TEAM UOP

WELCOME BACK

September 2026

University of Portsmouth

Sport + Recreation

WELCOME BACK

• Paul Tilley (Director of Sport) Introduction
• Who will you be working with this year?
• Sport + Rec Staff and Team UOP Exec
• Team UoP Clubs - Changes
• Communication and Support
• Team UoP Staff Contacts
• Club Managed Activity - What you need to know
• Membership Updates
• Purchasing and Reimbursement Updates
• Kit and Leisurewear
• Start of Term Updates, Reminders and Key Dates
• BUCS and Performance Sport
• Working Together Form
• UoP Governance in Sport
• UoP Charter

​

​

PAUL TILLEY - DIRECTOR OF SPORT & RECREATION

PAUL TILLEY - DIRECTOR OF SPORT & RECREATION

PAUL TILLEY - DIRECTOR OF SPORT & RECREATION

PAUL TILLEY - DIRECTOR OF SPORT & RECREATION

SPORT + RECREATION STAFF

SPORT + RECREATION STAFF

TEAM UOP EXEC 2026-27

TEAM UOP CLUBS 2026-27

🏆 Team UoP now consists of 33 sports clubs (previously 35)

What's Changed?

Archery & Ultimate Frisbee

• Have transitioned to the Students' Union
• Will now operate as student societies

Handball

• Has disbanded following a lack of committee and member interest

Powerlifting

• Has transitioned from the Students' Union to Team UoP
• Welcome Powerlifting to Team UoP! 💜

​

​

​

​

​

​

​

​

COMMUNICATION & SUPPORT

🌐 Committee Hub (Coming Soon)

• Your first place to find information for all Team UoP clubs
• Membership info, media, welfare guidance, key forms and resources
• Check the Hub first before contacting Sport and Rec staff

📂 Sports Club Committee Shared Drive

• Continue using for club-specific information
• Club development plans, fixtures, membership reports etc

💬 Need Help?

1. Committee Hub/ shared drive
2. Staff Point of Contact
3. teamuop@port.ac.uk or come and see us in Ravelin

🤝 Stay Connected and Up to Date

• Check emails regularly and respond emails promptly
• Follow @uopsport (ig, tiktok), @teamuop (ig)

​

​

​

​

​

​

​

​

TEAM UOP STAFF CONTACTS

• Each club has a designated staff contact who will be your initial point of contact.

​

Purpose

​

• Staff contact will build relationships with committees, understand your club specific needs, provide ongoing support.

​

• As and when needed, your staff contact will connect committees with the most appropriate staff member to help answer your questions.

​

• Staff contact will meet with committees as needed, whether at the request of the club or staff member.

​

• This connected approach aims to be proactive, offering early guidance and support to prevent issues from escalating, ensuring alignment with the UoP Sport Charter.

​

​

​

​

​

​

​

CLUB MANAGED ACTIVITY: WHAT YOU NEED TO KNOW

Club managed activity includes anything organised by the club for its members, or anything taking place in the club's name.

Examples include: training, competitions and fixtures, club social activity, trips, charity events etc

Key Responsibilities

• Sport & Recreation is responsible for overseeing all club managed activity.
• All activity must be approved and booked by Sport & Recreation in advance.
• Activity cannot take place in unapproved locations (e.g. off-campus spaces such as Southsea Common), as these activities are not covered unless approved through the correct processes.
• Your Club Development Plan outlines the activity that has been approved for your club.
• You must complete the relevant forms to provide more details for club events, non bucs competitions, friendly and development fixtures (and trips for those clubs who have these approved)

Unsure? Ask First - thinking of doing something new or different? Speak to your Club Staff Contact before making any plans. We can help ensure the activity is approved, safe, insured and fully supported!

​

​

​

​

​

​

​

​

​

​

​

MEMBERSHIP UPDATES

🎟️ Memberships Are Live

• Available via the Sport and Rec website
• All members (including committee members) must purchase a membership before taking part in:
• Pre-season training, Returner trials, Pre-season fixtures (including Surrey)

👥 Student Membership Eligibility

• Team UoP memberships are for University of Portsmouth students only
• We are unable to include under-18 students due to requirements around safeguarding, DBS checks etc

💷 Financial Support Available

• Students' Union Participation Fund
• University Financial Support
• Details available on the Committee Hub and have been emailed to clubs

📅 Membership Deadlines

• Key membership deadlines will be highlighted in the Key Dates section

​

PURCHASING AND REIMBURSEMENT UPDATES

🛒 Before You Buy, Ask First!

No purchases should be made without Sport & Recreation approval first, including spending your own money.

This applies to: kit & equipment, services & suppliers, sponsorship agreements, any club-related expenditure

📍 Speak to us in Ravelin or email teamuop@port.ac.uk before purchasing.

💷 Reimbursements

• Reimbursements over £100 are taking longer to process.
• Wherever possible, Sport & Recreation will purchase items directly to avoid delays and reduce members being out of pocket.

🚗 Student Travel Claims

• New travel claim form available on the Committee Hub and emailed to clubs - claim directly though central finance.
• Travel must be approved by Sport & Recreation before a claim is submitted.
• Claims are then approved by Sport & Recreation and processed by Central University Finance.

​

​

​

​

​

​

​

​

KIT & LEISUREWEAR

​

• If you don't have sufficient playing kit please speak to me ASAP
• Please check your Kit Locker Store - you can add/remove products and customise your page
• All other kit providers must be approved by S+R
• We have ‘approved suppliers’ and are not able to buy your kit from other suppliers
• Only UOP are able to enter into agreement with a kit provider
• You’re unable to gain commission from suppliers offering a commissions programme for kit, even as an approved supplier
• All kit designs must be approved by S+R

​

Charlotte.Doyle@port.ac.uk

​

START OF TERM UPDATES & REMINDERS

Freshers’ Fayre - Tues 15th & Weds 16th Sept:

• Ravelin Sports Centre - Sports hall
• Speak to Nadine if you have any questions
• Wear your kit - think about reputation
• We don’t drink alcohol at our stalls or in our kit
• We give you leaflets for GMS and Earlybird on your tables
• Encourage students to use QR code to purchase GMS tickets
• Promote Ravelin Earlybird Annual Membership
• Print out your own club info pack (covered in media training)
• Follow @teamuop and @uopsport
• Committee group chats

​

Give Me Sport - Thursday 17th to Sunday 20th Sept:

• Tickets are £8.00 and cover access to Tasters and Trials
• Risk Assessments need to be signed off in order to complete activity
• Tasters - Thursday & Friday
• Trials - Saturday & Sunday
• Trial forms managed by the club
• We’re not able to change slots / locations of GMS sessions

​

​

​

KEY DATES - REMINDERS

​

​

​

BUCS 2026-27

​

• BUCS Fixtures: League, Cup future dates
• BUCS Events: BUCS Events page-Tom will meet
• Brief Transport Update: Coach booking, Hire Car registration, reimbursements
• NON BUCS and Friendly form
• Officials & Discipline: Booking and paying for officials & paying fines, suspensions
• BUCS Play & Registrations: App, teamsheets, results
• BUCS Rules & Regulations: Sport Specific, General & Appendices
• Development Sport Opportunities: South Coast Dev Events – LUSL option
• x 3 Reading weeks - (28.10/9.12/24.2) gives us limited times for rearrangements so inform your members as early as possible.
• Please email tom.harris@port.ac.uk to book in a BUCS Captain’s meeting prior to start of season, where all of the above will be discussed in detail.

​

PERFORMANCE SPORT

• Coach recruitment, management & development
• Club Captains must hold a coach expectations meeting with external/student coaches
• We must know who is coaching & volunteering within your club
• Recruitment process
• Support services
• Strength and Conditioning
• Programming, recovery, mobility, speed
• Performance Analysis
• Sports Psychology
• Physiotherapy
• Sport scholarship programme

​

​

UOP SPORT CHARTER

POSITION OF TRUST

As a Committee member, you are a leader & are in a Position of Trust. You have:

• High levels of trust, influence, power and authority
• A community (Team UOP) who trust and respect you

​

Abuse of power – a situation where a leader exploits a position of power in relation to a student so as to apply pressure in a way which:

• May result in a student doing something, or refraining from doing something, that they may not have otherwise done

​

Expectations from the University, as someone in a Position of Trust:

• Follow all policies and procedures relating to your role
• Behave in a way that doesn’t bring the University into disrepute, avoiding any behaviour that manipulates your position or that could exploit or harm students
• Share information with Sport and Recreation (and the wider University) relating to wellbeing concerns for students, students showing inappropriate behaviour and misconduct, sports club cultures and other sports workforce members showing inappropriate behaviour
• Create environments where students can thrive under your leadership

WORKING TOGETHER FORM

Raise all concerns via the Working Together Form:

• Concerns within committee
• Concerns with Coaches
• Concerns with negative behaviour & misconduct
• Concerns for your own or someone else’s welfare*

​

*For welfare concerns there are 2 forms to complete:

1. Raise a Concern form - straight to student life
2. Working Together form - to S+R

​

Student Support Services:

• Student Life
• Student Wellbeing
• Disability Service
• Sexual Violence Liaison Officers
• Res Life (Halls)
• Student Finance
• Chaplaincy
• External referrals & support services (NHS, crisis services, local charities & organisations)

THANK YOU