Tips for Zoom
From the New England Region
Tips for a smooth Zoom Experience
Host and Co-host controls
You as the host and co-host control various aspects of a Zoom meeting, such as managing the participants.
In meetings, hosts and co-hosts can control the following features:
Only hosts have access to these features:
Navigation bar
8. Record: Start or stop a cloud or local recording.
9. Closed Caption (only available to the host): If you have enabled closed captioning for your account, click here to access the closed caption options.
10. Breakout Rooms (only available to the host): Start breakout rooms.
11. End (only available to the host): Display the following two options.
12. More (...): Clicking on More will give you access to additional options.
Participant Management
Host view
Participant view (on desktop)
Participant view (on iPhone)
Chat
Can the host see private chats between participants?
No, but the meeting host can limit who participants can chat with in the meeting. To do this, the host has to click on the dropdown menu in the chat box (depicted as ) and chose the best chat option for that meeting.
Breakout Rooms
How can you randomly assign participant to breakout rooms?
The host can do this in meeting! Click on the breakout room icon and select the ‘assign automatically’ option on the first pop-up window and Zoom will randomly assign people to rooms. Before launching the rooms you’ll get a second window pop-up with the rooms prepopulated where you can edit the room names, delete the rooms, or assign/rearrange people.
Window 1
Window 2
Polling
Requirements:
Tips for when to use polls:
Live Close Caption
There is no magic solution for live closed captioning on Zoom. For true live close caption, the UUA recommends hiring a captioner (or find someone in the congregation) who can be assigned to caption the event.
Other live captioning solutions that UUA staff have used:
Other F.A.Q
Can the co-host still control the mute button in a breakout room? Yes, as a co-host you will still have all for your co-host controls when you go into a breakout room. Note, co-host can’t unmute people, but they can ask them to unmute.
Can members using only an iPad fully participate in hosting a meeting? Yes! You can host and participate in a meeting using an iPhone/iPad/other tablet devices. Note, you will need to be on a computer to edit polls.
I don’t see/ can’t find the polling, breakout rooms, closed caption, or other option(s) when I’m hosting a meeting? If you don’t see the polling, breakout room, or closed caption icons when you’re hosting a meeting they may not be enabled in your account settings. Using the web portal, sign in to your Zoom account and got to settings to turn on these features. Note, sometimes your Zoom window may not be big enough to display all of the icons, so you will find these features under the ‘more’ tab in your navigation bar.
Spotlight V. Pin video --When you pin a video of a person talking, you to disable active speaker view and only view a specific speaker. Pinning another user's video will only affect your local view in the Zoom Room, not the view of other participants and will not affect the recording. When you spotlight the video view a the person speaking, it puts a user as the primary active speaker for all participants in the meeting and recording. To spotlight, you need at least 3 participants in the meeting with their video on and can only be done by the host.
Other troubleshooting tips
Peer-to-peer tech support
Peer-to-peer support around tech questions that are beyond the scope of what we can offer via the Zoom Helpdesk -
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