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Students, please meet with our wonderful chaperones.

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Parents, please do �the following:

• Check-in.

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• Pick up, read, and sign the following:
• EF Tours Agreement
• EF Tours Student/Parent Contract
• Policy for Prohibiting Alcohol
• Liability Waiver

*We will collect these forms at the end of the meeting

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• Feel free to mingle and chat with other parents and students. :)

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Tonight’s Schedule:

5:45 - 6:00– Arrival

• Mingle/fill out forms

6:00 - 6:15 – Discuss forms

6:15 - 6:45 - PowerPoint

6:45-7:00 - Questions and Wrap-up/Turn in Important Forms

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Your Trip Leaders:

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Additional Adult Chaperones Bus 1:

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Additional Adult Chaperones Bus 2:

Preparing for�departure

• Trip Itinerary
• Optional Excursions
• Passports
• Emergency Contacts
• Coverage Plan (required)
• Tipping
• Spending Money
• Packing
• Flights
• Note: Remember to make arrangements to get to Knoxville
• Hotels
• Rooming
• Meals
• Tour Director
• EF Resources

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England, France, and Amsterdam

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Windsor Castle:

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• Half day trip out to the Royal Family’s retreat. Join a local guide on your half-day excursion to Windsor, built by WIlliam the Conqueror in 1070. Priceless objects are found in the State Apartments, from paintings by Rubens to Henry VIII'S sword and suit of armor. You will also see Queen Mary’s Dolls’ House, and St. George’s Chapel. The final resting place of many monarchs Cost: $88.
• The deadline to enroll on this optional is 70 days before the tour.
• Sign up on your EF site

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Optional Excursion

NOTE: By adding this excursion you will miss out on sights in London.

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As trip leaders, we will make a final decision about this excursion based on conversations with our Tour Director and Consultant.

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All money will be refunded if this excursion does not occur.

• Our Tour Director may offer additional excursions for our tour.
• Examples may include a visit to the Imperial War Museum and a play while in London, a river cruise on the Seine, and a bike ride in Amsterdam.
• These are paid for as we go which is why we suggest $40-50 for spending a day.

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Group Add-on Excursions

All travelers are responsible for securing necessary documentation

Passports and visas

• Valid passports are required �for all travelers.
• Name and gender listed�on your EF account must exactly match passport information.
• Passports must be valid for �6 months after tour.
• Non-U.S. citizens may require special visas or other travel documents.
• Make 4 color copies of your passport
• One for trip sponsors
• One for carry-on bag
• One for checked luggage
• One for home �

• EF will use the emergency contact list if they need to communicate any information while we’re on tour.
• Emergency contacts cannot be traveling with this group and must be available for the duration of the tour.
• Confirm your emergency contacts at least 30 days prior to departure.
• Make sure your information is correct and up to date. All changes can be made on your personalized website.

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Emergency contacts

Your $155 plan covers:

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• Illness and accident
• Baggage and property
• Tour cancellation and interruption
• Flight delay
• 24-hour access to an �English-speaking representative

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• If you have questions about your coverage plan, �call EF Customer Service at 800-665-5364.

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All-Inclusive Coverage Plan

(already built into the cost of the tour)

Bus driver: �$3 per day per participant

$3 per day x 12 days

Tour Director: �$6 per day per participant

$6 per day x 12 days

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Local guides: �$1-2 per local guide �per participant

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$1-2 for 8 guides (9 including Versailles) ��

Tipping

Total: $139 per traveler

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Note: Any tip money not spent will be divided among all travelers and returned

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Tip money will be collected at the May meeting (TBA)

• ATMs are a good way to get money-check with your bank about potential fees.
• Don’t bring traveler’s checks, they can be difficult to cash.
• Notify your bank or credit card company that you’ll be abroad.
• Suggestion: Bring the equivalent of $100 of Pounds and $100 worth of Euros with you.
• We are responsible for our lunches and tipping (we will take up tips at our May meeting)

Spending money

Packing

• Pack light: We will be responsible for loading our own luggage on and off the bus and into hotels

(Elevators will be limited and we may be climbing lots of stairs!)

• You are responsible for any luggage handling fees charged by the airlines. See the fees at eftours.com/baggage

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• Carry any valuables or �medications in your �EF backpack or carry-on.
• Pack a change of clothes in your carry-on in case �your luggage is lost.
• A full packing list can be found on our Europe 2017 Weebly

In-flight meal requests

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• Contact the airlines at least �72 hours prior to departure.

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Baggage allowance

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• Confirm baggage allowance �with each airline before departure. You’re responsible for any associated fees. Visit eftours.com/baggage for a full list of airline policies

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Seat assignments

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• Our seats will be assigned �at check-in.

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Your ticket

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• Frequent flier miles cannot be redeemed, and tickets �are not eligible for upgrade.

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Flights

Hotels

• Generally, hotel rooms are smaller than in the U.S.
• Many hotels may not have air conditioning or elevators, and late check-ins may be necessary.
• Wi-Fi will not always be available in hotels.

• Students are roomed 3-4 per room in a combination of twin and shared double beds.
• Adults will share twin rooms with other adults.
• Start thinking about who you would like to room with. We will do our very best to accommodate your preferences but you must remain flexible based on unique circumstances.
• We will have Tribe Time Lunch Meeting March 3rd. Bring your lunch, get to know each other, and talk rooming. (Nash-W186)

Rooming

Meals

• Breakfast typically includes cereal, bread, juice, coffee and tea.
• Lunch is on our own.
• Dinners will be a mix of local cuisine and familiar dishes and will be a preset meal for our entire group, rather than ordering from a menu.
• Food portions are smaller than they are in the U.S.
• Table water is included, other beverages are an additional cost.
• Bottled water is included in countries where it is deemed necessary.
• Please inform us of any allergies.

Our dedicated Tour Director will be with us the whole time to handle logistics and provide suggestions for activities.

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All Tour Directors are trained to handle challenging situations and emergencies that might arise.

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Tour Directors have 24-hour access to local EF offices, as well as our worldwide and North American headquarters.

Tour Director

Your resources

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Traveler’s Handbook: �You should have received this 30 days after enrollment.

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Safety Handbook: �Look for it in the mail about 50 days prior to departure.

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Personalized website: �Log in to watch destination videos, review your itinerary and find hotel and flight information as it becomes available.

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Tools to travel with

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EF Backpack: Great for your carry-on bag or for use during the day.

Emergency Phone Number Wristband: For all travelers to wear on tour; includes EF’s emergency phone number. (Only dial this number in the event of an emergency.)

Emergency Calling Instructions card: Your go-to information about how to reach the local equivalent of 911 while abroad.

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Important Pre-Tour Expectations

Preparing for an amazing tour requires a lot of preparation and we need your help to make things run as smoothly as possible. Therefore we ask that you:

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1. Check your email frequently and respond in a timely manner to all requests. If you need us to use a different email, tell us tonight.

2. Please sign paperwork and submit digital forms by the expected due dates, if not earlier.

3. Be responsible for making sure all of your information is correct in the EF system and provide all important information to the trip leaders including emergency contacts, passport information, medical information, and meal preferences.

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PLEASE KEEP IN MIND…

We want to remind all parents and students that participating in this trip is an enormous privilege. If any academic or social issues arise please be aware that we will address any problems. We want to make sure that each and every participant on the trip represents our group and EF Tours with the highest integrity. We reserve the right to recommend that a student not participate in the trip if their behavior does not match up with our standards of trustworthiness, academic responsibility, and respect. If you have any concerns regarding our policies, please do not hesitate to email us with any questions.

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This trip is not associated with Dobyns-Bennett High School and Kingsport City School.

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Submit tonight before you leave:

• Signed Prohibiting Alcohol Form
• Parent/Student Rules Contract
• EF Tours Agreement
• Liability Waiver

Submit by Email:

• COLOR DIGITAL Copy of Passport

To Do:

• Completed Medical Profile and Participant Information Google Forms (on Weebly)

What we need from you:

A world of support

EF Emergency Service Team numbers

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From the U.S.: 800-637-8222

While abroad: 001-617-619-2913

The purpose of life is to live it, to taste it, to experience to the utmost, to reach out eagerly and without fear for newer and richer experience.

ELEANOR ROOSEVELT