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UMD public resources

One Stop Student Services

Academics > Graduation

Staff resources

Registrar Resources

Record services > Degree clearance

Communication plan (OTR managed)
Student Views: Application, Commencement RSVP (OTR managed)

Diplomas (TC ASR managed)
Honors reporting (OTR w/ departments)
Change of graduation term requests (OTR managed)
Ugrd requests for an expedited degree review (OTR managed)

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Student Questions about “Graduation”

Apply to graduate
Commencement RSVP
Degree status

happy & not yet

Diploma

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Apply to Graduate & Commencement RSVP

Staff resource: Student View - Apply to Graduate & Commencement Questionnaire

Graduation Application (delivered PeopleSoft functionality)

Students access at 90 + cumulative credits; fully accepted into one or more majors.

Work around for students below the credit benchmark; however, seeking to participate in Commencement ceremony.

Student contacts OTR via umdreg@d.umn.edu

Students can confirm application, via MyU degree status

Commencement RSVP (designed by OTR and ITSS)

Student has Expected Graduation Term + database refresh, the RSVP form will be available to the student
Students can confirm RSVP anytime by accessing the RSVP form again

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Diploma

Staff resource: UMD Diploma Communications

What is on a diploma?

Academics > Graduation > Your diploma

When are diplomas sent?

Academics > Graduation > Your diploma

Where is my diploma?

Registrar Resources > Record services > Degree clearance >

UMD Diploma Communications

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Communications

OTR (including TC) > Student

Web-based
Email

Marketing Cloud
Comm Gen

(Student Center)

OTR > Staff > OTR

PeopleSoft!

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OTR > Student

Web-based Graduation Communications

DL Registrar Graduation Communication Timeline

MyU content

All matriculated UMD students
UMD Student View of MyU Degree progress tab

Note: Content may need to be adapted based on outcomes of TADA project

(phase I, II, or beyond)

One Stop Student Services web content

Apply to graduate
Checklist for undergrads

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OTR > Student

Email-based Graduation Communications

DL Registrar Graduation Communication Timeline

Before end of graduation term email communications

Communication plan

Emails sent to all UMD students with 75 + cumulative credits
Managed by the Office of the Registrar

Diploma status

UMD Diploma Communications
Managed by the Twin Cities Office of the Registrar (One Stop Student Services)

End of Term!

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OTR > Student

Email-based Graduation Communications

DL Registrar Graduation Communication Timeline

After end of graduation term email communications

Happiest path!

Diploma status

UMD Diploma Communications
Managed by the Twin Cities Office of the Registrar

(One Stop Student Services)

“Not yet” path

Student Milestone & email via Comm Gen

Graduation support PMAP
Managed by the Office of the Registrar

End of Term!

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End of term: Degree clearance

Overview

Grades due (3 business days); academic record clean up
Registrar review of term degree candidates
“3 paths” for discussion today:

1) Degree requirements are complete > Cleared, then awarded

2) Degree requirements are not yet complete >

3) ...Eventually! Degree requirements are complete >

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Happiest Path =

Degree requirements are complete!

Resource: Diploma communications

Communications are available to UMD users via the Student Service Center (Student) > Communication Center > Completed Communications

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“Not yet” = Incomplete degree requirements

Resource: Milestone for Incomplete Degree Requirements

Degree Milestone - What’s the same? What’s different?

Milestone = Degree Degree Candidate

Not complete row(s) with details
Complete row when degree

is “cleared”

Internal view in Milestone
Communication Center

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“Not yet” Email communication

Timing: Monday AM
Email triggered by new row on student group.
Each time the record is updated, a new message is sent.
Milestone message will have additional instructions:

Where to send your transcript
Review APAS, contact college
How to resolve an ‘I’
How to request a second review of degree requirements

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Degree status? Enter...Graduation Tracking!

What is Graduation Tracking?

How are we using this tool?
When are we using this tool?

Path: Main Menu > Records and Enrollment > Graduation > Graduation Tracking

End of Term!

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So, let’s see it!

Path: Main Menu > Records and Enrollment > Graduation > Graduation Tracking

This delivered page is built to support services and functions of “Graduation”.

How can this help?

OTR > Staff > OTR > Staff
Clearing & awarding degrees
Collaboration
Transparency

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Major components

College & degree
Review status
Notes
Honors

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How can One Stop use this?

What is the Graduation Review Status?

Resource: One Stop Student Services Graduation Supports PMAP

Not approved to award degree

Other?

Approved to award degree

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Staff FAQs

Diploma/degree name & Commencement RSVP

The student provided Degree/diploma name in MyU will populate in the Commencement RSVP and program

If no degree/diploma name is provided, the primary (legal) name is used

Request to change graduation term

Turn off gmail default account when students can’t access form
Each request is reviewed (APAS degree audit, progress, etc.)

No request is automatically accepted

Beginning March 3, 2021: If request is approved, no communication will be sent to students. Students are directed to view their MyU's Graduation Status page, https://z.umn.edu/myugradstatus

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Staff FAQs

Awarding of degree & holds

In instances where a student has a hold that impacts the releasing of academic information (transcript, diploma), degrees are awarded as normal.
When students resolve their hold(s), a diploma will be printed and corresponding messages will be sent.
See the communications in the Student Service Center > Communication Center