SEAC Meeting �October 13^th 2026

• Request for back up secretary for tonight’s meeting
• Approval of October Agenda
• Approval of September Minutes
• Attendance and Introductions

- Name and school, optional: child with IEP/504 grade level

SEAC Leadership Update

• ”Sticky notes”
• New member folders
• At-Large School Board position filled, David Storm
• Rio District School Board position vacant
• Ashley updated School Board related to Berkley Group on 10/8/26
• Role of SEAC reps
• Chain of command for questions

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Roles of SEAC Representatives

• Attend meetings
• Review material
• Provide perspective (school wide not just individual)
• Participate in meetings
• Connections (principals, PTO, SPED at school, etc)
• Help with information dispersal

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Chain of Command for Individual Questions

• SPED teacher
• Case manager
• Principal
• SPED coordinator
• ACPS SPED leadership
• School Board
• Superintendent
• Parent Resource Center****

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Updates from SEAC reps on other Committees

Update from ACPS SPED Leadership�and Presentation/Protocols

Results from Survey – other slide deck

310 total

Last year: 359

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- How often does your SPED teacher communicate with you vs. How often does your Case Manager communicate with you

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- SPED helping in literacy

- GenEd helping

- When you have concerns questions

- What is working

- What is not working (progress monitoring)

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Possible Topics for annual report to the School Board

• TA support
• Co-planning time
• Access to OT, PT, and Speech therapy
• Consistency across the division
• Communication and progress monitoring
• School psychologist hire (did comparison with other school divisions, did a market comparison with pay, also applies to other SPED positions) – what are our ratios compared to “standard”/recommendations (1 to 500)
• Equity measures for SEAC members
• MTSS support to follow up and continue support (currently in overhaul/draft)
• Accessibility to buildings and in buildings

Who wants to help write the report?����Who wants to help present to the School Board?�

Public Comment and other Questions

• Agency used to hire SPED staff – questions answered by Human Resources via Ashley (next slide)
• Questions raised related to Berkley Group Report
• Accessibility issues with Capital Improvement Project planning

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Q: Which agency or program did/does ACPS use and the scope of these placements?

• HR reviewed several J1 (Cultural Exchange) Visa providers currently under contract in the state of Virginia with school divisions to recruit and bring international teachers.  Intalage was selected and already had a contract with Spotsylvania County.  Intalage recruits teachers from a variety of countries, not only India.

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Q: What qualifications and Virginia licensure requirements apply?

• As with all teacher openings, principals were provided resumes and interviewed candidates to select – principals chose the best candidate from the mix – either candidates who applied to their posting or candidates offered by Intalage.  Every Intalage placement was selected by the principal or assistant principal. Virginia licensure is required, and Intalage works with HR and the Va Dept of Education to ensure compliance with licensure.

Q: What onboarding, mentoring, and ongoing classroom support are provided?

• One of the reasons Intalage was chosen is because the company employs former school principals to assist with developing and supporting the teachers.  This includes professional development outside of the school day, observations with feedback, and if needed, direct assistance with planning instruction.

Q: Where should families direct questions or concerns about these arrangements?

• Families with questions or concerns about any teacher should direct those questions to their school principal, who oversees and supervises the staff.  HR will continue to work with principals related to the performance management of staff and will communicate with the Intalage team related to the performance of the teachers they sponsored.

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• Ashley and Leslie working on responses
• Some questions are related to items that SEAC has had in our annual report
• Some questions ask for clarification of how the current systems works and how/when/what changes will be made
• Some questions will be helpful with making improvements:
• 15. Is every family told in writing who their child's case manager is, what that role covers, and who else is on the IEP team? (R9)
• 20. Could families get a plain-language description of each Base program (A, B, and C): who it serves, what it provides, and which schools have it?

Next meeting:

• Vote on December meeting
• Review and edit draft of annual report
• Vote on draft
• Discussion on ways to get transition information to families and staff
• Monthly SEAC blurbs or just next meeting notices
• Topics for Spring meetings
• Public comment from October meeting, not complete due to time

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