KS2 Sats Administration Guidance

Local Authority Responsibility

To ensure training and advice is available to schools on all aspects of the KS2 tests

• Statutory requirements for the KS2 tests

• Plan for the tests receive and securely store test materials

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• Administer the tests correctly

Documents

https://www.gov.uk/government/collections/national-curriculum-assessments-key-stage-2-tests

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Headteacher’s Responsibilities…

Timetable

• Must be taken on the dates specified in the test timetable and papers for each subject must be administered in order

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• Schools can choose their own times to administer the tests and, where possible, should administer them to the whole cohort at the same time

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• Schools can administer the tests in multiple sittings between 7am and 7pm, so that an individual pupil or group can take a test on the scheduled date, but at a different time from the rest of the cohort

Timetable Variations

• Schools must submit an application for a timetable variation on the Primary Assessment Gateway

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• If a pupil is absent, schools must have an approved timetable variation application to move a test up to 5 school days after the scheduled test date

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https://www.youtube.com/playlist?list=PL6gGtLyXoeq9eWA31dGs2RmsAM8jDhDXs

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Test Administration

STA strongly recommends that headteachers consider inviting a governor, a trusted member of the school community or a staff member from a nearby secondary school, who is not otherwise involved in administering the tests, to observe their administration

Must be familiar with:

• KS2 Administration
• Modified test administration guidance
• 2023 KS2 ARA

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• STA recommends that observers attend any training your school or local authority is running for staff

Observers will expect to see…

• Complete administration of a test

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Any act that:

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• Affects the integrity, security or confidentiality of the national curriculum assessments

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• Could lead to results that do not reflect pupils’ unaided work

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• Could lead to access arrangements, additional time or special consideration being incorrectly applied

Be familiar with …

Maladministration

Ensure all staff, participating pupils and parents understand…

• How the tests will be administered

• The date that each test should be administered

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• What assistance is allowed in the tests

• How any access arrangements will be used how timetable variations can be used

Concerns about the administration of the tests, or any allegations of maladministration (which could include cheating), should be reported to STA by contacting the national curriculum assessments helpline on

0300 303 3013

assessments@education.gov.uk

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Test Administrators

• STA recommends having at least 2 test administrators in each test room

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• Arrangements should also be in place in case a pupil needs to leave the test room, for example, if they are disruptive or become ill

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• If a test administrator is a relative of a pupil they are supervising, there must be at least one other test administrator (not related to the pupil) present at all times

Training Sessions

Receiving and storing test materials

• You will receive KS2 test materials, including any modified test orders, in the week beginning Monday 24^th April

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• If you haven’t received your test materials by Friday 28^th April, if a delivery is incomplete or if test packs are unsealed or damaged on arrival you should contact the national curriculum assessments helpline on 0300 303 3013

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• You must keep test materials secure and treat them as confidential from the point they are received in school until Monday 22^nd May

• STA recommends 2 people
• Inner packs must not be opened
• The school’s details are correct and that the delivery is for your school
• the boxes for any damage
• the number and type of test packs received against the accompanying delivery note and annotate it accordingly
• the details on your attendance registers are correct

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• Ensure all materials are stored in a locked cupboard

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• Keep your annotated copy of the delivery note somewhere accessible in case you receive a monitoring visit

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• Must be stored in a secure, locked cupboard – more specific guidance on pg. 15 TAG

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• Responsibility for overseeing the storage of test materials should be given to a member of staff who is not directly involved with the administration of the tests

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• This member of staff should take responsibility for the storage of test materials and the cupboard key

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• They should also keep a log of requests for access to the materials

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‘the content of the test papers with anyone. Specific content that could compromise a test must not be discussed on social media or published online’

Administering the Tests

• Access Arrangements

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• Preparing test rooms

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• Equipment

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• Administering the tests

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• After the tests

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Access Arrangements

• Test administrators should have a list of pupils requiring access arrangements and must follow the access arrangements guidance

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• Should note for their own records where an access arrangement was provided in the tests and, if appropriate, the name of the scribe, reader, prompter or translator used by each pupil

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• Consider explaining to parents and pupils what support is allowed in the tests. This should help avoid any misinterpretation of valid access arrangements, which could lead to allegations of maladministration

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• difficulty reading

• difficulty writing

• difficulty concentrating

• processing difficulties

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• a hearing impairment

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• a visual impairment

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• English as an additional language

Access Arrangements

‘should be based primarily on normal classroom practice’

Applications

Additional Time

• 25% additional time, if they have an Education, Health and Care (EHC) plan

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• 100% additional time, if they use the modified large print (MLP) or braille versions of the tests

• pupils who are unable to work at the same speed as their peers due to a specific need

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• Pupils who are waiting for confirmation of an EHC plan

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• You will need to respond to 7 questions about the pupil (p7)

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• Must have evidence to justify your responses to the application questions in case you receive a monitoring visit.

Early Opening

Compensatory Marks for Spelling

Pupils with a profound hearing impairment and who do not use lip reading or a signing system, or can only use fingerspelling signing

Schools must submit notification forms in the ‘Available activity’(Tuesday 9 May to Monday 22 May) section of the Primary Assessment Gateway for

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• any pupils who used a scribe, transcript, word processor or other technical or electronic aid

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• who acted as the scribe or transcriber, if applicable

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• whether the aid was used for all or part of the test

Guidance from p. 11 in the Access Arrangements Document

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Translations

Guidance from p. 13

Word processors or other technical or electronic aids

Readers

Readers

• Specific guidance p.15 Access Arrangements document

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• Must read the notes for readers in the English grammar, punctuation and spelling test

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• Rest breaks - may be appropriate for pupils who find it difficult to concentrate or experience fatigue
• Prompters - A pupil who is unable to focus independently, or who loses concentration easily, may be supported by a prompter
• Maths Objects - may show them real objects that look like those illustrated in the mathematics test, so they understand the context of the question
• Highlighter pens
• Administering the tests at an alternative location
• Illness or injury at the time of the tests

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Preparing test rooms

• Remove or cover any displays or materials that could help pupils, including removing items that could help in the spelling test

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• Ensure seating arrangements will allow all pupils to work quietly and independently

• Make sure pupils will not be able to view each other’s test papers

• Ensure a clock is provided in the room to help pupils pace themselves

• Test administrators should write the full school name, DfE number and start and finish times on a board at the front of the class.

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• Pupils should copy this on to their answer booklet or test paper and any additional paper used

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• You should also write the start and finish times of the tests on the board

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Equipment

• blue/black pens, pencils, pencil sharpeners and rubbers (optional)

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• rulers (showing centimetres and millimetres)

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• angle measurers or protractors

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• Mirrors

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• Rubbers are allowed but encourage pupils to cross out answers they wish to change instead of rubbing them out

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• May use highlighter pens, for example to highlight sections of the reading booklet, if this is normal classroom practice

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Word Processors, dictionaries and other reference material

• If it is normal classroom practice, pupils may use word processors or other technical or electronic aids in the tests, provided the functionality does not give the pupil an unfair advantage
• Bilingual word lists, electronic translators and electronic spell checkers can only be used providing this is normal classroom practice
• Pupils must not use a dictionary during any of the tests

Squared �Paper

• STA discourages the use of additional squared paper, as pupils may lose marks if they make an error or omission when they transfer their working to the test paper

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• However, if using squared paper is part of normal classroom practice, it can be used as an access arrangement

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• Ensure the pupil’s name and school DfE number are written on the additional paper and the paper is attached to the pupil’s test script

At the start of a test

• Two members of staff should collect the test packs from your secure storage - should be recorded on a log

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• If there is more than 1 test on the day, packs for a particular test should only be collected when you are ready to administer the test.

• Test packs should be opened in front of the pupils immediately before the administration of the tests in the room(s) where they are being administered with another member of staff

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• If tests are being administered in different rooms, schools should open packs in one room and then take pupils and their papers to the other rooms to administer them

Early Opening

Specific Test Guidance (p.24 -33 TAG)

• Format

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• Equipment

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• Assistance

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Problems or queries during test administration

• If a fire alarm goes off
• If a pupil is unwell
• If a pupil needs to leave the test room during the tests
• If a mobile phone rings or a pupil is found to be using one
• If a pupil is caught cheating
• If a pupil is being disruptive
• If tests are incorrectly collated or the print is illegible
• If a pupil asks for additional paper
• If an incorrect test had been administered

After the Tests

• Test administrators should return test scripts to the headteacher immediately after each test

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• test administrators must not review pupils’ answers unless they are making a transcript

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• Instructions for completing attendance registers and packing scripts for marking are provided in the guidance on returning test scripts

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• Completed test scripts must be dispatched as soon as possible and unused test materials must be kept secure until Friday 20 May

Special Consideration

Test Results

• Mark schemes will be published on GOV.UK on Monday 22 May

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• Test results will be available on the PAG on Tuesday 11 July

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• Conversion tables will be published on GOV.UK on Tuesday 11 July

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• Review of Marking deadline is Friday 21 July at 11:59pm

https://www.gov.uk/guidance/key-stage-2-tests-how-to-apply-for-a-review-of-key-stage-2-results

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Monitoring

• Take place before, during and after the tests

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Important Dates

General Enquiries

National curriculum assessments helpline

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0300 303 3013

Email: assessments@education.gov.uk