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NAVIGATING FISCAL MANAGEMENT: ��TOOLS AND STRATEGIES FOR PROGRAM LEADERS

�UNITED WAY OF PITT COUNTY�ANGIE EGERTON�AUGUST 2024

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United Way of Pitt County �

Early Grades Student Success Academy

  • Established 2006
  • Joint Partnership with Pitt County Schools
  • Funding Partners
    • 21st CCLC
    • ELISS
    • Pitt County Schools
    • United Way of Pitt County

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Fiscal Management Team

DIRECTOR

RESPONSIBLE FOR FISCAL OPERATIONS

PROGRAM COORDINATOR

COLLABORATES ON BUDGET AND PROGRAM NEEDS

BOOKKEEPER

DOCUMENTS EXPENDITURES AND PREPARES DRAWDOWN PACKETS

ACCOUNTANT

PREPARES CHECKS, VERIFIES EXPENDITURES AND PREPARES FINANCIAL RECORDS FOR AUDITOR

AUDITOR

COMPLETES YELLOW BOOK AUDIT

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Where Do I Start?

  • Sample 208 CH 16

Sample 208 CH 17

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Where Did My Money Go????

Expenditure Spreadsheet

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Time Matters

  • Payroll
  • Submitting
      • Include notice to pay, timesheet, canceled check or proof of direct deposit

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Expenditures

  • Receipts or Invoices
    • Include grant, budget code title, budget code number, authorization signature, date and amount
    • Record expense on expenditure spreadsheet

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Checks and Balances: �

How do you make sure you have enough in your piggy bank?

  • Drawdown and ExpenseTracking

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Show Me the Money

ERaCA Drawdowns

  • Select Correct PRC
  • Enter amount for each included budget code
  • Verify total in ERaCA matches total of your drawdown
  • Click submit
  • Email or Upload Documentation

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Email or Upload:

  • Cover Sheet
  • Inquiry Sheet
  • Ledger
  • Reimbursement Documentation

DPI Communication

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POLICIES AND PROCEDURES

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NC Grants Documentation

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Financial Construction

Tool Kit

*Budget 208 CH 16

*Budget 208 CH 17

Expenditure Spreadsheet

Contract

Time and Effort Timesheet

Notice to Pay

Cover Sheet

Ledger

ERaCA

Drawdown Tracking

**NC Grants Certification Letter

**NC Grants Form 1

**NC Grants Form 3

*Download Excel Form in CCIP

**Check state website for updated forms

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  • ���WHAT IS BECOMING MORE CLEAR?�WHAT QUESTIONS MIGHT YOU HAVE?�WHAT WILL YOU NEED TO BE SUCCESSFUL?��

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Helpline

Angie Egerton

United Way of Pitt County

Early Grades Student Success Academy

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egertoa@pitt.k12.nc.us

252-813-4274