1 of 51

SAP Procurement Processes

​

in S/4 HANA

​

Service Contract with Outline �Service Master - Service Contract

MM only

PR to PO to SES steps

2 of 51

  1. Create a Service Masters (AC03).
  2. Create a Service Contract with Outline for Service Masters (ME31K).
  3. Create PR for Services with reference to the Service Contract (ME51N).
  4. Convert the Services PR to PO (ME21N).
  5. Check the Release PO in the Service Contract (ME33K).
  6. Service Entry (ML81N).
  7. Check SES and Material Document in the PO History (ME23N).

3 of 51

Create new Service Master

4 of 51

Activity number = Service Master

also enter

  • Description
  • Service Category
  • UOM
  • Service Group
  • Valuation Class

5 of 51

4 Service Masters created

S1, S2, S3, S4 for this demo

6 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

7 of 51

Create a Value-Based Contract using Doc Type “WK” for

External Services

8 of 51

Mandatory fields�Validity period

Target Value

9 of 51

Item Category “D” for External Services

It is possible to assign Account Assignment “U” (Unknown) in the Contract and decide the Account Assignment in the PR or via PM/PS Network Order or Maintenance Order

10 of 51

Minimum required entry is the Material Group and Short Text

and press ENTER

11 of 51

to create Outline for Service Masters, click this ICON

12 of 51

Right click the TOP folder, and select “New Subgroup”

13 of 51

Enter Outline Level and a Short Text for “Stage 1”

14 of 51

Enter Service Masters S1, S2

with Contract Quantity, Contract Price

for

Outline Stage 1

15 of 51

To create Level 2, Right click the TOP folder again, and select “New Subgroup”

16 of 51

Enter Outline Level and a Short Text for “Stage 2”

17 of 51

Enter Service Masters S3, S4

with Contract Quantity, Contract Price

for

Outline Stage 2

SAVE the Service Contract

18 of 51

Service Contract created

19 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

20 of 51

In the PR for Services, enter Account Assignment “K” (for Cost Enter,

Item Category “D” (for External Services),

Short Text,

Material Group,

Plant,

Purchasing Group

21 of 51

Account Assignment is not entered in this TAB, but shortly in the “Services” TAB

22 of 51

In the “Source of Supply” TAB, enter the Service Contract and Item here

23 of 51

In the “Services” TAB, select Service Selection to get to the Service Contract assigned

24 of 51

The Service Contract is defaulted from the “Source of Supply” TAB

25 of 51

In this example, we shall select Service Masters from the Stage 1 Outline

26 of 51

Enter Cost Center for Service Master S1 and click “Repart AA on” for S2

27 of 51

Cost Center repeated auto filled for Service Master S2

28 of 51

29 of 51

PR for Service Master with reference to Service Contract created

30 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

31 of 51

32 of 51

Note the Service PR and Service Contract

33 of 51

Service S1 1hour x $10

Service S2 1hour x $20

34 of 51

SAVE

35 of 51

Service PO created

36 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

37 of 51

Check the PO Released here

38 of 51

Total Released Value to-date

39 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

40 of 51

Get the Service PO

41 of 51

Enter the Service PO and click Continue

42 of 51

43 of 51

44 of 51

Get Services rendered from he Service PO

45 of 51

Since ALL services done, select both and click COPY

46 of 51

Immediately approval in this example

47 of 51

Service Entry Sheet (SES) and Save to create Material Document

48 of 51

49 of 51

  • Create a Service Masters (AC03).
  • Create a Service Contract with Outline for Service Masters (ME31K).
  • Create PR for Services with reference to the Service Contract (ME51N).
  • Convert the Services PR to PO (ME21N).
  • Check the Release PO in the Service Contract (ME33K).
  • Service Entry (ML81N).
  • Check SES and Material Document in the PO History (ME23N).

50 of 51

51 of 51

the SES and the Material Document (generated when SES is approved)