Getting Ready for Tier 2

Content Exploration Series

2.10.26

PBIS

UPDATED 10/18/24

The Midwest PBIS Network (MWPBIS) is a non-profit organization of education and human services leaders advancing systems change in youth-serving settings.

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Our primary charge is to function as a hub of the Center on PBIS, a national technical assistance partnership funded from the U.S. Department of Education.

ABOUT MIDWEST PBIS NETWORK

The Center's model of capacity building emphasizes a cascade of implementation to assist state departments of education in the installation, fidelity, outcomes, and sustainability of PBIS. We encourage you to also access local technical assistance from your state and region. 

Please share….�

• Name, School, and Role on Team�

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Community Agreements

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Today’s Objectives

Prepare leaders to:

• Assess team composition
• Discuss team training structure and supports
• Support key messages of Tier 2 with team

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TEAM COMPOSITION

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Tier 2 Team Composition

Roles Needed:

TFI 2.1: Team Composition

• Tier 2 systems coordinator(s)/coach(es)
• School administrator
• Representative group of educators (e.g., grade level/departmental, general and special education, certified and non-certified)
• Individuals able to provide:
• Applied behavioral support
• Mental health and trauma
• Academic instruction
• Coaching
• Equity
• Physical health and wellness (e.g. nurse, health teacher)

Who might this be?

• Social Workers, psychologists, school counselors, etc.
• Administrators
• General Education Teachers
• Special Education Teachers
• Paraprofessionals
• Specials teachers (music, PE, librarian, etc.)
• Mental Health Agency partners
• Student and family representation

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TFI 2.1: Team Composition

Who do you have on your team for training?

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STRUCTURE OF TEAM TRAINING

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Structure of Team Training Model

Getting the most out of the training.

• Capacity building sequence
• Logistics for participating in training
• Professional Development Hours

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Feb 24-26

8am-noon

Tier 2 Networking Opportunities

• April 13, 2026
• May 4, 2026 (combined Tier 1/Tier 2)
• SY26-27 dates to be announced

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2 Virtual TA Scheduled by Request with your trainer

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Training Structure

• Designed for school teams

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• Content aligned to TFI

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• Present content and then team time for assessing TFI Item(s) and activity

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• Teams can be in same room or virtual breakouts

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Tiered Fidelity Inventory (TFI)

Starting with the End in Mind��

Tier 2: Targeted SWPBIS Features

• 13 Features
• 3 Subscales
• Teams
• Interventions
• Evaluation

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Logging on for Training

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All team members will receive a link to join the day before the training.

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Use link and login with the email in which they were registered.

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https://tier2teamtraining.vfairs.com/

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Joining the Training

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Locate the day in top banner.

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The calendar at the bottom of the Day 1 will turn to a “Join button” at the time of the training.

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”Join” will send you to a Zoom Room.

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Materials for training.

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Team Participation

Your team can join all in same room.

OR

Individually from your own space.

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Just ensure that your voices can be included in the room.

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Tier 2 Systems & CICO Workbook

Tasks for today:

1. File > Make Copy
2. Rename

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Before training:

1. Share with your team

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Tip: Use Interactive Table of Contents

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Tier 2 Systems & CICO Workbook�Let’s Practice

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Tip: Use Interactive Table of Contents

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Completing the Tier 2 TFI and action planning

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2

3 & 6

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Welcome and Introductions: Tier II Team Training

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Create your own PBIS presentation as we go!

1. Assign a team member to gather the slides from each of the modules you want to use in your PPT presentation on PBIS to your staff. (A template is also provided in Day 1 Materials.)�
2. Include the data from your school�
3. Include implementation components developed by �the team (Daily Progress Report, CICO routine, Acknowledgement system, etc.)

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Tips for Breakout Room

• You can Request Help from trainers.
• You can leave room to come back to main room.
• You can share your screen.
• The chat is private within your breakout room.
• You can download chat for your breakout room.

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Professional Development Hours

• Schools and districts can provide their own staff with PDHs/CEUs for this training.
• MWPBIS can confirm attendance as needed.
• Please note this would need to be organized with your district before participation in the training.

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Key Messages for Tier 2 Implementation

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Tiered Fidelity Inventory (TFI) Measures of Tier 1

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Overview: Tier I Team Training

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Is your tier 1 ready to support?

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• When is the last time your tier 1 team assessed and action planned using the TFI?
• What was your Tier 1 fidelity score on the TFI?

TFI Walkthrough Provides Evidence of Tier 1

• Tier 2 is a higher dose of Tier 1
• TFI Walkthrough:
• Staff question: What are your school wide expectations?
• Staff must know school-wide expectations and what is on matrix in order to provide behavior specific praise.

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Overview: Tier I Team Training

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SYSTEMS

DATA

PRACTICES

Supporting culturally knowledgeable Staff Behavior

• team-based leadership and coordination
• professional development, coaching, and content expertise

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Engage with school, family, and community to implement the core PBIS features of culturally responsive school-wide & classroom supports for students and staff:

• Commitment to positive school climate
• SEB Curriculum development and alignment
• Professional Dev and Coaching
• Data Systems for monitoring, evaluating, and dissemination

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Uses data to select and progress monitor targeted intervention fidelity and effectiveness. Addresses systems barriers to implementation.

Necessary Team Conversations in a 3-Tiered System of Support

Tier 2 Systems

Tier 1

CICO

Continuum of SEB Groups / Complex SEB Groups

Modified CICO

Members (functions) include: Administrator, Tier 2 Coach, clinician, intervention coordinators, family, community, mental health partners

Members (functions) include: Administrator, Tier 1 Coach, staff, student, family, community, mental health partners

Instruction of skills, norms, and routines that model the SEB Expectations

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Uses a team problem solving process (e.g., TIPS) to analyze the frequency, intensity, duration, and function of individual student data to match intervention to student need

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Uses data to progress monitor individualized intervention fidelity and effectiveness. Addresses systems barriers to implementation.

Tier 3

SEB Support

DRAFT Rev 1/5/23 MWPBIS

FBA-BIP

Person Centered Planning

SEB Skills Groups

Feedback and Acknowledgement System

System for Responding to Challenging Behavior

PBIS as the Interconnected Systems Framework

Continuum of Practices/ Interventions

Students’ Individual Support Teams

Individualized SEB Intervention

Systems

Members (functions) include: Administrator, Tier 3 Coach, clinician, intervention coordinators and/or facilitators, family, community, mental health partners

Members (functions) include: Administrator, Tier 2 Coach, Tier 3 Coach, Intervention Coordinators, clinician, staff voice, specific parent/caregiver and student, mental health partners

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TFI 2.1 Activity 1:

Teaming Working Smarter Matrix

Note: Revisit your Tier I ”Working Smarter” document, or start a new table

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We are moving from clinicians being the only response to identified social emotional needs, to being social emotional leaders of the building.

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Helping to build the capacity of the rest of the staff

A shift in thinking…

Overview: Tier II Systems

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For Clinicians this means

• More consulting with systems �at Tier 1
• More coordinating of interventions and teams at Tier 2
• Focusing on direct facilitation of student teams and individualized plans at Tier 3

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Key questions for leaders:

• Where is clinician time spent currently?
• What time can we shift to all staff in the building?
• How can we utilize clinicians more for PD?

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Overview: Tier II Systems

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Defining Tier 2 �Role Responsibilities

Tier 2 Coach/Team Lead

• Oversee and ensure fidelity of all Tier 2 interventions
• Facilitate Tier 2 Systems Meetings
• ~ 5 hours / week

Intervention Coordinator

• Oversee and ensure fidelity of one intervention
• Monitors and reports data to Tier 2 Systems Team
• ~ 2-3 hours / week

Intervention

Facilitator

• Deliver intervention with fidelity
• Submit data to Intervention Coordinator
• ~ 1 hour / week

* One person could perform multiple roles. (i.e.: Coach & SAIG Coordinator or CICO Coordinator & CICO Facilitator)

Resource: Tier 2 Roles & Responsibilities document

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So who else can facilitate Tier 2 CICO?

• Anyone!
• Librarian
• Office worker/Secretary
• Paraprofessionals
• Teacher
• Custodian
• Resource officer
• Cafeteria worker
• Volunteers
• Community Agency Partners

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Ideally, have to be a part of the school community �and live and breathe in the building �EVERY DAY!

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Your Role as a Leader

Take a look at what can come off of plates.

• Assess what activities staff (i.e.: clinicians, librarians, interventionists, etc) currently spend time
• Assess the outcomes of those activities
• How might shifting their role to proactive measure change where time needs to be spent?

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SYSTEMS

DATA

PRACTICES

Supporting Student Behavior

• three-tiered continuum of culturally relevant evidence-based interventions

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Critical Features of Tier 2 Interventions

Tier 2 Behavioral Interventions provide:

1. Additional instruction/time for student skill development,
2. Additional structure/predictability, and/or
3. Increased opportunity for feedback (e.g., daily progress report)
4. increased communication with families
5. include planned modifications to address a range of behavioral function, mental health needs, or academic skills

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Keep these critical features in mind as we discuss CICO.

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TIER 2

Supports

Groups

Sample - Continuum of Supports

ALL �SETTINGS

General Ed

Special Ed

Community

TIER 1

Supports

Common Expectations

Rules and Routines

Acknowledging Expectations

Responding to Inappropriate Behavior

Trauma-Informed Classroom Practices

Check-in Check-Out (CICO)

Modified CICO

Executive Functioning Skills Group

Additional Assessment & Individual Student Problem Solving Process

TIER 3

Supports

TF-CBT

CBT

Person Centered Planning

Pro Social Skills Group

Teaching Expectations

Daily Emotional Check-in

Problem Solving Skills Group

TIER 2

Complex Supports

Anger Management Group

Coping Cat

CBITS

FBA-BIP

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Student Recommended for CICO

CICO Student, Family, and Staff Orientation Process Occurs

Caregiver

Connection & Encouragement

Regular Teacher(s)

Connection & Instruction

Afternoon

Check-out

Morning Check-In/

DPR Pick-up

CICO Coordinator

monitors individual student progress and applies data decision rules at least weekly

Exit / Graduate

Add Support

CICO Implementation Process

Continue

CICO

Overview: Tier II Systems

PBIS

Daily Progress Report (DPR) Sample�

NAME:______________________ DATE:__________________

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Mark will keep hands to self

Mark will hold up a yellow card to indicate needing a break

Mark will fill out assignment notebook

“Individualized Student Card for Mark” �(FBA/BIP)

Replacement behavior

Possible behaviors taught in previous SAIG groups

2 1 0

“Social Academic Instructional Groups”

Walk to class�Keep hands to self�

Use appropriate language�Raise hand to speak

Bring materials �Fill out assignment notebook

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SYSTEMS

DATA

PRACTICES

Supporting culturally valid Data-based Decision Making

• universal screening
• progress monitoring
• evaluation of fidelity

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Tier 1 Data Points to Consider for Entry

• Minor Discipline Referrals
• Office Discipline Referrals
• In-School / Out-School Suspension
• Loss of instructional time
• Visits to nurse, counselor, secretary, administrator
• GPA
• Benchmark Testing
• Incomplete classwork / homework
• Unexcused Absences
• Tardies
• Students new to your school
• Family, Teacher, or Student Referral

Key Leader Questions:

• Which data points do you currently have systems for collecting?
• Are your data systems efficient?
• Which data points would you prioritize as tier 2 entry points in your building?

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Data-Based Decision-Rules: �Sample to Consider

Identification for CICO  (IN):  

• Student is identified by one of the following data criteria:
• Moderate elevation on total score of universal screener
• 2 or more ODRs
• 4 nurse office visits for somatic complaints
• Request for assistance from student, staff or family

b) Progress-monitoring (ON):

• DPR data is collected daily & reviewed every other week. DPR daily percentage is trending upward and ODRs/time out of class trending downward.

c) Exiting/transitioning  (OUT):

• Student received a total of 80% of DPR points averaged per day/week for 6 weeks and has had no new ODRs or nurse visits for 3 weeks. Student will begin the fading process.

Your teams will be constructing decision rules.

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System for Monitoring Student Progress

Key Leader Questions

• What system will you use to enter daily progress report card data?
• Will this system communicate with your tier 1 data?
• If not, how will your Coordinator access both sets of data for monitoring progress?

TFI 2.11 Student Performance Data

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Tier 2 / Tier 3 Tracking Tool�CICO Progress

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Tier 2 / Tier 3 Tracking Tool

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Tier 2 / Tier 3 Tracking Tool –�Google Sheet Version

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TFI 2.11 - Student Performance Data

TFI 2.11 – Level of Use

CICO Fidelity Tool Suite

• Coordinator Checklist
• Facilitator Checklist
• Teacher Checklist
• Student Interview

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https://docs.google.com/document/d/1DyyRwM6nByqi6FZnetGiKVmSKyIloqS7NAmBEmjgqUI/edit

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Next Steps

Before the training…..

• Confirm participation of representative team
• Make a copy of the Tier 2 Implementation Workbook
• Share with your team members
• Plan for PDH credit for your team as needed
• Communicate with your team plan for participating in training (e.g., all in-person or all virtual)
• Each team member will receive an email with link to join training and to materials day prior to training