Fiscal & Payroll

• A&S Administrators Meeting #3�Tuesday, January 30th

1

Fiscal Updates�

iTravel & Expense Approval Routing

• Reimbursement approvals first route to the supervisor and then to the budget approver. For many chartfields, the supervisor matches the budget approver�
• Credit card reconciliations skip the supervisor and proceed immediately to the budget approver�
• Expenses charged to Funds 24/25 will route to the project DA and PI, as listed in Cayuse/FAME�
• Requests can be rerouted so that another user/manager reviews and approves the transaction
• Supervisors may select “Approve and Forward”
• Budget approvers may follow the additional steps outlined in the FAQ�
• Contact me to adjust an approval routing. See our website for more details

2

Fiscal Updates�

Expense Policy Compliance

• The NYU Travel & Expense Policy applies to all internal NYU funding sources (Funds 10 & 20)
• The Arts & Science Exception Memo for faculty only applies to Funds 10 & 20
• Endowments (Fund 21) and Gifts (Fund 22) may have additional donor restrictions
• Sponsored Research (Funds 24/25) are the most restricted per the specific grant award and must comply with the SPA Handbook and the Domestic and Foreign Travel Policy for Sponsored Programs
• Alcohol is unallowable per the Guidelines for Charging Alcohol
• Airfare must comply with the Fly America Act
• Meals must follow the Meals Guidelines and cannot be considered “entertainment”
• Nightly hotel rates are limited to the GSA rates for domestic travel or Department of State rates for international travel. Overages must be charged to a non-sponsored funding source or have approval from the sponsor

3

Payroll Updates�

Required Lecture Attendance for Section Leaders�

• NYU is finalizing the agreement with the Graduate Student Union (2110) about the potential compensation for required lecture attendance�
• We will communicate to all departments as soon as the agreement is finalized�
• Please continue to track the students who are required to attend the main lecture while working as section leaders�

4