IMPROVING PRE-PREGNANCY CARE (PPC) AMONG PATIENTS WITH DIABETES AND HYPERTENSION AT HEALTH CLINICS IN KUALA MUDA DISTRICT, KEDAH.
DISTRICT SPECIFIC APPROACH
PKD KUALA MUDA 2016/2017
Facilitator:
Dr Hasniza Bt Hasim
Group Members:
Dr Azira Bt Azmi
Dr Norliza Bt Mohd Sabri
Dr Nur Mahfuzah Bt Mohamed Fauzi
KJK Che Zaiton Bt Yahaya
KJK Rosmiza Bt Khazaid
JK Norazdliza Bt Azmi
PROBLEMS IDENTIFICATION:
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PROBLEMS VERIFICATION:
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PROBLEMS PRIORITISATION (SMART criteria):
Bil | Problems | CRITERIA | ||||||
| | S | M | A | R | T | TOTAL | RANKS |
1 | Increasing trend of anaemia cases among pregnant mothers at 36/52 POA. | 31 | 30 | 29 | 31 | 28 | 149 | 2 |
2 | Low percentages of intervention among reproductive age women registered under Pregnancy Care Clinic (PPC) at health clinics in PKD Kuala Muda. | 32 | 31 | 29 | 30 | 29 | 151 | 1 |
3 | High rates of severe neonatal jaundice (target 50/10000). | 35 | 26 | 28 | 26 | 27 | 142 | 4 |
4 | Low percentages of diabetes patient with proteinuria started on Ace-inhibitor. | 24 | 24 | 24 | 24 | 22 | 118 | 5 |
5 | Low percentages of case detection rate (CDR) for pulmonary tuberculosis among high risk patients. | 33 | 31 | 30 | 27 | 27 | 148 | 3 |
| | No of Voters: 7 (program leader) | ||||||
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RE-DEFINE TOPIC
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RATIONALE SELECTION OF TOPIC
SERIOUSNESS | In PKD Kuala Muda, Pre-pregnancy care (PPC) has been implemented since 2011. The numbers of women in reproductive age group with chronic illness such as diabetes and hypertension showed increment. However, percentages of client given interventions was very low and reducing from 18% to 14% in 2013 to 2015 respectively. High risk clients on contraception was also low with average of 19% over 3 years. |
MEASURABLE |
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APPROPRIATENESS | All staffs in health clinics must follow “standard PPC guidelines” in implementing PPC at their clinics. Standardisation in methods of screening and registration, planning of appropriate interventions, traceability of clients card and reassessment in 6 months will be implemented. |
REMEDIABLE | Standardisation of procedure will start with educating the staff and adherence to proper guidelines will be monitored by monitoring the indicators as above. |
TIMELINESS | Reassessment of PPC client’s intervention will be done within 3 and 6 months |
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STUDY VERIFICATION:
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LITERATURE REVIEW
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PROBLEM STATEMENT
Low percentages of intervention among reproductive age women registered under PPC at health clinics in PKD Kuala Muda
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CAUSE-EFFECT ANALYSIS
Low percentage of intervention among reproductive age women registered under
PPC
Poor management of PPC
Poor identification and registration of PPC clients
Inadequate advice to clients – poor practice of PPC.
Inadequate knowledge of staff
HCW attitudes towards PPC
Human resources
No specific staff incharge
High numbers of patients
High workload
Shortage of staf
Poor community
involvement
Inadequate knowledge of clients
Attitude
Poor identification of PPC card
No registration number
No tagging
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No standardised PPC guideline
CAUSE-EFFECT ANALYSIS
Low percentage of intervention among reproductive age women registered under
PPC
Poor management of PPC
Poor registration of PPC clients
Inadequate advice to clients – poor practice of PPC.
Inadequate knowledge of staff
HCW attitudes towards PPC
Poor identification of PPC card
No registration number
No tagging
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No standardised PPC guideline
Perinatal Manual Care 3rd Edition, MOH, 2013
IMPROVISATION
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PROCESS OF CARE
NCD
Screening of reproductive age women between age 15-49yo with BSSK form
Registered?
Yes
No
Referral to MO
Registration
JK/JM at screening counter
Fill up PPC 1/2010 form
Entry point to PPC
Tagging?
Yes
No
Tagging process
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CONSULTATION
History taking
Physical examination
Laboratory investigation
Identification of Appropriate Interventions
Optimization of illness
Advice lifestyle modifications
Optimization of Treatment
Referral to appropriate personal
Stamp PPC on OPD card, use PPC 2010 OPD card
Advice and Initiation of contraception
Update PPC registration book on every TCA
MODEL OF GOOD CARE
Step | Process of Care | Criteria | Standard |
1 | Screening of diabetes and hypertension patient. | Diabetes and hypertension women within reproductive age of 15 to 49 years old excluding patient that has menopause or had undergone BTL/ hysterectomy. - BSSK form. | 100% |
2 | Registration | All patient eligible registered in PPC Registration Book and tag with pink tag with written registration number at the side of DM/HPT book. | 100% |
3 | Refer client to Medical Officer (MO) | MOs in health clinics | 100% |
4 | History taking, physical examinations and Laboratory investigations | - Filling of PPC form by MO
| 100% |
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Step | Process of Care | Criteria | Standard |
5 | Identification of appropriate interventions | Depending on examinations findings
| 100 % |
5.1 | Optimisation of Illness | E1.1: Optimisation of treatment to achieve optimal control according to DM and HPT CPG
| DM 30% HPT 50% |
E1.2: Referral to other personal to achieve good DM and HPT control
| 50% | ||
5.2 | Advice on contraception | Client is advise on suitable contraception according to medical eligibility criteria (MEC) and contraception is prescribed according to client’s preferences. Priority given to CODE 1 contraception. | 100% |
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Step | Process of Care | Criteria | Standard |
5.3 | Advice lifestyle modifications | Client is advise on healthy lifestyle which includes:
| 100% |
6 | Update PPC registration book on every TCA | All clients undergoing follow-up must be updated on any intervention given during consultation in PPC registration book. | 100% |
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QA STUDY
INDICATOR & STANDARD OF �QA STUDY
No | Indicator | Formula | Standard |
1 | % of diabetes and hypertension patient registered | No. of patients with DM/HPT registered -------------------------------------------------------------- X100 No of with patients with DM/HPT audited | 100% |
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INDICATOR & STANDARD OF QA STUDY
No | Indicator | Formula | Standard |
2 | % of PPC clients given intervention | No. of PPC clients with DM/HPT given intervention -------------------------------------------------------------------- X100 No of PPC clients with DM/HPT | 100% |
3 | % of PPC clients received optimisation of illness |
No of PPC clients with DM/HPT being optimised ------------------------------------------------------------------------------------- X100 No of PPC clients with DM/HPT | 100% |
(2) PPC clients achived target: No of PPC clients with HbA1C ≤ 6.5% or BP <140/90mmHg ----------------------------------------------------------------------------------------- X 100 No of PPC client with DM/HPT | 30% DM 50% HPT | ||
% of Referral to other specialties. | (3) Referral to other personal/specialties for optimisation of illness: No of PPC clients referred to other specialties for optimisation of illness ------------------------------------------------------------------------------------------- X 100 No of PPC clients with DM/HPT | 50% |
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INDICATOR & STANDARD OF QA STUDY
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No | Indicator | Formula | Standard |
4 | % of PPC clients given advice on contraception | No. of PPC clients with DM/HPT given advice on contraception --------------------------------------------------------------------------------- X 100 No of PPC clients with DM/HPT | 100% |
5 | % of PPC clients given advice on lifestyle modification:
| No of PPC clients with DM/HPT given advice on lifestyle modification --------------------------------------------------------------------------- X 100 No of PPC clients with DM/HPT | 100% |
KEYWORD DEFINITION OF QA STUDY
KEYWORD | DEFINITION |
PPC INTERVENTIONS | A set of intervention that aim to identify and reduce risk for women in reproductive age with chronic illnesses to achieve safe and successful pregnancy. It includes optimisation of illness, advice on appropriate contraception and lifestyle modification.
|
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MAIN OBJECTIVE OF QA STUDY
To increase percentages of interventions given to PPC clients in with diabetes and hypertension by means of optimisation of illness, advice on contraception and lifestyle modifications.
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SPECIFIC OBJECTIVES OF QA STUDY
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METHODOLOGY OF QA STUDY
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2
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METHODOLOGY OF QA STUDY
Type of Study | Cross-sectional/Card Audit |
Study Population | Women in reproductive age of 15 to 49 years old with DM and HPT |
Sampling Method | Simple Random Sampling of DM and HPT card. Sample size = approx. 370 cards (calculated via sample size calculator with CI = 95%) |
Study Period | 22nd to 26th May 2016 (5 days) |
Data Collection Techniques | Tools: Checklist and PPC Assessment form All cards selected will be screened whether it has been registered under PPC or not. All cards will be assessed using assessment form provided to determine intervention given to client. |
Type of Study | Cross sectional |
Study Population | Doctors, Staff Nurses, PPP and JM from NCD/OPD/MCH (as control sample) |
Sampling Method | Purposive sampling |
Study Period | 22nd to 26th May 2016 |
Data Collection Techniques | Tools: Knowledge, Attitude and Practice (KAP) Questionnaire regarding PPC |
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PROCESS OF GATHERING INFORMATION �(DATA COLLECTION TOOLS)
FACTOR | VARIABLE | METHOD OF COLLECTION | SOURCE | SAMPLE UNIT | SAMPLE SIZE | STANDARD |
Verify DM/HPT clients registered under PPC | % of DM/HPT clients registered under PPC | PPC Assessment Form | DM and HPT cards for woman within 15-49 years old | Client’s card | DM = 334 cards HPT = 315 cards | 100% |
Verify PPC clients with DM/HPT received interventions | % of PPC clients with DM/HPT received interventions | PPC Assessment Form | DM and HPT cards for woman within 15-49 years old | Client’s card | DM = 334 cards HPT = 315 cards | 100% |
Verify PPC clients with DM/HPT received either
| % of PPC clients with DM/HPT received interventions | PPC Assessment Form | DM and HPT cards for woman within 15-49 years old | Client’s card | DM = 334 cards HPT = 315 cards | 100% |
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PROCESS OF GATHERING INFORMATION �(DATA COLLECTION TOOLS)
FACTOR | VARIABLE | METHOD OF COLLECTION | SOURCE | SAMPLE UNIT | SAMPLE SIZE | STANDARD |
Proper PPC registration by Health Care Workers (HCWs) | 5 steps of complete process of registration | PPC Assessment Form | DM and HPT cards for woman within 15-49 years old | Client’s card | DM = 334 cards HPT = 315 cards | 100% |
Proper management by Health Care Workers | a) Knowledge | Questionnaire | Self administered KAP questionnaire | Doctors PPP JK JM | 157 HCW | |
| b) Attitude | Questionnaire | Self administered KAP questionnaire | Doctors PPP JK JM | 157 HCW | |
| c) Practice | Questionnaire | Self administered KAP questionnaire | Doctors PPP JK JM | 157 HCW | |
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STUDY
RESULTS
STUDY 1: MAGNITUDE OF PPC INTERVENTIONS IN PKD KUALA MUDA 2016/2017
N = 649 | Registered PPC (n = 344) 53% | No PPC (n = 305) 47% | P value |
Interventions (Overall = 77.5%) Received 1 intervention Received 2 interventions Received 3 interventions | 298 (86.6%) 139 (15.4%) 104 (30.2%) 48 (14.0%) | 205 (57.2%) 176 (57.7%) 16 (5.2%) 7 (2.3%) |
<0.01 |
Optimisation of illness (Overall = 61.5%) Achieved target HbA1C (≤ 6.5%) Controlled BP Referral to other specialties | 224 (65.1%) 87 (31.6%) 8 (2.3%) 135 (39.2%) 41 (11.9%) | 175 (57.4%) 94 (36.7%) 13 (4.3%) 127 (41.6%) 25 (8.2%) | 0.04 0.22 0.12 |
Advice on contraception (Overall = 27.7%) | 165 (48%) | 15 (4.9%) | <0.01 |
Advice on lifestyle modifications (Overall = 22.0%) | 104 (30.2%) | 39 (12.8%) | <0.01 |
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STUDY 2: PPC KAP STUDY AMONG HCW IN PKD KUALA MUDA 2016/2017
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RESULT SUMMARY
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REMEDIAL MEASURES
REMEDIAL MEASURES 1:�DEVELOPED STANDARDISED GUIDELINE FOR PPC MANAGEMENT
To ensure all 7 health clinics follow the same guideline in managing PPC. | |
BEFORE | AFTER |
Every health clinic has its own way of managing PPC. No standardised method in:
| |
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REMEDIAL MEASURE 2:�STRENGTHENING PPC REGISTRATION: TAGGING
For easy identification of PPC card. HCW can recognised PPC client’s card during encounter, ensuring proper history taking and follow up. | |
BEFORE | AFTER |
No specification for tagging PPC card. Some clinic has no tagging system and some clinic use purple coloured thread. | Tagging is done using a pink coloured sticker with PPC registration number attached to the side of the card for easy recognition. PPC registration number stamp is optional. |
Write on PPC pink sticker
- PPC registration number
Attach sticker to the side of NCD booklet and cover with selefon tape
Stamp PPC at top right corner of NCD booklet.
INNOVATION 1
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REMEDIAL MEASURE 3:�STRENGTHENING PPC REGISTRATION: BSSK
For screening of other health related problem among PPC clients. | |
BEFORE | AFTER |
BSSK screening was done but no further action taken including no evaluation from medical officers. BSSK form was removed from the client’s card for registration under BSSK screening. | BSSK screening was incorporated under PPC guideline in PKD Kuala Muda and all BSSK form must be reviewed and evaluated by medical officers. BSSK form will remain in client’s card for future reference. |
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REMEDIAL MEASURE 4:�STRENGTHENING PPC REGISTRATION: BOOKING FORM
Simplified form for a quick history taking by medical officer. It covers essential background of PPC clients, other risk factors and initial examination of the client. | |
BEFORE | AFTER |
No proper history taking by medical officer in PPC card. Sometimes the PPC form was left blank and no useful information available in the card. | PPC Booking Form: |
INNOVATION 2
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REMEDIAL MEASURE 4:�STRENGTHENING PPC REGISTRATION: BOOKING FORM
Simplified form for a quick history taking by medical officer. It covers essential background of PPC clients, other risk factors and initial examination of the client. | |
BEFORE | AFTER |
No proper history taking by medical officer in PPC card. Sometimes the PPC form was left blank and no useful information available in the card. | Client’s detail was completed in the PPC card. Then PPC booking form was completed by medical officer with appropriate plan. The form was attached to the PPC card which was then attached to the first page of client’s booklet. |
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REMEDIAL MEASURE 5:�STRENGTHENING PPC FOLLOW-UP: PPC STAMP
Created for yearly follow-up. It contains information needed in keeping with JKN Kedah Plan of Action 2016. | |
BEFORE | AFTER |
Small numbers of follow-up done for PPC client on yearly basis. | Stamped PPC Components at the back/new page of PPC card during registration and then yearly (at the start of a new year). Medical officer must fill in all the information required on yearly basis but it can also be filled from time to time. |
INNOVATION 3
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REMEDIAL MEASURE 6:�STRENGTHENING PPC FOLLOW-UP: UPDATE PPC BOOK
PPC book need to be updated on every TCA to avoid defaulter. | |
BEFORE | AFTER |
PPC book was not updated on regular basis by person in-charge. | Update PPC 101 and record next TCA date |
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QA STUDY
POST REMEDIAL ACTION
CYCLE 1: DISEMBER 2016
CYCLE 2: EARLY MAC 2017
PERCENTAGES OF PPC REGISTRATION IN PKD KUALA MUDA
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79.2%
COMPARISON OF COMPLETENESS IN PPC REGISTRATION BETWEEN 1ST AND 2ND CYCLE
| CYCLE 1 | CYCLE 2 |
| N = 140 | N = 618 |
Completeness of Registration 0/5 complete 1/5 complete 2/5 complete 3/5 complete 4/5 complete 5/5 complete |
1 (0.7%) 0 (0%) 79 (56.4%) 45 (32.1%) 13 (9.3%) 2 (1.4%) |
0 (0%) 36 (5.8%) 242 (39.1%) 162 (26.2%) 74 (12.0%) 104 (16.8%) |
1
2
3
4
5
PPC registration with complete 5 components has increased post remedial actions.
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ABNA OF INTERVENTION GIVEN TO PPC CLIENTS BETWEEN QA & POST STUDY
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70
13.4
4.7
POST CYCLE 1 REMEDIAL ACTION:�“PPC ROADSHOW” TO ALL 7 HEALTH CLINICS
All medical officers and PPC in-charge was given personalise teaching regarding PPC flowchart and the importance to be actively involved in PPC.
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ABNA OF INTERVENTION GIVEN TO PPC CLIENTS BETWEEN QA & POST STUDY
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TABLE OF PERCENTAGES OF INTERVENTIONS GIVEN IN QA & POST STUDY
| QA | CYCLE 1 | CYCLE 2 |
| N = 344 | N = 140 | N = 618 |
Interventions 1 intervention 2 interventions 3 interventions | 298 (86.6%) 139 (15.4%) 104 (30.2%) 48 (14.0%) | 98 (70%)* 47 (38.2%)* 34 (27.5%)* 5 (4.1%)* | 589 (95.3%) 243 (39.3%) 155 (25.1%) 191 (30.9%) |
* Minus missing data
PPC clients received interventions and all 3 modalities of intervention has increased after remedial action taken.
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TABLE OF PPC CLIENTS RECEIVED OPTIMISATION OF ILLNESS BETWEEN QA & POST STUDY
| QA | CYCLE 1 | CYCLE 2 |
| N = 344 | N = 140 | N = 618 |
Optimisation of illness Achieved target HbA1C (≤ 6.5%) Controlled BP Referral to other specialties | 224 (65.1%) 87 (25.3%) 8 (2.3%) 135 (39.2%) 41 (11.9%) | 44 (31.4%) 3 (2.1%) 3 (2.1%) 63 (45%) 8 (5.7%) | 529 (85.6%) 186 (30.1%) 25 (4.0%) 321 (52.1%) 40 (6.5%) |
Percentages of PPC clients received optimisation of illness increased post remedial actions but there was not much difference for clients that achieved target. Referral to other specialties was also reduce.
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TABLE OF PERCENTAGES OF PPC CLIENTS RECEIVED ADVICE FOR CONTRACEPTION AND LIFESTYLE MODIFICATION BETWEEN QA & POST STUDY
| QA | CYCLE 1 | CYCLE 2 |
| N = 344 | N = 140 | N = 618 |
Advice/Initiation/Maintainance of contraception | 165 (48%) | 55 (39.3%) | 325 (52.6%) |
Advice on lifestyle modifications | 104 (30.2%) | 48 (34.3%) | 272 (44%) |
Percentages of PPC clients received advice for both contraception and lifestyle modifications has increased post remedial actions.
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CONCLUSION
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LIMITATIONS
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WHAT ARE OUR NEXT STEPS?
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GANTT’S CHART
REFERENCES
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THANK YOU