to share a comment
  5. No one or two individuals should dominate a discussion. If you have already voiced your ideas, let others have an opportunity. When you speak, be brief and to the point.
  6. Listen to and respect other points of view.
  7. Do your best to understand the pros and cons of every option, not just those you prefer. Be as objective and fair-minded as you can be.
  8. Seek first to understand, not to be understood. Ask questions to seek clarification when you don't understand the meaning of someone's comments.

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Agenda Item 1

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Approval of Minutes

  • Prior to today's meeting, Homebase distributed the meeting minutes (meeting minutes are the written record of our monthly meetings) from the April HMIS Committee meeting for review.
  • The draft minutes have also been posted in the HMIS Committee’s google drive folder.
  • This time is held for committee members to let us know if they believe the minutes to do not accurately capture the discussion items from the January meeting and need to be amended.
  • You may also email Homebase at mayareddy@homebaseccc.org and matthieu@homebasesccc.org copying alameda@homebaseccc.org, if you see anything in the draft minutes that are distributed following today’s meeting that should be amended.
  • No roll call vote is needed, corrections not already received by Homebase will be noted and minutes changed accordingly.

Agenda Item 1

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Public Comment

  • Public Comment will be taken at the beginning of each meeting and is limited to 2 minutes per person.
  • Homebase has created a public comment tracker where public comments across CoC meetings will be recorded.
  • Comments will be directed to the appropriate CoC committee or County staff.
  • You may also email Homebase at mayareddy@homebaseccc.org and matthieu@homebaseccc.org, copying alameda@homebaseccc.org, if you If you would like to submit written comments.

Agenda Item 3

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Announcements

  • Tell us about your experience at the Spring Community Meeting: Please fill out this short, anonymous survey to share your feedback and ideas for future community meetings!

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  • HMIS Survey: EveryOne Home is sharing with you a survey about HMIS (Homeless Management Information System) training and support in Alameda County. This survey will be open until 6/26. Whether you are a daily HMIS user or have limited experience with the system, we'd like to hear your thoughts. The information you provide is anonymous.�We encourage all voices to participate - including direct service staff, case managers, HMIS liaisons, program managers, and agency leadership at any level of HMIS familiarity.��How will survey feedback be used?�This survey is part of the EveryOne Home HMIS Committee's ongoing work on data quality. Feedback will be used to identify training gaps and inform HMIS work planning in partnership with the HMIS liaison. Findings will help shape the training resources and support available to providers across the CoC.�If you have any questions, please contact us at alameda@homebaseccc.org

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Agenda Item 4

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Icebreaker

Agenda Item 4

What would be included in your personal data set?

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Example:

“Hiking and roasting my own coffee beans”

“Family time, basketball, and video games”

“The beach”

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HMIS Quarterly Data Quality Report Out

HMIS Lead Team

Agenda Item 5

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Data Privacy Presentation

Homebase’s Criminal Legal System Initiative (CLSI)

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    • Jose Lucio
    • Saadiqah Islam

Agenda Item 5

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Alameda HMIS Data Privacy Policies

HMIS Lead Team

Agenda Item 5

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Provider Data Privacy Policies

Chair Josh Jacobs

Agenda Item 5

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Closing

Agenda Item 5

  • Next meeting: Wednesday, August 19th

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  • Upcoming Meeting Agenda Items:
    • Requests for agenda items are welcome now or via email: alameda@homebaseccc.org