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The Why

The How

Why it’s important to have your nonprofit set up correctly

All the steps to set up and maintain your nonprofit

The Perks

Items available for free and heavily discounted for your nonprofit

Questions

Your opportunity to ask questions or troubleshoot the process

HOW TO START YOUR NONPROFIT/BOOSTER

Clear steps to set up and maintain your nonprofit program.

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RESULT: Felony Theft Conviction

    • Arrest + Bond + Legal Fees
    • One year + duration
    • Booster Club unable to recover lost funds

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UIL

Guidelines

The UIL has guidelines boosters are required to follow.

Denton ISD

Guidelines

Denton ISD has guidelines all booster clubs are required to follow.

Longevity

Set up once and you are setting up the program for the next set of parents to step in without having to start all over.

Liability

Protect your program and yourself from harm or accusations.

Transparency

It makes sure everything is above board.

WHY?

Setting up your booster properly allows you to focus on what you actually want to focus on: your student and the program

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Locate Official Documents:

The fastest method for your own business is finding the IRS confirmation letter (CP 575) or bank account statements

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Call the IRS:

If you are an authorized person (Board member), call the IRS Business & Specialty Tax Line at 800-829-4933 between 7 a.m. and 7 p.m. local time, Monday through Friday.

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IRS Tax Exempt Search:

Use the IRS Tax Exempt Organization Search tool to find EINs for non-profit organizations.

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Check State Records: Look at state-level filing documents for LLCs via the Secretary of State website.

LOCATING YOUR EIN

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By-Laws

    • Establish officer roles
    • Have executive positions attend or review training (president, secretary, treasurer, etc.)

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Create/Establish Board

    • If By-Laws exist, make sure they are relevant and being followed
    • If they don’t exist, use template to create.
    • By-Laws may need to be submitted to move forward in the process

File a Certificate of Formation

    • $25 to the State of Texas
    • Takes a few days to receive
    • Fill out the 202 form in PDF format and save
    • Create an account in the SOS and upload to the portal

Apply for EIN

    • Free
    • Will receive immediately

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HOW?

Where to start, what comes next, and how to get there

*WATCH OUT FOR GOVERNMENT LOOK ALIKES!

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HOW?

File for 501(c)3

    • $275 fee
    • takes approximately 6-8 weeks to receive

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Set up bank account

    • If you have one, make sure it’s set up as a nonprofit
    • Point Bank handles many of Guyer’s accounts (Charlie)
    • Bank will need meeting minutes with the board members listed

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Purchase Insurance

    • Protects your board and your funds
    • AIM Insurance offers policies & help
    • Typical policy cost: $315

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Submit Denton ISD Registration

    • Annual requirement
    • By-laws or Article of Incorporations
    • Financial Report – Audited or Unaudited
    • Evidence of IRS 990 Filing
    • Evidence of State Sales Tax Filing
    • Texas Sales Tax Permit
    • IRS 501c3 Determination letter (if applicable)

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Where to start, what comes next, and how to get there

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Canva

Canva for nonprofits allows you to use all their upgraded services for free

TechSoup

Offers discounts on services to nonprofits, including Quickbooks ($80/yr)-, DropBox ($60/yr)

PERKS

Free and discounted services available to registered nonprofits

Google for Nonprofits

Goodstack

Shared Drive, email addresses, etc.

Sign up with Goodstack to make it easier to access other services for free (Google for Nonprofits)

CheddarUp/Money Minder

Free or low cost accounts to collect payments for merch, dues, etc.

Namecheap

Purchase a domain for a small annual fee

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Denton ISD Contact

Vicki Garcia

vgarcia@dentonisd.org

OR Submit question here:

QUESTIONS?

HOW CAN WE HELP?

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PARENTS

TEACHERS

STUDENTS

THANK YOU!

Mission: to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children

Guyer high school ptsa

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QR CODES

UIL Guidelines

Denton ISD Guidelines

Bylaws

Certification of Formation

501c3 application

EIN application

AIM Insurance

PERKS/TREASURER HELP

www.cheddarup.com

www.moneyminder.com

goodstack.org

Year at a Glance

    • Spring - Elect upcoming year’s board
    • Spring - Set upcoming year’s budget
    • Summer - File 990 w/ IRS for prior year
    • Summer - Financial Reconciliation Meeting to review financials
    • First meeting of new year
      • appoint bank statement reviewers
      • set calendar with membership & board meetings
      • review sales tax due dates (must be filed on or before Jan. 20)
    • Meetings throughout year
      • amend budget as needed
      • present financials (must be presented at EVERY meeting - membership & board)
      • Statement reviewer must deliver report at EVERY board meeting
    • Early Spring
      • Appoint a nominating committee for next year’s board at a membership meeting
      • Appoint a financial reconciliation committee
      • Attend district training
    • Go back to the top and repeat!