“ALL ABOUT MS WORD”

Leader: Ranido

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Members:

Batara, Borromeo, Secreto, Tequillo

WHAT ARE SOME FACTS ABOUT MS WORD

WHAT IS MICROSOFT WORD

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BASIC TASKS IN MS WORD

USES OF MS WORDS

Start a document

Save a document

Read documents

Open a document

Track changes

Print your document

BENEFITS OF LEARNING MS WORD

WHAT IS MICROSOFT WORD?�

Microsoft Word or also known as MS Word is a word processing program that was first developed by Microsoft in 1983. Since that time, Microsoft has released an abundance of updated versions, each offering more features and incorporating better technology than the one before it.��It is used to make professional-quality documents, letters, reports, etc., MS Word is a word processor developed by Microsoft. It has advanced features which allow you to format and edit your files and documents in the best possible way. �

WHAT ARE SOME FACTS ABOUT MS WORD?��

Charles Simonyi, a developer and Richard Brodie, a software engineer, were the two creators of MS Word��This program was initially named “Multi-Tool Word” but later, was renamed as MS Word��Word for Windows is available standalone or as a part of MS Office suite��MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985��The extension for any word file is “.doc”��WHERE TO FIND MS WORD ON YOUR PERSONAL COMPUTER?�Follow these simple steps to open MS Word on your personal computer:�Start → All Programs → MS Office → MS Word.�

Charles Simonyi

Richard Brodie

USES OF MS WORDS

• Given below are the different fields in which MS Word is used and simplifies the work of an individual:��In Education: It is considered as one of the simplest tools which can be used by both teachers and students. Creating notes is easier using MS Word as they can be made more interactive by adding shapes and images. It is also convenient to make assignments on MS Word and submitting them online��In Workplace: Submitting letters, bills, creating reports, letterheads, sample documents, can all easily be done using MS Word��Creating & Updating Resume: One of the best tools to create your resumes and is easy to edit and make changes in it as per your experience��For Authors: Since separate options are available for bibliography, table of contents, etc., it is the best tool which can be used by authors for writing books and adjusting it as per the layout and alignment of your choice

BASIC TASKS IN MS WORD

Word 2016 is designed to help you create professional-quality documents. Word can also help you organize and write documents more efficiently. ���When you create a document in Word, you can choose to start from a blank document or let a template do much of the work for you. From then on, the basic steps in creating and sharing documents are the same. And Word's powerful editing and reviewing tools can help you work with others to make your document great.�

Start a document�

• It’s often easier to create a new document using a template instead of starting with a blank page. Word templates come ready-to-use with pre-set themes and styles. All you need to do is add your content.��Each time you start Word, you can choose a template from the gallery, click a category to see more templates, or search for more templates online.��For a closer look at any template, click it to open a large preview.��If you’d rather not use a template, click Blank document.�

Open a document��

• Every time you start Word, you’ll see a list of your most recently used documents in the left column. If the document you’re looking for isn’t there, click Open Other Documents.��If you’re already in Word, click File > Open and then browse to the file’s location.��When you open a document that was created in earlier versions of Word, you see Compatibility Mode in the title bar of the document window. You can work in compatibility more or you can upgrade the document to use Word 2016.�

Save a document��

• To save a document for the first time, do the following:��On the File tab, click Save As.��Browse to the location where you’d like to save your document.��Note: To save the document on your computer, choose a folder under This PC or click Browse. To save your document online, choose an online location under Save As or click Add a Place. When your files are online, you can share, give feedback and work together on them in real time.

Click Save.

Note: Word automatically saves files in the .docx file format. To save your document in a format other than .docx, click the Save as type list, and then select the file format that you want.

To save your document as you continue to work on it, click Save in the Quick Access Toolbar.

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Read documents

• Open your document in Read Mode to hide most of the buttons and tools so you can get absorbed in your reading without distractions.��Note: Some documents open in Read Mode automatically, such as protected documents or attachments.��Open the document you want to read.��Click View > Read Mode.��To move from page to page in a document, do one of the following:

Click the arrows on the left and right sides of the pages.��Press page down and page up or the spacebar and backspace on the keyboard. You can also use the arrow keys or the scroll wheel on your mouse.��If you’re on a touch device, swipe left or right with your finger.�Tip: Click View > Edit Document to edit the document again.�

Track changes

• When you’re working on a document with other people or editing a document yourself, turn on Track Changes to see every change. Word marks all additions, deletions, moves, and formatting changes.��Open the document to be reviewed.��Click Review and then on the Track��Changes button, select Track Changes.�

Print your document

• All in one place, you can see how your document will look when printed, set your print options, and print the file. On the File tab, click Print. Do the following:

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• Under Print, in the Copies box, enter the number of copies you want.
• Under Printer, make sure the printer you want is selected.
• Under Settings, the default print settings for your printer are selected for you. If you want to change a setting, just click the setting you want to change and then select a new setting.
• When you’re satisfied with the settings, click Print.

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BENEFITS OF LEARNING MS WORD

• Other than its universal accessibility and maneuverability, MS Word also provides an array of other benefits including;��1. Extreme Availability� a. Whether you are working from home, office or school, MS Word is one of the most available software found in almost any computer.�� b. MS Word allows you to save, open and edit documents in formats that are compatible with other word processing applications including PDF or its own early versions. This means that anyone anywhere in the world would be able to access and edit the document you have poured your energy and time into.�

• 2. Integrate with other MS Office programmes�� a. MS Word documents can easily be accompanied into MS PowerPoint, Excel or any other MS Office application. If you have a spreadsheet that is created with MS Excel, MS Word allows you to import the spreadsheet easily into an existing MS Word document. This makes sharing of data as easy as A..B..C.��3. Instant help with language� a. MS Word has a comprehensive dictionary, thesaurus and grammar help in over 40 languages. It can detect spellings, grammar and syntax errors instantly and provide you with a series of solutions. MS Word can also detect the language you are using and prompt the corrections accordingly.��

• 4. Easy reading and easy writing� � a. MS Word allows you to change between reading and editing modes of a document easily and smoothly. Editing mode gives you the chance to combine texts with images, charts, diagrams and videos to create a professional-looking document.� � b. The live layout of MS Word enables you to play and experiment with the layout of your document in real time, choosing the right layout that suits your images and words as you go.�5. Easy to collaborate�� a. By enabling file saving on One Drive or SharePoint by default, you can collaborate on a single word document with your friends and colleagues by sending every one a link to the same document with viewing and editing permission.� � b. Access their additions and changes� instantly in real time while tracking changes and� commenting on them within the document.�