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PROGRAM UPDATES

With Jenn and Jo

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PROGRAM UPDATES – CROSS OVER SCHEDULE

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file:///\\vmfile01.aquatic.com\Master%20Files\All%20Programs\All%20Programs\Schedule%20All%20Programs\Daily%20Shift%20Cross%20Over%20Schedules%202023-10.xlsx

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PROGRAM UPDATES – CROSS OVER SCHEDULE

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file:///\\vmfile01.aquatic.com\Master%20Files\All%20Programs\All%20Programs\Schedule%20All%20Programs\Daily%20Shift%20Cross%20Over%20Schedules%202023-10.xlsx

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ROLES / RESPONSIBILITIES REFRESHER

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IN-SCHOOL PROGRAMS

Go to Jenn for…

  • In-School schedule changes / needs
  • Update in general availability (Instructors)
  • Timesheets (Instructors)
  • IS Reimbursements (cell phone, mileage, etc.)
  • Program ideas / suggestions
  • IS Tech check out
  • Student support or needs / teacher needs

Go to Alexa / Ameena for…

  • In-School Supply needs / questions
  • Questions on timing of IS programs
  • Student support or needs during IS program

OUT-OF-SCHOOL PROGRAMS

Go to Jo for…

  • Out-of-school schedule changes / needs
  • Update in general availability (Fellows)
  • Hours Submission (Fellows)
  • OS Reimbursements (cell phone, mileage, etc.)
  • Program ideas / suggestions
  • Student behaviors during afterschool camp
  • Student/parent needs

Go to Emily for…

  • After school camp supply needs / questions
  • Questions on timing of after school camp
  • Student behaviors during afterschool camp

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WHO DO I GO TO…

Instructors: When I need time off for a doctor’s appointment?

  • Jenn

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Fellows: When I need time off for a doctor’s appointment?

  • Jo

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Instructors: When I have a question about my timecard?

  • Jenn

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Fellows: When I have a question about my service hours?

  • Jo

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Instructors: When the hours of my other job change and my ODI availability is now different?

  • Jenn

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Fellows: When your availability changes?

  • Jo

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When I wake up feeling sick but I am scheduled to be at the Lab for Make a Difference in 1 hour?

  • Jenn

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When I wake up feeling sick but I am scheduled to be at the Lab for Make a Difference in 1 hour, and am also scheduled to teach after-school camp in the afternoon?

  • Jenn and Jo

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WHO DO I GO TO…

When I’m scheduled to teach after-school next week but I want to request to switch to in-school?

  • Jo & Jenn

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When I need to replace broken binoculars before the next Explore trip?

  • Alexa or Ameena

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When you have run out of a supply for OS?

  • Emily

A student is not feeling well during a program and needs to go home. Who can you ask to call their parents?

  • Reyna

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When I’m at the coast, the bus is late, and I haven’t been able to resolve it on my own?

  • Alexa or Ameena

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When the computer’s system is glitching?

  • Chris

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When the science leader has not shown up?

  • Nalleli

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When I need support for student behavior during after school camp?

  • Emily or Jo

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WHO DO I GO TO…

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Bonus Questions:

  • How far in advance should I request time off or ask for schedule changes?

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  • What are the best ways to communicate to Jo or Jenn about needing time off far in advance?

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  • What about the day before of day of?

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  • What if you are running 10 minutes late for programs?

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We invite you to ...

  • Submit schedule changes two weeks in advance (30 days is the expectation).
  • Please let us know if something is incorrect on your schedule.
  • Please watch your hours and help us. This is a partnership.

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Your turn!

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