DECA’S PROJECT MANAGEMENT EVENTS

• Business Solutions Project
• Career Development Project
• Community Awareness Project
• Community Giving Project
• Financial Literacy Project
• Sales Project

HOW CAN PROJECT�MANAGEMENT HELP YOU?

• We all manage projects!
• Project Management…
• aids in completing better projects with less stress and completion of tasks on time.
• assists in the use of effective time management.
• consists of tools to manage projects and to manage them successfully.
• brings structure to constructive chaos.
• extends beyond the DECA’s Project Management Events.

WHY PROJECT MANAGEMENT?

“An astounding 97% of organizations believe project management is critical to business performance and organizational success.”

Pricewaterhouse Coopers

“95% of executives identified project management as�‘the single most important skill for their current and future success.’”�

Economist�Intelligence Unit

“The average posted salary for project managers�is 21% higher than for all job postings nationwide.”��

Indeed.com

Project management leads to project completion which leads�to faster implementation and faster return on investment

WHAT IS A PROJECT?

• Temporary endeavor
• Definite beginning and end
• Creates or produces a unique product, service �or result

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WHAT IS PROJECT MANAGEMENT?

• It is the process of planning, scheduling and monitoring the progress of a project to achieve a specific goal.
• It helps ensure that all aspects of the project are successfully planned and completed on time, at an appropriate level of quality and within budget.

WHO IS INVOLVED?

• Sponsor - provides resources and/or financial support for the project
• Stakeholders - people or organizations that are involved or have an interest in the project or project outcome
• Project Manager - oversees and satisfies the needs of the project
• Team Members - people who work on the project and contribute to its success

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PROJECT MANAGEMENT PROCESS

INITIATING

Answering a few basic questions helps�guide a project from start to finish:

• This process answers Why, Who, What, Where, When and How questions
• These are documented in the Project Charter
• Supported and approved by the sponsor
• Provides the project manager authorization to start the project

1

PLANNING

• The planning process involves organizing + identifying.
• The project team:
• Develops scope of work
• Creates a work breakdown structure
• Identifies resources
• Estimates time needed to accomplish tasks
• Recommends major deliverables
• Creates Project Scope Statement that clarifies and expands the information in the project charter

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2

WORK BREAKDOWN STRUCTURE (WBS)

The work breakdown structure (WBS) is a checklist of all the work - the deliverables and tasks -prioritized in order of completion.

HOW TO CREATE A WBS:

1. Identify tasks or activities
2. Put tasks in order of completion
3. Identify deliverables and milestones

PROJECT SCHEDULE

• Manage and control the project tasks and resources
• Determine how long each task will take
• Assign a resource to be responsible for the task
• Time management is key for any project

EXECUTING

• Begin working on assigned tasks
• Project status reporting conducted on a regular basis
• Follow-up on issues
• The project manager will need to monitor and control the tasks to ensure timely completion
• Communication is ongoing during this phase

3

MONITORING + CONTROLLING

• Review and track the progress of the project
• Manage project issues and change requests
• Review the scope statement periodically to ensure objectives are being met
• Obtain sponsor sign-off if changes are made to the project’s scope

4

CLOSING

• The end of the project
• Final activities conducted:
• Lessons Learned
• Self and Peer Evaluation
• Final Work

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5

CELEBRATE!

• Review deliverables
• Acknowledge successful projects
• Relay feedback from sponsors
• Food is always a win!

SUMMARY�AND REVIEW