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Electronic Book Workflows at Oregon State University: Challenges and Successes

Richard Sapon-White

Head of Cataloging, OSU

February 4, 2011

Online Northwest

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Print Book Workflow

  • Acquisitions
    • Ordering
    • Receiving (and pay invoice)
  • Cataloging
    • Search for record; download, or
    • Create original record; download
    • Physical processing

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E-Book Workflows: Differences

  • Preliminary to ordering: contract and license negotiation
  • Receiving may happen almost immediately after Ordering
  • Cataloging may involve the purchase and/or downloading of sets of MARC records

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E-Books at OSU

  • E-Book Library (EBL)
  • SpringerLink
  • Morgan and Claypool 1: Synthesis Collection
  • Morgan and Claypool 2: Colloquium Digital Library of Life Sciences
  • Geological Society of London’s Lyell Collection
  • Kindle
  • Project Gutenberg
  • Individually purchased PDF’s
    • Example: Snow sports industry intelligence report

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Ebook Library (EBL)

  • Free MARC records from EBL
    • Call numbers: RA248 $b .C52 2010eb
    • Subject headings: 650 b4 Literature
    • Added entry: 710 2b Ebooks Corporation Pty. Ltd.
    • No OCLC numbers
  • Contract with OCLC Cataloging Partners
  • Individually-downloaded records cataloged by LT3

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EBL Patron-Driven Purchasing of E-Books

  • OSU does not own, but loads records into catalog
  • After several views, OSU has option to purchase
  • ISBN’s sent to EBL for all post-2006 imprints
  • Monthly load of MARC records from EBL
  • Record quality low, may affect access to titles
  • Will hand off to paraprofessional

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Sample record

100 1 (ECIIA), European Confederation of Institutes of Internal Auditing.

245 1 4 The Role of Internal Audit in Corporate Governance in Europe |h [electronic resource] : |b Current Status, Necessary Improvements, Future Tasks.

260 Berlin : |b Erich Schmidt Verlag,|c 2009.

300 1 online resource (140 p.)

650 4 Auditing, Internal.

650 4 Corporate governance.

650 4 Corporations.

650 4 Europe.

650 4 Business.

650 4 Business.

655 0 Electronic books.

700 1 Schartmann, Bernd.

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SpringerLink

  • 2 sources of MARC records
    • Vendor-supplied records (poor quality)
    • OCLC numbers in Excel spreadsheet
  • Professional cataloger

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SpringerLink (cont.)

  • Problem: Time lag between availability of e-book and its OCLC record
  • Solutions:
    • Download vendor records, skip OCLC
    • Wait for OCLC records
    • Download vendor records and overlay with OCLC record when available
    • Download OCLC records, sift through vendor records for missing titles

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Morgan & Claypool

  • Synthesis I and II collections
  • Vendor records are high quality
  • Purchase collection set from OCLC
    • ftp
    • Load using Millennium’s Data Exchange
  • Professional or paraprofessional

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What we’ve learned

  • Quality of vendor supplied records is variable, many not up to standards, but…
  • Vendor supplied records are free!
  • (You get what you paid for)
  • Records come via Connexion, ftp, emailed files, lists of OCLC numbers…
  • Need staff who understand the procedures to retrieve records in different ways

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We also learned…

  • Each vendor’s products may require a slightly different workflow
  • Decide whether and how to use vendor-supplied MARC records
  • Decide who will do work
    • For originals, use single record approach? Are there print records available to derive from?

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Last word

  • Get involved in purchase and licensing stage
  • Ask questions about how bib records will be acquired
  • Plan workflow early to avoid lag between purchase of titles and cataloging

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Thank You!

Questions???

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Richard Sapon-White

richard.sapon-white@oregonstate.edu

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Slides to be posted to ScholarsArchive@OSU

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