Hatching Results for

The Comprehensive Counseling Collaborative of Elkhart County

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September 17, 2019

Presented by:

Dr. Brett Zyromski, Whitney Triplett,

and Terri Tchorzynski

Welcome back!!

Please sit with your corporation, by level (ES, MS, HS)

Meet your facilitators

Whitney Triplett

Director of PD

Hatching Results

Dr. Brett Zyromski

Assistant Professor

The Ohio State University

Terri Tchorzynski

Assistant Director of PD

Hatching Results

We’re here to “supportively push” you! ;)

Group Norms

Honestly Open to New Ideas

Ask Questions

Thoroughly Engage

Consider Your “Airtime”

Honor Diverse Perspectives

Agenda

AM (8:30-12:00 p.m.)

Where we’ve been

Where we’re headed together

Elevator Speeches

RAMP bootcamp

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PM (12:40-3:30 p.m.)

Items from the AM we didn’t finish

Supported working/planning time

WiFi...

Objectives

By the end of today’s training, we will be able to…

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• Explain the Hatching Results PD outcomes for 2019-2020 �and discuss implications for our work
• Deliver a variety of “elevator speeches” on school counseling practice
• Complete an annual agreement and schedule the conference within the next month
• Create a team strategy for submitting a RAMP application

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Let’s practice �a student engagement strategy

Welcome, New Folks!

1. Find someone you don’t know
2. Introduce yourself and ask them:

Why are you excited about this school year?”

What’s one practice you want to improve this year?

PD Process

Adapted from CORE, 2019

Guiding Team Meetings (5 this year)

Steering Team Meetings (monthly)

Work Team Meetings (quarterly)

Hatching Results Coaching and Planning Calls (quarterly & in-between as needed)

Celebrations, News, Successes

Celebrations!

News!

Successes!

New website!

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bit.ly/CCCECResources

Celebrations, News, Successes

Who can find the slide presentation for today??

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...Ready, Set, GO!!

Summer Curriculum Work!

• Total of 41 lessons developed and peer reviewed!
• Every district has access to �these lessons
• Find them on the new �CCCEC website!�(bit.ly/CCCECResources)

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THANK YOU, TEAM!

Minimum CCCEC expectation: �Deliver 3 lessons per grade level

Celebrations, News, Successes

Recap from Last Year

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...to help us center in the work and �give us a place from which to grow

Go to: kahoot.it

Enter Game Pin: ____

ASCA Program Assessment

• All schools completed this on �April 17, 2019
• Assesses the degree to which we are aligned to the ASCA National Model
• Helps determine how “ready” we are for RAMP
• Shows growth from 2018 to 2019

ASCA Program Assessment Results

Great gains!

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(124%)

ASCA Program Assessment Results

HUGE growth!

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(592%)

ASCA Program Assessment Results

Growth!

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(175%)

ASCA Program Assessment Results

Growth!

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(68%)

ASCA Program Assessment Results

Need more support on these... tomorrow!

This is a year for...

• Building systems
• Practicing implementation
• Making mistakes
• Taking risks
• Collaboration
• Asking questions
• Showing IMPACT

Demonstrating how students are different as a result of our activities!

Grant-Aligned PD Outcomes for this Year

• ASCA-aligned comprehensive school counseling programs in place
• Schools are ready to RAMP (if they so choose, depending on district requirements)
• Sustainable systems are in place for the continued implementation of comprehensive school counseling programs moving forward

1. Go to menti.com
2. Enter code: _____

Change you hope to see in your SCHOOL COUNSELING program this year

Change you hope to see in your STUDENTS as a result of your SC program this year

Setting Our Own Professional Goals

Self-address your postcard and write:

1. Your “why” for getting into this work
2. Two specific goals you are setting for yourself this year that will help you accomplish your “why,” while becoming RAMP-ready
3. A strength you have or a word of encouragement that will help you to succeed at these two goals

Break time!

We’ll start again at 10:30am

Why: I am driven to show love by supporting students through the challenges of growing up

Goal #1: To get better at teaching classroom lessons rather than just giving information in the classroom

Goal #2: To deliver a rock star quality Flashlight presentation to my staff before June, demonstrating impact on students

Strength/Encouragement: I have some serious persistence and I don’t give up until I get it right :)

*EXAMPLE*

The NAME of our profession influences perceptions of competence�

• Infographic (next slide)
• Research Report
• Full Article: Zyromski, B., Hudson, T., Baker, E., & Granello, D. (2019). Guidance counselors or school counselors: How the name of the profession influences perceptions of competence. Professional School Counseling, 22(1), 1-10.

#thetitlematters

NEW!

Turn & Talk:

1. How might the name we use impact our students?
2. What changes might you advocate for within your SC program?

#thetitlematters

Activity | Elevator Speeches

Activity Instructions:

1. Develop two 30-second elevator speeches that answer each of the following questions:

What services do school counselors � provide to students? (Hint: MTMDSS)

What is the difference between “guidance� counselors” and “school counselors?”

• Deliver your speeches to a partner and get feedback �(feel free to use notes if needed, but aim to be notes-free)

�High Flyers: Prepare a few different versions tailored to different audiences (i.e. student, parent, administrator, school board member, etc.)

A few volunteers �will present to the large group!

RAMP

Recognized ASCA Model Program �

National recognition that honors the alignment of �your program to the ASCA National Model

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Why RAMP???

• RAMP research has yielded encouraging results about the potential impact of RAMP programs on student achievement, particularly at the elementary level.
• Students in RAMP schools have significantly higher overall student achievement, attendance rates, third grade reading achievement, and third grade, low-income-related achievement compared to state averages (Ward, 2009)
• Several studies suggest that fully implemented RAMP school counseling programs may have a positive impact on student achievement and achievement-related outcomes.
• RAMP-winning school counselors report that the process of applying greatly strengthened their ability to be effective and impactful school counselors.

...because students benefit!

Why RAMP???

• Letter of RAMP recognition sent to the principal, school board, and sup.
• Press release to individualize and distribute to local press or use on school’s website/newsletter
• Use of RAMP logo for business cards, letterhead, website, printed materials, etc.
• Recognition at the annual ASCA Annual Conference and two tickets to the RAMP Recognition Dinner
• Recognition in ASCA School Counselor magazine and on ASCA’s website
• Engraved plaque

ASCA 4^th Edition - RAMP Implications

Timelines:

Download the templates: third edition templates | fourth edition templates

Resources: https://www.schoolcounselor.org/school-counselors/recognized-asca-model-program-(ramp)/thinking-about-ramp

2022 is the first year the 4th edition is required

Creating a Team Strategy

• Why RAMP???
• Personal experiences
• Tips & tricks

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Working time to develop �your team’s strategy!

Whitney’s �“Data Courageous RAMP Story”

...a tale of grit and perseverance

“You have to RAMP”

“You are nowhere near ready.”

RAMP application review with a national reviewer!

53.4

54.0

Score needed to RAMP

What we got

Terri’s Road to RAMP!

Comfort Zone Exceeded!

Student Impact!

But I’m just a new counselor!

Leader in the state for Student Success!

You’re Hired . . .

Let’s RAMP!

RAMP Journey of Twists and Turns!

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Potential Roadblocks to RAMP

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Advisory Council - Aggressive Timeline

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Redefining school counseling at CACC

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School counseling staffing challenges

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RAMP Re-Submission Process

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Student Outcomes!

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Why RAMP?

• Accountability and collaboration for student outcomes
• Forces you to “own your data” to better serve your students
• Sustainability for a comprehensive counseling program
• Provides strength in advocacy for both the profession and students
• Elevates school counselors to leadership positions and provides validation of how we can positively impact systemic change

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Is RAMP right for our students?

• Why or why not?
• How might it benefit our students?
• How might it benefit our school counseling program?
• What hesitations do we have?
• What questions do we have?
• What might our timeline be if we do �want to RAMP?

We’ll start again at 12:45pm! Enjoy!

RAMP Application

= 12 Components

Rubric

RAMP Application

= 12 Components

Rubric

Examples from Kentucky

Absences of students in the attendance small group decreased by 15.6% from the first to second semesters!

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Williamstown Elementary School -

School Counselors Kasey Mason �and Katelyn Johnson

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Lincoln Elementary School

• Student Success Skills small group
• Targeted 4^th, 5^th, and 6^th grade students with F’s
• 45% decrease in the number of F’s from the 1^st quarter to the 4^th quarter, from 40 to 22.

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Dayton, Ohio

School Counselors Katrina Hacker & �Naomi Colliver

Cline Elementary School

• Tier 2 Ready to Learn Groups
• Targeted 2nd graders who struggled with behavior management
• Resulted in a 96% reduction �in behavior referrals!

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Cline Elementary School

School Counselor Amy Beal

Campbell County High School

• Small group that targeted students with 5 or more level 2 or 3 behavior referrals at the end of the first semester.
• Reduced level 2 or 3 behavior referrals by 71% by the end of the 2^nd semester (59 in the 1^st to 17 in the 2^nd).

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School Counselor Andrea Dobrozsi

Writing AWESOME

SMART Goals

Purpose of SMART Goals

• Define how the program’s vision and mission are accomplished
• Provides direction to the school counseling program (Program Goals)
• Contribute to the development of school counseling core curriculum
• Address implementation of closing-the-gap and small-group plans
• Address specific student outcomes

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SMART Goals

“SMART” can mean many things...

SMART Goals within the

RAMP Rubric - Exemplary

3.6.A Focus attention on a component of outcome data (achievement, attendance, behavior)

3-6.B Align with the school counseling program vision and mission

3-6.C Fulfill all criteria:

3.6.C1 Address achievement, attendance and/or behavior

3-6.C2 Are based on school outcome data

3-6.C3 Are written in SMART format (including baseline and target data)

3-6.D Are unmistakably linked to the school’s data and needs

3-6.E Are excellent statements about desirable student outcomes toward which the program is � willing to devote resources

3-6.F Do not include extraneous information within the goal statement

Template you can use to help you create your SMART goals: ASCA SMART Goals Template

Data to Consider

As you prepare to create your SMART Goal, consider the following:

• Identify outcome data (achievement, attendance, or behavior) supporting the need for your goal.
• Align with district/site strategic plans, goals, and key performance indicators (KPIs)
• Is there other data you can use to further �understand your data?

Access to district- and school-level data, district data

• What are your possible interventions �and strategies to address this goal?

Who?

What?

When?

Where?

How Long?

Competency Attainment Data

Achievement Related Data

Achievement Data

Process Data

Perception Data

Outcome Data

Attitudes

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Skills

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Knowledge

Behavior Change

Attendance

Discipline referrals

Parent Involvement

Homework completion

Course enrollment patterns

SAT/ACT Scores

Graduation rates

GPA

AP Tests

College prep

class completion

Hatch, T (2006)

Tier 1 Core Curriculum Lessons

Tier 2 Intentional Intervention

Hatching Results Conceptual Diagram

Use of Data pg. 82

June 2019

the % of 8th graders with 2 or more F’s

decrease

10

20 students

18 students

School Report Card

SMART Goal Development Example

• Decrease behavioral referrals.
• Decrease bullying behavioral referrals.
• Decrease bullying referrals from 40 to 36.
• By May 2018 decrease bullying referrals from 40 to 36.
• By May 2018 decrease bullying referrals for 8th grade students from 40 to 36.
• By May 2018 decrease bullying referrals for 8th grade students by 10% from 40 to 36.
• By May 2018 decrease second semester bullying referrals for 8th grade students by 10% from 40 to 36.
• By May 2018 decrease second semester bullying referrals for 8th grade students by 10% from 40 to 36 as compared to second semester of 2016-2017 school year.

Examples of SMART Goals

• By the end of the second quarter, the overall number of unexcused absences for students in the fifth grade will be reduced by 10% from 78 to 70.
• By May 2018, students with 5-or-more behavioral referrals (not including tardies) at the end of the second quarter will reduce their behavioral referrals by 20% from 145 to 115.

Not So SMART Goals

• By Spring 2019, the students at Smith High School will raise their attendance.

• By Spring 2019, eighth graders at Rock Grove Middle School will increase their attendance by 25%.

• By Spring 2019, fifth grade students will increase their average resiliency score by 10% from a mean of 2.6 to 2.9.

• By October 2018, third grade students will increase their MAP scores by 25% from 112 to 140.

SMART Goals Practice

Turn these statements into SMART Goals:

• Increase our graduation rate

• Increase the % of students reading at proficiency

• Decrease the number of behavior referrals

• Reduce the need for credit recovery among freshman

• Increase the attendance rate of students in K-2 grades

CCCEC SMART Goals from 2018-19

SMART Goals Reflection

Reflect upon and discuss the following:

• What SMART Goal did you set?
• What was your rationale for selecting this goal? What data metric contributed to your setting this goal?
• What are your next steps? What actions will you take upon getting back to your school building?
• What problems or issues did/are you facing in developing SMART Goals?

SMART Goals Scoring Activity

1. Trade your school counseling program SMART goals with another school (and you take theirs)
2. Score the school’s SMART goals, using the RAMP rubric, and write helpful feedback
3. Trade back
4. Review your feedback and discuss, make tweaks, etc.

www.schoolcounselor.org/asca/media/asca/RAMP/Rubric.pdf (p. 3)

Annual

Agreements!

Click here for template! p. 201

How comfortable are you explaining the Annual Agreement to someone else?

Not at all comfortable

Very

comfortable

• Core curriculum
• Individual student planning
• Responsive services
• Consultation and collaboration
• Referrals

Themes

• Advocacy
• Leadership
• Collaboration
• Systemic Change

• Annual agreement
• Advisory council
• Use of data
• Action plans
• Calendars
• Use of time

• How are students different as a result of the school counseling program?

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• Beliefs
• Mission, Vision
• Standards

Remember, the purpose of implementing the ASCA Model is to do MORE school counseling!

Collaboratively created by each school counselor �and the supervising administrator

Supports formal discussion and mutual understanding

Insiders tip: Be sure to keep agendas and meeting minutes from your meetings with administrators that show the content of these meetings.

Ideally signed by both parties

before the school year begins

Facilitates greater understanding of:

• The school counselor’s role
• Implementation of a comprehensive school counseling program

Helps to set clear expectations related to:

• Program goals
• Use of time
• Responsibilities
• Professional development
• Teaming
• School counseling program management

Tool

...for the school counselor to spend their time engaging in activities that will impact student achievement in clear and measurable ways!

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Give focus to the school counseling program

Based on outcome data

Aligned to the school’s goals

This page should be identical for all school counselors in a building

The image is linked to the template!

Should be an honest and realistic plan for your overall use of time for the school year

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May vary from counselor to counselor in a building

Alignment to the ASCA National Model takes time...Baby steps are often a great way forward!

Insiders tip: Be sure that the weekly calendars show a time distribution that aligns with what is listed here on your annual agreement!

List all major trainings, PD, conferences, workshops, etc.

Representative group of stakeholders who review and advise the school counselor on the implementation of the school counseling program

The content of these responsibilities may differ by school counselor!

Consider all teams, committees, and external partnerships in which you will participate

Don’t have a budget? This is a great advocacy tool! :)

Sign before the 1st day of school!

• Schedule a time to meet with your supervising administrator before school starts
• Use as a platform for having a meaningful discussion about the school counseling program and your roles/use of time
• Be able to articulate how every item/component helps you to impact student outcomes
• Align to the school’s mission and goals
• Finesse, tact, & diplomacy get better results
• Allow for some negotiation (remember: baby steps!)
• Stretch yourself toward a purer implementation of the ASCA National Model and MTMDSS

Supported Working Time

1. Complete your Annual Agreement template (these were already due, so they are likely done)
2. Schedule a time to meet with your �administrator within the next few weeks

High Flyers:

• Self-score your annual agreement, using the RAMP rubric
• Review an elbow partner’s completed template and provide feedback, based on the RAMP rubric

Upload Lesson Plan to The Appropriate Grade Level Folder at:

bit.ly/ElkhartCountyLessons

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• Finalize and submit a lesson plan (for 20% local needs) to the Hatching Results Shared Resources in the folder for your school district
• Complete an Annual Agreement
• Complete an Annual Calendar
• Begin T2 action plans and lesson plans
• Implement action items around “guidance” vs. “school counselor” terminology
• Set up necessary conversations with support staff about roles, ethics, models, responsibilities, systems, etc. to complete Roles of Student Service Providers

How to title your lesson plan document when uploading to the folder…

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Grade. Topic. School Name

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(Example: 6.Social Media.XYZ Middle School)

Homework Check-In

From April 17, 2019

Objectives Review

We are now able to…

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• Explain the Hatching Results PD outcomes for 2019-2020 �and discuss implications for our work
• Deliver a variety of “elevator speeches” on school counseling practice
• Complete an annual agreement and schedule the conference within the next month
• Create a team strategy for submitting a RAMP application

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On your drive home, think about...

Words and phrases that describe what you hope your students will be in 5-15 years as a result of your work

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Tomorrow...

• Beliefs and Vision
• Advisory Councils
• Assessing our Annual Calendars
• Corporation Debrief Time (3:00-3:30pm)

• Program mission statement, calendar
• Use of Data book
• Laptop

CONTACT US!

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Brett Zyromski: bzyromski@gmail.com

Whitney Triplett: whitney@hatchingresults.com

Terri Tchorzynski: terri@hatchingresults.com

Evaluation Link:

bit.ly/elkhart9172019

We’ll start tomorrow at 8:30 a.m. :)