Low Incidence Request Process�For NEW ORDER and EQUIPMENT TRANSFER��Revised 03/06/2026

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UPDATE: All low incidence requests must be submitted through Informed K-12 Form. Please view Slides 2 and 3 for instructions and form link.

Monterey County SELPA

Please follow the steps outlined below when requesting a �NEW ORDER and EQUIPMENT TRANSFER for Low Incidence Books, Materials and Equipment

Forms needed for Low Incidence request packet. For students with an IFSP, the forms required will be in purple.

• RE 5: Request for Low Incidence Books, Materials, and Equipment� (required for requests)�
• IEP 2: Indicate a primary or secondary low incidence disability� / IFSP 1: Demographic Data–Eligibility�
• IEP 3: Indicate at least one goal related to the requested item(s)� / IFSP 5: Outcomes�
• IEP 5: Specify the student’s need for the requested low incidence item(s), including a description of low incidence books, materials, and equipment� / IFSP 3: Assessment Team and Tools�
• Attach a written quote from the vendor. Every effort should be made to obtain the lowest bid.�
• A separate RE 5 form must be submitted for each vendor.

Additional information for Equipment Transfer:

• Indicate on RE 5 description and summary EQUIPMENT TRANSFER and $0 cost
• Indicate on RE 5 summary if item was transferred from another student or taken from SELPA storage

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* See bolded items to the right if more than one item is being requested.

Please follow the steps outlined below when requesting a �NEW ORDER and Equipment Transfer for Low Incidence Books, Materials and Equipment

1. Check Low Incidence Books, Materials and Equipment Inventory on SELPA website before purchasing new items: https://montereycountyselpa.library.site/�
2. Complete RE 5, IEP 2, IEP 3, and IEP 5 forms. For student with an IFSP, complete RE 5, IFSP 1, IFSP 5, ad IFSP 3 forms.
• Low incidence specialist and LEA administrator must sign RE 5
• Ensure all required Low Incidence Books, Materials and Equipment are entered on IEP 5
• Low incidence requests from must be submitted through Informed K-12 Form
3. When a new item is ordered, a label with the PO# will be printed and MCOE inventory tag to be attached
4. New order: When the item arrives, the teacher/therapist will be notified for pick-up, or a work order will be processed for delivery to school site
5. Items will be inventoried by teachers at the end of the year to identify if the student will continue to use the low incidence books, materials and/or equipment, and if the student will continue with the item in their classroom or be transferred to another classroom teacher assignment (should occur by May)
6. Teacher will conduct a check off at the beginning of each year of all low incidence items student is current using as written on the IEP

ONE Vendor per RE 5

Box 2 on RE 5 (“Provide a brief summary of how the items requested relate to the need..”) must match Box 3 on IEP 5 (“Low Incidence Books, Materials, and Equipment”)

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RE 5

RE 5

IEP 5

IEP 2

These fields are REQUIRED:

• Primary Disability
• Secondary Disability
• Student eligibility for low �incidence funding

Annual Goal MUST be related to Low Incidence Books, Materials and Equipment

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IEP 3A and IEP 3B

Box 1 on RE 5 (“Provide a brief summary of how the items requested relate to the need..”) must match Box 3 on IEP 5 (“Low Incidence Books, Materials, and Equipment”)

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IEP 5

IFSP Pages