1 of 12

Ambassador Program�Open House

Diversity and Inclusion Office

Workforce Development & Education Office

July 18, 2016

2 of 12

Overview

  • D&I initiative announced by Paul Alivisatos in Nov. 2013

  • Alivisatos promoted idea of “Ambassador” program in 2014 – targeted program (not general outreach)

  • Lab scientists and engineers attending targeted conferences aimed at underrepresented groups in STEM from various academic institutions and professional organizations (future efforts will include outreach at operations conferences targeting underrepresented groups)

  • Establish meaningful relationships with conference attendees and organizers, develop a growing pipeline of qualified candidates, diversify our applicant pool and new hires

  • Coordinated by the Workforce Development & Education (WD&E), and Diversity and Inclusion Office (DIO)

Human Resources Presentation

2

7/13/16

3 of 12

Role of Ambassador

  • Attend one of our conferences geared toward underrepresented groups to do one or more of the following:
    • Prepare a proposal for a technical presentation at selected conferences
    • Present at selected conference
    • Be part of a panel discussion
    • Judge a poster session

  • Attend the conference sessions:
    • Network with participants; provide promotional materials
    • Refer interested participants to Berkeley Lab booth

  • LinkedIn Outreach:
    • Create personal LinkedIn profile
    • Add interested participants to Berkeley Lab conference page

  • Keep in touch with participants at least twice a year:
    • Send group message on LinkedIn page to keep in touch and offer to answer questions
    • Send reminders of DOE and Berkeley Lab student internship program opportunities
    • Notify participants of relevant events

Human Resources Presentation

3

7/13/16

SACNAS

4 of 12

Role of DIO and WD&E

  • Provide funding for travel and conference registration

  • Provide administrative support for conference participation (submitting abstract, participating in a talk, etc.)

  • Host orientation and strategy meeting; provide promotional postcards and LinkedIn demo

  • Host a booth at the conference for interested participants

  • Provide information about LBNL internship opportunities: undergraduate university students, community college students, and visiting faculty

Human Resources Presentation

4

7/13/16

AISES

5 of 12

Role of Division Leadership

  • Approve Ambassador for participation in an upcoming conference, and promote the value of diversity and inclusion at Berkeley Lab

  • Provide funding for Ambassador’s time while traveling and at the conference

  • Value the Ambassador's participation at selected conferences by acknowledgment in their annual performance review. Optional: Division newsletter, All Hands, announcements, certificate, incentives, etc.

Human Resources Presentation

5

7/13/16

NSBE

6 of 12

Past Conferences (2015)

  • Society for Advancement of Chicano/Native Americans in Science (including Native Alaskans) (SACNAS) – October

  • Society of Hispanic Professional Engineers (SHPE) – November

  • American Indian Science and Engineering Society (AISES) – November

Human Resources Presentation

6

7/13/16

SHPE

7 of 12

Upcoming Conferences (2016-17)

  • Society for the Advancement of Chicanos and Native Americans in Science (SACNAS) – Oct. 13-17, 2016, Long Beach, CA (multidisciplinary)

  • National Society of Black Physicists (NSBP) – Oct. 27-30, 2016, Batavia, Illinois (Fermi National Lab)

  • Society of Hispanic Professional Engineers (SHPE) – Nov. 2-6, 2016, Seattle, WA

  • American Indian Science and Engineering Society (AISES) – Nov. 10-12, 2016, Minneapolis, MN (multidisciplinary)

  • Emerging Researchers National Conference in STEM (ERN) – Feb. 25-27, 2017 (multidisciplinary)

Human Resources Presentation

7

7/13/16

8 of 12

FAQs

  • Do you have to be a member of that underrepresented group to be an Ambassador?

  • Can a Division have more than one Ambassador?

  • Can Ambassadors and Divisions suggest other conferences to attend?

  • Are postdocs eligible to be Ambassadors?

  • Are operations employees eligible to be Ambassadors?

  • How do you measure success?
    • Program Goals
    • Impact Goals

Human Resources Presentation

8

7/13/16

9 of 12

Next Steps for Interested Ambassadors

  • Complete Ambassador Interest Form online:

  • DIO will confirm approval from Division leadership

  • Ambassadors will be selected based on interest, Division approval, and availability

  • Attend Strategy Meeting and Orientation (discuss conference participation and marketing materials). Develop action plan for participation.

  • Participate in selected conference

  • Debrief to discuss lessons learned

Human Resources Presentation

9

7/13/16

10 of 12

Other WD&E Outreach Opportunities

education.lbl.gov

  • Lead hands on science activities (K - 12)

On Site

  • BLAZES - 5th graders
  • Daughters and Sons to Work Day - Ages 9-16

Off Site

  • BLISS - K - 12
    • Local Science Fairs/Events - K-12

  • Speaker/Presenter/Tour (6 -16, Faculty)
    • BLEND - customized visits including talk and tour
    • Internships - present research and/or career path at intern brown bag meetings

Human Resources Presentation

10

7/13/16

11 of 12

More Outreach Opportunities

  • Employee Resource Groups (ERG)

http://diversity.lbl.gov/dio/employee-resource-groups/

  • Women Scientists & Engineers Council (WSEC)

http://diversity.lbl.gov/dio/women-scientists-engineers-council-charter/

11

12 of 12

Q & A

Human Resources Presentation

12

7/13/16

7/13/16