SAP Material Management
Purchasing Info Record
and Price in
Purchase Requisition
This presentation discuss in the
Purchase Requisition
Summary of what we have for SIMULATION:
Material M100-V with “V” (MAP) at $10.00 (statistical “S” price is $11.00)
Material M100-S with “S” (STD) at $20.00 (statistical “V” price is $21.00)
Material M100-V Purchasing Info Record Price is $12.00
Material M100-S Purchasing Info Record Price is $22.00
Material Group ZT00 Purchasing Info Record Price is $30.00
Material M100-V
Price Control “V” (MAP)
Moving price $10.00
Standard price $11.00
Since material is “V”
Standard Price is Statistical
Material M100-S
Price Control “S” (Std Price)
Moving price $21.00
Standard price $20.00
since material is “S”
MAP Price is Statistical
Material M100-V
Info Record 5300007120
Vendor 1000
Plant 1000
Price $12.00
Material M100-S
Info Record 5300007121
Vendor 1000
Plant 1000
Price $22.00
Material Group MT00
Info Record 5500000287
Vendor 1000
Plant 1000
Price $30.00
material M100-V Price Control is “V”
Your PR may or not have a VENDOR, SAP design is to always to get from material master price depending on the Pricing Control. This price is usually for Release Strategy
Before assign vendor to PR, the system already get price from material accounting view
In the PR,
perform Source Determination for material M100-V
Since only one source of supply, system automatically assign the info record. The purpose of PIR is only to locked into the PR and not copy price to PR. When convert PR to PO, the info record locked in here will be used to get price to the PO item.
material M100-S Price Control is “S”
Your PR may or not have a VENDOR, SAP design is to always to get from material master price depending on the Pricing Control. This price is usually for Release Strategy
Before assign vendor to PR, the system already get price from material accounting view
In the PR,
perform Source Determination for material M100-S
Since only one source of supply, system automatically assign the info record. The purpose of PIR is only to locked into the PR and not copy price to PR. When convert PR to PO, the info record locked in here will be used to get price to the PO item.
When you enter a NON-STOCK scenario in the PR without MATERIAL, there is no accounting view price to read from.
And you may not have a VENDOR assigned YET. You will have to enter the Valuation Price manually (as an Estimate) for the Release Strategy….
You may not even assign a Fixed Vendor to the PR, why ?
because next step of the PR may be RFQ and not necessary a PO.
So, the Estimated Price entered here is for Approval purposes and has nothing to do with the Purchasing Info Recored.
At this stage without a FIXED vendor for this item 30 of the PR, you may even SAVE the PR for approval (Release Strategy activation)
If you decide to enter a FIXED vendor ?
First reaction from the system is asking for the Pur.Org
Try to SAVE without a PIR
SAP allows you to SAVE the PR
You can manually enter the PIR or “F4” to search for it
I use “F4” and locate Info Record search via Material Group here...
Double-click
Material Group Info Record
Note the assignment of the PIR do not update the Estimated Price here...
I am creating the exact same scenario in item 40 with estimated price $40 but I will only assign the Fixed VENDOR BUT wihout the PIR
Only the FIXED vendor is entered, (no PIR) SAVE the PR now.
Item 30
PIR assigned
ME53N
Item 40
no PIR
ME53N
Note both the material master PR items reads from the PIR
You must be very careful here, for MATERIAL master based item (STOCK scenario), it does not matter if you assigned a PIR or not in the PR, the system will NEVER read the price from the Valuation Price field in the PR. It always expect price from Purchasing Info Record.
Item 40 has no PIR, so the system uses the estimated price from the PR
In the case of Non-STOCK (without Material) is DIFFERENT, if you DID NOT assign an INFO RECORD in the PR, the system will ADOPT the price from the Valuation Price field in the PR, and give you this message at the BOTTOM of the screen….
Notice Item 30 was assinged with PIR, so it will take the price from the PIR
Bear in mind that both item 30 and item 40 is the same scenario except item 40 do not have a PIR !
In this example, I create a STOCK scenario with material M100-V, the system get the price from the Material Master MAP price as explained earlier…
BUT no FIXED vendor will be assigned for this PR.
$10 from MAP material master
DRAG this new PR
STOCK sceneario
without Info Record
in the existing PO
Notice, despite not being assigned with an INFO RECORD in the PR, for STOCK scenario, the system always try to search for PIR and locate the price from the PIR (it will never get the price from the PR’s Valuation Price field)