RESEARCH FOUNDATION�HUMAN RESOURCES��NEW HIRE ORIENTATION

AGENDA

• Welcome!
• HR Introductions
• Within your first 30/60/90 days
• Time Reporting
• Leave of Absence/Accommodation Requests
• Benefits Packages
• Paid Time Off
• Wellness Programs
• Mandatory Trainings and Certifications
• Hiring Manager/Employee Best Practices
• FAQ’s

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WELCOME �to the Research Foundation at Binghamton University

The Research Foundation at Binghamton University provides essential administrative services that enable Binghamton University faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines including Artificial Intelligence, Clean Energy, Biotechnology, Longevity, Substance Addiction, Nextgen Quantum Computing, Environmental Health, and Resiliency. 

The RF works with the academic and business leadership of SUNY campuses to facilitate research and discovery by administering sponsored projects and delivering intellectual property and technology transfer services that fuel innovation and move ideas and inventions to the marketplace. The RF is a private non-profit education cor­poration that is tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3).

THE RESEARCH FOUNDATION AT BINGHAMTON UNIVERSITY�HUMAN RESOURCES

Adam Chavez

Director

CHAVEZA@BINGHAMTON.EDU

Emily Hermanovitch

Assistant Director

EHERMANO@BINGHAMTON.EDU

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Nicole Gorman

HR Associate

NGORMAN@BINGHAMTON.EDU

Aileen Ferro

Administrative Assistant

AFERRO@BINGHAMTON.EDU�

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Brianna Burgess

HR Assistant

BBURGESS1@BINGHAMTON.EDU

Jaime Silveri

HR Assistant

JSILVERI1@BINGHAMTON.EDU

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Main Office Line: (607) 777-4264

RF HR OVERVIEW

The Office of Human Resources provides essential support for employees funded by sponsored programs. Its responsibilities include processing appointments, conducting new employee orientations, maintaining personnel records, and overseeing leave management. The office ensures compliance with policies across the Research Foundation, SUNY, and University systems, while also managing payroll, benefits, and time reporting. Additional services include job classification and compensation guidance, employee relations support, and access to training and development resources.

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Normally the largest expenditure area in a sponsored award is personnel costs. Staff members in Sponsored Funds and Sponsored Programs work together to be sure that proposals properly classify personnel, as well as budget sufficient salary.

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The Associate Vice President for Research is responsible for policy matters associated with RF employment and ensuring that all appointments are consistent with Research Foundation, SUNY and University guidelines..

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WITHIN YOUR FIRST 30 DAYS

• RF ID number
• The RF HR office will create an RF ID number that will be emailed to you. If you did not receive an RF ID number, please contact HR at (607) 777-4264.
• Your RF ID gives you access to Employee Self-Service:
• Enter direct deposit
• View tax withholdings and W-2s
• Enter timecards and view PTO balances
• Change personal information (mailing address etc.)
• BU E-mail
• The RF HR office will complete an account request form then ITS creates the account and emails the employee their information
• BU Employee ID
• Obtained at the Admissions Office after BU email address/PODS account is created
• Parking Permit
• Must purchase an annual permit from the Parking Services office

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WITHIN YOUR FIRST 30, 60 AND 90 DAYS

The first days, weeks, and months of a new job are filled with excitement, a wealth of information, and many questions.  Our website provides key information new employees should know to excel in their roles at the RF and a roadmap to help determine when to tackle each new on-boarding task.

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• Learn More about the Research Foundation
• Top 10 Perks of Working at the RF
• RF Brochure
• Benefits website (contact HR for specific questions)
• Payroll Guide

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TIME REPORTING

It is required that all employees complete timecards within Employee Self Service. You will receive an automated e-mail reminder the Monday following payday, as well as an e-mail reminder from the HR office if your timecard is still outstanding the Friday following payday.�

• Exempt Employees
• Paid current
• Complete monthly timecards for time not worked
• Non-Exempt Employees
• Paid current
• Complete bi-weekly timecards for all hours worked (to the nearest quarter hour) and not worked (charge PTO)
• Hourly Employees
• Paid on a 2 week lag
• Complete bi-weekly timecards for all hours worked (to the nearest quarter hour) and not worked (charge PTO)
• Insufficient PTO Balances and Non-Worked time
• HR must be notified as soon as possible if you are out of work and do not sufficient PTO balances
• Charging “Non-Worked Hours” requires prior HR approval
• Most instances will result in an overpayment

PAID CURRENT/LAG

• Hourly employees are paid on a lag
• If your assignment begins on August 2, you will submit a timecard on August 13 by August 17 and a paycheck will be issued on August 27.�
• Salaried Exempt and Non-exempt employees are paid current
• If your assignment begins on August 2, a paycheck will be issued on August 13 for hours worked through end of day August 13
• This means that on pay day you are paid for time worked leading up to and including that pay day.
• If you do not have accruals to cover any time you did not work you have been overpaid.
• If you are late in submitting timecards and they are submitted later and approved resulting in a negative balance of PTO you have been over paid.

INSUFFICIENT PTO, LEAVE OF ABSENCE, �& ACCOMMODATION REQUESTS

• Insufficient PTO Balances and Non-Worked time
• HR must be notified as soon as possible if you are out of work and do not sufficient PTO balances
• Charging “Non-Worked Hours” requires prior HR approval
• Most instances will result in an overpayment if HR is not notified

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• Leave of Absence
• You may qualify for a paid leave of absence to care for yourself or a qualifying family member. Please notify HR as soon as possible to determine if you are eligible
• A doctors note is required if you are out of the work for 5 or more calendar days charging PTO sick

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• Accommodation Requests
• HR must be made aware of any accommodation requests (light duty) as soon as possible so that we can work with your supervisor to determine an appropriate plan of action

BENEFITS PACKAGES

• Medical, Dental, and Vision
• Eligible after 28 day waiting period, must enroll within 60 days
• Enroll yourself, your spouse, and dependent children (up to age 26)
• 403(B) and 403B (Roth)
• Elect contribution with no waiting period
• 7% salary employer contribution (403B) after 1 year of service
• Flexible Spending Accounts
• Healthcare spending accounts
• Dependent care spending accounts (with employer subsidy)
• Short-Term Disability
• Can be purchased in $100 increments (not to exceed the lesser of $2,000 or 60 percent of salary).
• Company Provided Benefits
• Basic Life Insurance, Accidental Death & Dismemberment ($50,000)
• Long Term Disability

PAID TIME OFF

* Vacation time is not available for use until 6 months of service

WELLNESS PROGRAMS

• Personify Health
• Enroll and track activity, personal challenges, rewards and social connections
• Use wearable devices or use devices with blue tooth adaptability
• Ability to earn cash or gift cards annually
• Gym Reimbursement
• Employees enrolled in Anthem BlueCross Traditional or Deductible plans are eligible for up to $400 gym membership reimbursement
• Employee Assistance Program
• This is a valuable, confidential benefit dedicated to supporting and enhancing the total well-being of faculty and staff to create a healthier workforce resulting in resilient communities both on and off campus by providing assessment, referrals and consultation.
• EAP is available to meet with employees via Zoom for video or phone sessions Monday to Friday from 8:30 a.m. to 5 p.m. Please email for an appointment at: eap@binghamton.edu or call x76655.

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MANDATORY TRAININGS AND CERTIFICATIONS

• Code of Conduct/Employee Handbook
• Must be certified upon new hire and annually thereafter
• Compliance Training (Annually)
• You will receive an e-mail request to access 9 online tutorials:
• • BU Preventing Sexual Misconduct (Title IX)
• • BU HazCom/Right To Know
• • BU Workplace Violence Prevention and Domestic Violence in the Workplace
• • BU Preventing Discrimination and Harassment
• • BU Internal Controls
• • BU Cyber Security Awareness
• • BU Fire Safety
• • BU Ethics
• • BU Title VI

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PROFESSIONAL DEVELOPMENT

• The Research Foundation encourages ongoing learning and development of its employees and is committed to providing assistance and resources that allow employees to develop professionally.
• Register for Seasonal Learning Series Programs
• Participate in the Rapid Ramp Up
• Join the Mentoring Program
• Apply for the next RF Elevation Sessions or register for an upcoming Leading People Responsibly
• Participate in RF and Enterprise-Wide Subcommittees/Focus Groups or Design Teams
• Ask to be put on one and consider this as an opportunity for your learning and visibility.
• Ask to be an Open Chair
• Ask to attend a team meeting or board meeting as an Open Chair.
• Participate in Self-Directed-Experiential Learning
• Participate as a Subject Matter Expert in a Webinar or Virtual Learning Event. Watch one of the 80+ archived Learning Tuesdays, or other courses on RF’s YouTube Channel. Initiate a CO or Campus training. Tour another campus.

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For more information, view the Professional Development Plan Worksheet!

FAQ’s

• Do I need to submit timecards in order to be paid?
• Hourly employees must submit timecards in order to be paid. Non-Exempt and Exempt employee timecards do not generate pay, however they are required to be submitted timely for auditing purposes.
• I do not have sufficient PTO balances. What should I do?
• Please contact HR as soon as possible. You may qualify for a leave of absence or we can pull you from payroll for that day to prevent an overpayment.
• How do I know if I am eligible for benefits?
• You will receive an e-mail from rfbenefits@binghamton.edu with eligibility and enrollment information. You may also contact our office to discuss eligibility!