HAMILTON HIGH SCHOOL BIG BLUE MARCHING BAND

BAND-O-RAMA 2026

49th annual competition · Volunteer positions & flow of the day

Saturday, October 17

Virgil Schwarm Stadium · 1165 Eaton Ave

WHY IT MATTERS

$14,000

Profit in 2025 (9 visiting bands)

$22,000

Goal for 2026 (14 visiting bands)

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�Instruments

Broken Marimba- $7,500�New Percussion Harnesses- $5,350

Concert Tubas- $12,000�

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Equipment

Indoor Percussion propsmusic, uniforms�Winter Guard props, music, uniforms�

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Travel & Food

Meals for students�Gas and vehicle rentals�Special Trips��

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SATURDAY, OCTOBER 17

THE DAY AT A GLANCE

Thu 10/15 & Fri 10/16

Donation drop-off at the band room

12:00 pm

Parking crew sets up the lots

1:00 pm

Concession opening crew preps and stocks

2:00 pm

Equipment crew guides band trucks in

3:30 pm

Main concession shift starts

4:00 pm

Golf carts and ushers in place

4:30 pm

Admissions opens

5:00 pm

Competition begins

9:00 pm

Concession relief so band parents can watch HHS perform; cleanup crew arrives

~11:00 pm

Stand is clean and closed

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

FOR EVERY VOLUNTEER

BEFORE YOU SHOW UP

Check your shift

Some positions have two shifts. Check the start and end time on the sign-up.

Can't stay the whole time?

Sign up anyway. Leave a note in the comment if you'll be late or need to leave early.

Adults only where noted

Parking, equipment, golf carts and concession cashiers must be 18+. Food runners can be teens 16+.

Check in on arrival

Volunteer check-in location:

In front of stadium.

Volunteer Coordinator Day of: �Jen Wallen

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

01

EVENT VOLUNTEERS

Getting people parked, through the gate and into the stands. 27 spots across 5 positions.

EVENT VOLUNTEERS · SETUP & ARRIVAL

PARKING, EQUIPMENT, GOLF CARTS

PARKING

12:00–10:00 pm

18+

Set up the parking lots and direct traffic to the right lots.

Need 17 · 0 signed up so far

EQUIPMENT

2:00–8:30 pm

18+

Make sure band truck drivers park in the right area at the right time to unload equipment.

Need 4 · 0 signed up so far

GOLF CART DRIVERS

4:00–8:00 pm

18+

Drive spectators who need help from accessible parking (baseball lot) and the church lot.

Need 3 · 2 signed up so far

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

EVENT VOLUNTEERS · GATE & STANDS

ADMISSIONS & USHERS

ADMISSIONS

4:30–10:00 pm

Cashiers (18+)

4 adults work as cashiers taking admission. 4 people put wristbands on spectators.

Need 8 · 0 signed up so far

USHERS

4:00–10:00 pm

Sit at the bleacher entrances. Let spectators into the stands only when a band is not performing.

Need 9 · 0 signed up so far

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

BAND GUIDES & WATER STATION

EVENT VOLUNTEERS · GATE & STANDS

BAND GUIDES

3:00–9:30 pm

WATER STATIONS

4:00–9:30 pm

We need individuals to sit at our water stations to make sure all participants stay hydrated throughout the event.

We need at least 1-2 adults to co-ordinate student band guides for each group.�Band Guides will stay with each group from the time they arrive until after they perform.

Need 7 · 0 signed up so far

Need 6 · 0 signed up so far

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

BAND ENTRANCE/ EXIT & HOSPITALITY

EVENT VOLUNTEERS · GATE & STANDS

BAND ENTRANCE/EXIT GATES

3:00–9:30 pm

JUDGES/ PRESS BOX & RUNNERS

4:00–9:30 pm

We need volunteers to ensure the judges room is stocked with meals and refreshments, as well as ensuring the press box is stocked with refreshments.

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We also need student volunteers to be runners to take things to and from the Press Box.

We need at least 1 volunteer per gate to open the gates for the band to allow them onto and off of the field.

Need 4 · 0 signed up so far

Need 4 · 0 signed up so far

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

02

CONCESSION STAND

Every dollar of profit supports all HHS band programs. 44 spots across 4 shifts.

CONCESSION STAND · VIRGIL SCHWARM STADIUM

FOUR SHIFTS, 44 VOLUNTEERS

1:00–3:30 pm

5

Opening crew

Stock the stand and start making food.

3:30–10:30 pm

24

Main shift

8 positions running the windows, kitchen and pizza oven.

9:00–10:30 pm

11

HHS relief

Cover any position so band parents can watch HHS perform.

9:00–11:00 pm

4

Cleanup

Dishes, sweeping and mopping from about the 4th quarter.

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

MAIN SHIFT · 3:30–10:30 PM

CONCESSION POSITIONS

CASHIER

×7

Take orders and payments, keep lines moving. 18+. Tough spot if you have trouble hearing.

FOOD RUNNER

×7

Gather items and hand out orders. No money handling; great for teens 16+.

STOCKER

×2

Keep drink coolers, candy and chips stocked. Heavy lifting.

TACO / CHILI DOG

×2

Serve chili and cheese for Marching Tacos and chili dogs.

POPCORN

×1

Keep the kernels popping and boxes filled.

PIZZA OVEN

×2

Run the outdoor pizza oven.

PIZZA PLATER

×2

Cut and plate pizza inside; hand off to runners.

PRETZELS

×1

Salt pretzels, fill the warmer, cover breaks.

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

03

DONATIONS

Food and drinks for volunteer, student and judge meals, plus baked goods and crafts to sell. 148 items needed.

DONATIONS · SLOTS NEEDED ACROSS BOTH DROP-OFF DAYS

WHAT WE'RE ASKING FOR

DRINKS (24-CT)

Coke

8

Sprite

8

Dr. Pepper

8

Diet Coke

8

Water (2 packs)

24

FOOD

Baked goods, student dinner

20

Baked goods, bake sale

26

Baked goods, judges

4

Veggie trays (2)

8

Fruit trays (2)

8

Chips (2 × 48-ct)

8

PAPER GOODS

Paper plates (50+)

8

Napkins (2 big packs)

4

Plastic utensils

6

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

DONATIONS

DROP-OFF: TWO WINDOWS, ONE PLACE

Thursday, Oct. 15

5:30–6:00 pm

Band room

Friday, Oct. 16

5:00–5:30 pm

Band room

Also welcome: handmade and craft items for the spirit table, and baked goods for the bake sale table.

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

04

FLOW OF THE DAY

Where people park, walk and work. Add the campus maps to the next slides.

MAP · 12:00 PM ON

ARRIVAL AND PARKING

Spectators come in from [street / entrance]

Parking crew directs cars to spectator lots

Accessible parking: baseball lot

Overflow: church lot [or other lot]

Band buses and trucks use [separate entrance]

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

MAP · 2:00–8:30 PM

BAND TRUCKS AND EQUIPMENT

Trucks enter at [entrance]

Park in the assigned area at their scheduled time

Unload to [warm-up / staging area]

Reload after performing and exit via [route]

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

AS OF SEPTEMBER 23

WHERE WE STILL NEED YOU

25 of 27

Event volunteer spots open

40 of 44

Concession spots open

140 of 148

Donation slots open

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium

SIGNUPGENIUS · BIG BLUE BAND

SIGN UP TONIGHT

EVENT VOLUNTEERS

Parking, equipment, golf carts, admissions, ushers

CONCESSION STAND

Opening, main shift, HHS relief, cleanup

DONATIONS

Drinks, food, paper goods, baked goods

Can't stay for the whole shift? Sign up anyway and leave a note in the comment.

Band-O-Rama 2026 · Volunteer Guide · Sat., Oct. 17 · Virgil Schwarm Stadium