-Helen Keller

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Possible Meeting Roles

Engaged Participant

• Utilizes Norms
• Seeks clarification and provides data
• Pays attention to self and others; supports group development
• Follows group process, topics, and purpose
• Focus Monitor

Facilitator

• Maintains a Neutral Stance
• Provides & Keeps group on process and topic
• Utilizes strategies and moves to support group in meeting outcomes and balancing participation

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Note Taker

• Captures basic ideas of the group: meeting minutes
• Captures action items and tasks
• Shares meeting minutes with group

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Additional Roles

• Time Keeper: keeps track of time per agenda item shares with group
• Data Lead: Organizes and bring relevant data to the team
• In Case You Missed: Communicates with team members big ideas from meeting who were not in attendance

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Tip: All members of the team are fulfill the role of an Engaged Participant

Agenda- What do we want to accomplish?

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• Create agendas together and set time limits for each item
• Post a few days ahead of meeting and invite members to add items
• Connect to the established outcome of the meeting
• Label each item as dialogue or decision-making
• Reach consensus on the agenda
• At the beginning of the meeting
• Standing agenda items to consider
• Assign roles
• Review norms
• Review to dos from last meeting’s minutes
• Administrator time for announcements
• Evaluation of meeting

The Building Leadership Team (2005); National Institute for Urban School Improvement- University of Colorado at Denver

Meeting Minutes

• Artifact that allows the team to keep track of
• Decisions
• Discussions
• Topics
• Assign notetaker/recorder for each meeting
• Keep in a place accessible by all members
• Google doc (shared)
• Team drive
• Determine who else might need to have access

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The Building Leadership Team (2005); National Institute for Urban School Improvement- University of Colorado at Denver

Working Agreements

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Agreed upon guidelines for how group members will conduct themselves to achieve meeting outcomes

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Working Agreements (Cont)

DEVELOPMENT:

• Generated and agreed upon by the group
• Are Group Specific
• Positively Stated
• Looking for 3 to 5 working agreements

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Agreements might be:

• Start and End on Time
• Complete Tasks prior to Mtg
• Review Norms of Collaborative Work

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Strategies to Keep Groups on Topic (TAG/TAU)

Topic as Given/Topic as Understood (TAG)

• Facilitator Describes Topic & Group Develops Understanding.
• “We are going brainstorm ideas for incentives (topic), what we are not talking about right now is individual students’ needs.
• Group members clarify their understanding of the topic given.

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Topic as Understood (TAU)

• Facilitator seeks clarity from the group
• “Who might share with the group our topic at this time?”

Tip: More complex topics might need longer processing time to gain clarity. Do not move forward with activity until group has clarity.

What a Means to Further Assess Your Team?

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Click On the Highly Effective Collaborative Team Checklist