1 of 15

PROCUREMENT �UPDATE

SUBOA ANNUAL CONFERENCE

JUNE 1, 2022

Thomas Hippchen, Assistant Vice Chancellor

2 of 15

EXECUTIVE ORDERS� �

  • EO 11 (Replaces EO 202)
    • For COVID Related Contracts; currently in place until June 14.
  • EO 16
    • Prohibiting State Agencies from Contracting with Businesses Conducting Business in Russia.
    • Office of General Services has issued guidance.

​

3 of 15

PROPOSED�LEGISLATION� �

  • OSC seeks to restore pre-approval of all SUNY contracts valued at $250K+.
  • The legislation would negate the current 30-day requirement for OSC review.
  • It would reinstate the SFL language that gives the Comptroller 90 days to review.

​

4 of 15

CONSORTIA�(COOPERATIVE)�PURCHASING� �

  • SUNY is allowed to buy commodities if better pricing.
  • We understood ED Law allowed hospitals to buy services beginning in July, 2021. OSC disagrees.
  • Exploring piggybacking process to obtain technology & services from consortia.

​

5 of 15

OFFICE PRINT�INITIATIVE� �

​

​

  • Finalizing pilots & beginning waves:
    • Empire State went from 142 network plus 87 non-networked devices to 44 network devices.
    • Brockport went from 298 network and 489 local to 143 network devices.
    • Downstate Medical finalizing their plan to go from 819 network devices and 781 local to 450-500 networked devices.

​

​

​

​

6 of 15

OFFICE PRINT�INITIATIVE� �

  1. Read and agrees to adhere to:
    • System-wide Procurement Print Policy
    • System-wide Procurement Print Procedure
    • Mandatory Use of SUNY System-wide Contracts
  2. Implementing centralized decision making on Campus-wide print procurements.
  3. Developed Campus Print Policy and Procedure to Conform to SUNY System-wide Print Policy and Centralize Procurement of Print Assets
  4. Completed deployment of the Pharos Beacon software on all IP ranges, print servers, and workstations.
  5. Reviewed data and savings potential from the deployment of the Beacon software.

​

Waves based on Campus Readiness:

7 of 15

OFFICE PRINT�INITIATIVE� �

  1. Begun to identify devices to be removed
  2. Developing/ed a communication plan for the campus, which explains the print initiative and its benefits.
  3. Identified best time for your Campus to begin implementation of the SUNY Print Project?

1-3 months 4-6 months 7-9 months 10-12 months

  • Please describe any special print issues or concerns that your campus is currently experiencing.

​

Campus Readiness:

8 of 15

Implementation Process

9 of 15

10 of 15

11 of 15

OFFICE OF SUPPLIER DIVERSITY�

  • Staffing changes may have caused some delays in responses.
  • Ensure campus liaisons are involved in the purchasing process as early as possible.
  • Cannot apply 36% goals on ads for convenience; need to look at contrac specifics and vendor availability.
  • Utilization:
    • Trending toward 32+% for MWBE for Q4 and the NYS 2021-22 fiscal year.
    • Still struggling with SDVOB, just under 2%.

​

12 of 15

�CONTRACTS�

  • Television Services
  • Transcription (Diploma) Services
  • Cyber Security Insurance
  • ExLibris
  • eCommerce Agreements
    • expiring 8/19/2025
  • CampusLogic (not a contract)
    • Patricia.Thompson@suny.edu
  • Automated Travel Solution (not a contract)

13 of 15

�CONTRACTS�

  • Blackboard
    • Ally amendment
    • Ally 3-year master agreement
    • Learn
  • EAB “Student Success”
  • Insight
    • Apple price list
  • Adobe Creative Cloud
  • Technolutions (Slate)
  • D2L Amendment
    • new service offering

​

14 of 15

WORKING ON/�EXPLORING OPPORTUNITIES�

  • Amazon
  • Small package delivery
  • Increase in:
    • Preferred Source utilization
    • SDVOBE participation
  • Training modules for:
    • Senior leadership
    • New procurement staff

​

​

15 of 15

�

​

​

​